Mine Administrative Coordinator

New Gold Inc.; Northwestern Ontario; On-site; CAD 68,000 - 85,000; Full time

Benefits offered by this job

Hybrid work model

Comprehensive benefits

Retirement savings plan

Job summary

The Mine Administrative Coordinator at Coeur Mining's Rainy River operation in northwestern Ontario will support underground mine operations with essential admin duties on site. You will maintain records, process SAP transactions, and assist with month-end reporting while coordinating meetings and site logistics.

This maternity replacement role is based on site with preference for local candidates and offers a hybrid-friendly culture with safety, collaboration, and career development

Qualifications

• Diploma or certificate in Business Administration preferred.
• Two to three years of administrative experience preferred.
• Proficiency in Word and Outlook; advanced Excel, PowerPoint, Visio.
• Strong organizational and multitasking abilities.
• Ontario mining/industrial experience preferred.

Responsibilities

• Perform daily data entry and maintain records.
• Process SAP transactions including requisitions, reservations and invoices.
• Create and maintain the annual employee roster.
• Assist with month-end accruals and reporting.
• Coordinate monthly safety meetings for the Technical Services team.
• Prepare PowerPoint presentations and reports.
• Prepare fuel fob requests and manage documentation for signatures.
• Coordinate meetings, calendars, and site visitor accommodations.
• Maintain PPE, locker assignments, and vendor quotations.

Skills

Microsoft Excel

Organization skills

Interpersonal skills

Verbal & written communication

Ability to work under pressure

Education

Diploma or certificate in Business Administration

Tools

SAP

INX/Intuition

PowerPoint

Visio

Job description

Career Opportunities: Mine Administrative Coordinator (8052)

Make an impact at an all-North American precious metals producer. New Gold is now part of Coeur Mining. Visit www.coeur.com to learn more.

Coeur Mining attracts and hires highly skilled individuals. By joining our team, you can look forward to:

• A stimulating values-based work environment
• A culture of collaboration and inclusion
• Inspiring colleagues and approachable leaders
• A deeply rooted commitment to responsible mining, health and safety and community engagement
• A comprehensive benefits package including a retirement savings plan

Coeur Mining is a growing, all-North American precious metals producer with seven operations: the Las Chispas silver-gold mine and Palmarejo gold-silver complex in Mexico, the Rochester silver-gold mine in Nevada, the Kensington gold mine in Alaska, the Wharf gold mine in South Dakota, the Rainy River gold mine in Ontario, Canada, and the New Afton copper-gold mine in British Columbia, Canada. In addition, Coeur owns the Silvertip silver-zinc-lead exploration project in British Columbia.

Coeur offers a flexible, hybrid work model and a culture built on safety, collaboration, and real opportunities to develop your career for those who want to grow alongside a company that is doing the same.

Rainy River

Situated in beautiful northwestern Ontario, 65 km northwest of Fort Frances, the Rainy River mine is an open pit and underground, gold and silver producing, residential mine site.
The Rainy River mine, located adjacent to the Ontario/Minnesota border is 65 kilometers northwest of Fort Frances, Ontario and is situated half way between Winnipeg, Manitoba and Thunder Bay, Ontario The area is home to more than 130 species of birds and large populations of moose, black bear and deer. If you enjoy outdoor activities including hunting, fishing, winter sports and lake country then this is an area you will love to live and work in.

Applicants who reside in Northwestern Ontario and have experience working in a cross-cultural environment, coupled with knowledge of the unique challenges and opportunities presented to those living in the Northwest Ontario, are assets. Hiring priority will be given to qualified applicants who are beneficiaries of the Impact Benefits Agreement (IBA) and to qualified applicants residing in the Northwest Ontario communities. (Indigenous) Members must clearly identify their status on the online job application and resume if they wish to receive priority consideration.

About The Role

Schedule

5/2, 4/3 – 9 hour days (Maternity Replacement - up to 18 months)

Position Reports To

Underground Mine Superintendent

Position Overview

The Mine Administrative Coordinator will work as a vital part of the Underground Mine Operations team by ensuring the efficient operation of the administrative duties and support.

This role is based on site and preference will be given to local applicants.

Key Responsibilities

• Perform daily data entry and maintain accurate records.
• Process SAP transactions, including purchase requisitions, reservations and invoice receiving.
• Create and maintain the annual employee roster.
• Assist with month-end accruals and reporting.
• Coordinate monthly safety meetings for the Technical Services team.
• Prepare and assist with PowerPoint presentations and reports as required.
• Assist with the preparation and submission of expense reports.
• Coordinate meetings and manage calendars as requested.
• Coordinate orientation, communications and accommodations for site visitors.
• Prepare camp accommodation requests for contractors as required.
• Perform general office duties, including ordering stationery, distributing mail, and maintaining and issuing personal protective equipment (PPE).
• Maintain records of locker assignments for Technical Services employees and supervisors.
• Obtain vendor quotations and monitor deliveries and outstanding or delayed purchase orders.
• Prepare and submit fuel fob requests.
• Support the team in using INX/Intuition as required.
• Coordinate the distribution of documents for electronic signatures.
• Manage bookings and meeting schedules for underground meeting rooms.
• Create and maintain employee Fastenal profiles.
• Maintain and update communication boards.

Qualifications

• Diploma or certificate in Business Administration preferred.
• Two to three years of administrative experience preferred.
• Proficiency in Microsoft Word and Outlook, with advanced knowledge of Excel, PowerPoint and Visio.
• Strong organizational skills, with the ability to manage multiple tasks and competing priorities.
• Excellent interpersonal skills and the ability to build effective working relationships.
• Strong verbal and written communication skills.
• Ability to work effectively under pressure and deliver high-quality work within established deadlines.
• Strong attention to detail, focus and follow-through to support the completion of tasks and project goals.
• Preference will be given to candidates with previous administrative experience in a mining or industrial environment in Ontario.

The anticipated salary for this position will be between $68,000 - $85,000

*Note: this employment opportunity is based on an actual current vacancy, not just for future consideration.

Why Coeur?

• Highly competitive base salary, compensation programs and a quarterly incentive program
• Extended Health & Dental Benefits

We thank all applicants for their interest but will only contact candidates selected to advance in the hiring process. Coeur Mining does not accept resumes from employment placement agencies, head-hunters or recruitment suppliers that are not in a formal contractual arrangement with the Company. Any resume or other information received from a supplier not approved by Coeur Mining will be considered unsolicited and will not be considered.

Coeur Mining is an equal opportunity employer committed to diversity and inclusion. We are pleased to consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veterans’ status, Indigenous status or any other legally protected factors. Disability-related accommodations during the recruitment process are available upon request.

Additional Information

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