MIne Clerk

Dumas; Timmins; On-site; CAD 30,000 - 45,000; Full time

Benefits offered by this job

Comprehensive benefits package

Site Specific Allowances

Job summary

Dumas Contracting Ltd seeks a dependable Mine Clerk for the Galleon Gold – West Cache Project in Timmins, Ontario. You will handle site administration, payroll documentation, purchase requisitions and employee records, reporting to the Project Superintendent.

You will work in a dynamic mining environment, ensuring accurate records, confidential handling of information and smooth communication between the site and head office. The role requires organizational skills and attention to detail.

Qualifications

• High school diploma or equivalent.
• Previous administrative, clerical, payroll or site-office experience.
• Experience in mining, construction or industrial environments is a plus.
• Proficiency with Microsoft Office including Excel, Word and Outlook.
• Strong typing, filing and data-entry skills; ability to maintain confidential records.
• Experience preparing payroll documentation or purchase requisitions is an asset.
• Must reside in or near the Timmins area; bilingualism is an asset.

Responsibilities

• Provide administrative support to the Project Superintendent and site supervisors.
• Collect and review timesheets and payroll information; handle payroll documents.
• Prepare purchase requisitions and track site supplies.
• Maintain electronic and paper records; ensure confidentiality and accuracy.
• Coordinate communication between site and head office; manage minutes and correspondence.
• Support health, safety and environmental procedures on site.

Skills

Administrative experience

Payroll documentation

Microsoft Office

Data entry

Organization & confidentiality

Education

High school diploma

Tools

Microsoft Office Suite

Excel

Outlook/Word

Job description

Position: Mine Clerk

Reports To: Project Superintendent

Direct Reports: No

Company: Dumas Contracting Ltd

Project Location: Galleon Gold – West Cache Project, Timmins, ON

Rotation: 5/2 (Monday–Friday)

Shift: 8 hours per day (8:00 a.m.–5:00 p.m., with a one-hour lunch)

Hourly Wage: $22.00–$33.50 /HR

Employment Terms: Permanent Full-Time

Travel/Accommodations/Meals: Per Site Specific Allowance

Benefits:

• Dumas has a comprehensive benefits package offering life insurance, health/dental/vision/fitness provisions, and pension and employee assistance program(s) that support your physical, mental, and financial wellbeing.

Pre-Employment Requirements: Alcohol and Drug Test, Site Specific Training, Site Specific Requirements.

Screening: All applications are reviewed by the Recruitment Department; Artificial Intelligence is not used during any stage of the hiring process.

Eligibility: To be considered, you must be a Canadian citizen, or authorized in writing to work in Canada under federal immigration requirements, and currently be residing in Canada.

About Dumas

Dumas is a leading full-service mining contractor operating throughout the Americas. The company’s client list includes some of the world’s largest and most respected mining companies.

Dumas is the contractor of choice for technically challenging underground projects, including mine construction, full-scale mine development, production mining, mine services and engineering.

Purpose and Scope of Position

Dumas is seeking an organized and dependable Mine Clerk to provide administrative support at the Galleon Gold – West Cache Project in Timmins, Ontario.

Reporting to the Project Superintendent, the Mine Clerk is responsible for site administration, payroll documentation, purchase requisitions, employee records and communication between the project site and Dumas’ head office.

Qualifications and Experience

• High school diploma or equivalent.
• Previous administrative, clerical, payroll or site-office experience.
• Experience working in mining, construction or another industrial environment would be considered an asset.
• Proficiency with Microsoft Office, including Excel, Word and Outlook.
• Strong computer, typing, filing and data-entry skills.
• Experience preparing payroll documentation, purchase requisitions or employee records would be considered an asset.
• Strong organizational and time-management abilities.
• Ability to maintain accurate and confidential records.
• Ability to work independently and collaboratively as part of a team.
• Fluency in both official languages would be considered an asset.
• A safe work record and strong knowledge of workplace health, safety and environmental requirements.
• Candidates should reside in or near the Timmins area.

Key Attributes

The ideal candidate will demonstrate:

• Integrity and Trust – Acting honestly, maintaining confidentiality and adhering to Dumas’ Code of Conduct.
• Ethics and Values – Conducting work in accordance with Dumas’ vision and core values.
• Organization – Maintaining employee, payroll and operational information accurately and efficiently.
• Attention to Detail – Reviewing documentation carefully and ensuring information is complete and correct.
• Customer Focus – Providing dependable support to employees, supervisors and head-office departments.
• Communication – Sharing information clearly, professionally and promptly.
• Time Management – Prioritizing responsibilities and meeting established deadlines.
• Process Management – Understanding and following the procedures required to complete work effectively.
• Action Orientation – Taking initiative and responding positively to workplace priorities and challenges.
• Safety Focus – Demonstrating a strong commitment to workplace health, safety and environmental compliance.

Specific Duties and Responsibilities

Site Administration and Operational Support

• Demonstrate the core values, vision and Code of Conduct of Dumas.
• Receive, review and clarify daily lineups as required.
• Provide administrative support to the Project Superintendent, site supervisors and employees.
• Answer telephone calls, direct inquiries and gather information for site supervisors and head-office personnel.
• Complete typing, filing, scanning, copying and general office duties.
• Record and distribute meeting minutes as required.
• Maintain an organized, efficient and professional site office.
• Respond promptly and professionally to administrative inquiries.
• Perform other reasonable duties as assigned by supervision.

Payroll and Employee Administration

• Collect, review and submit employee timesheets and payroll information.
• Prepare and submit payroll deduction forms as required.
• Respond to head-office inquiries concerning new hires, employee transfers, rate changes, terminations, benefit documentation and timesheets.
• Maintain accurate and confidential employee files.
• Ensure employee files include required documentation, such as résumés, training records and employment forms.
• Assist with the administrative requirements associated with employee onboarding, transfers and departures.
• Follow up on missing, incomplete or inaccurate documentation.

Purchasing and Site Supplies

• Prepare and submit purchase requisitions accurately and promptly.
• Order coveralls, personal protective equipment and other site supplies as required.
• Maintain records relating to purchase requisitions, orders and site-issued supplies.
• Follow up on outstanding requests and communicate priority requirements to the appropriate departments.
• Work with site personnel and head office to help ensure required materials and supplies are available.

Records and Communication

• Maintain accurate electronic and paper-based administrative records.
• Organize and file payroll, purchasing, employee and operational documentation.
• Act as a liaison between the project site and Dumas’ head office.
• Communicate site information and documentation to the appropriate departments in a timely manner.
• Protect confidential employee and company information.
• Ensure records are complete, accessible and retained in accordance with company procedures.

Health, Safety and Environmental Responsibilities

• Select, inspect, maintain and use the appropriate personal protective equipment.
• Understand and follow applicable lockout procedures.
• Complete initial workplace and equipment inspections using the five-point safety system and continue applying the system throughout the shift.
• Ensure the work area is prepared safely and efficiently before work begins.
• Maintain good housekeeping and comply with all applicable health, safety and environmental policies and regulations.
• Immediately report unsafe conditions or actions to supervision.
• Correct or isolate unsafe conditions immediately when it is safe and practical to do so.
• Participate in required safety meetings, training and workplace inspections.
• Complete all duties in a manner that protects employees, property and the environment.

Dumas Contracting Ltd is committed to providing a barrier-free workplace. If you require accommodation during any stage of the hiring process, please inform us in advance so that appropriate arrangements can be made.

We appreciate the interest of all applicants; however, only candidates selected for an interview will be contacted.