Meetings and Events Travel Coordinator

Encore Corporate Travel; Montreal; Hybrid; CAD 50,000 - 70,000; Full time

Job summary

A leading company in travel management is seeking a Meetings and Events Travel Coordinator in Montreal. This hybrid role involves planning and managing travel logistics, ensuring a seamless experience for attendees. Ideal candidates will have experience in corporate travel and strong organizational skills. Join a team dedicated to crafting exceptional travel solutions and enjoy benefits like remote work flexibility and comprehensive health coverage.

Benefits

Competitive salary and benefits package

Remote work opportunities

Health coverage including mental health support

Life & Disability Insurance

Internet/Connectivity allowance

Company-provided IT equipment

Flexible hours

RRSP Program

Qualifications

• 3–5 years experience in corporate travel and GDS systems required.
• Bilingual proficiency in English and French preferred.

Responsibilities

• Manage travel logistics for meetings and events.
• Collaborate with vendors and troubleshoot technical issues.
• Provide training on technology tools.

Skills

Detail-oriented

Problem-solving

Communication

Organizational skills

Tools

GDS systems

Event planning software

Travel booking platforms

Job description

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About Encore Corporate Travel

At Encore Corporate Travel, our mission is simple yet powerful: to provide every person we touch with a moment of happiness. With over three decades of unwavering commitment to travel management, Encore Corporate Travel has become a distinguished name in the industry. Drawing upon our extensive experience, we've developed cutting-edge technology in-house, tailored to address the specific challenges faced by companies. This technology empowers us to automate intricate business processes, ultimately reducing effort for every user and elevating the overall traveler experience.

Our people remain at the heart of our mission, leveraging their industry insights and expertise to create personalized, exceptional travel solutions. We’re not just a travel management company; we’re a team dedicated to crafting happiness, one moment at a time, starting with our own people.

Position Overview

We are seeking an experienced Meetings and Events Travel Coordinator to join our dynamic team. In this role, you will play a critical part in planning and managing travel logistics for meetings and events, ensuring a seamless experience for all attendees.

**This is a hybrid position based in Montreal**

Note:

This job description is intended to convey information essential to understanding the scope of the role. It is not intended to be an exhaustive list of skills, efforts, duties, or responsibilities associated with this position.

Key Responsibilities:

• Configure and manage technology platforms used for event registration and planning, including booking systems, attendee tracking and communication tools.
• Configure and maintain online group parameters in the Online Booking Tool (OBT) while ensuring compliance with security protocols and data privacy regulations.
• Integrate and maintain GDS-based travel booking solutions to support event logistics
• Ensure seamless synchronization between event management tools, travel systems, and internal communication platforms.
• Collaborate with vendors and internal teams to troubleshoot technical issues and optimize system performance.
• Provide training and support to event coordinators and stakeholders on technology tools and best practices.
• Monitor event technology trends and recommend innovations to enhance efficiency and user experience.
• Read and interpret airline rules and policies to prepare and manage exchanges, refunds, and ticket adjustments.
• Maintain a high level of organization, meeting deadlines and managing multiple priorities.
• Collaborate with stakeholders to ensure travel policies and event goals are met.

Do you have what it takes?

If you're detail-oriented, passionate about travel coordination and event management, and thrive in a fast-paced environment, this role is for you. Key qualifications include:

• 3–5 years experience in corporate travel, GDS systems (e.g., Sabre, Amadeus, or Galileo) is required.
• Strong understanding of event planning software, travel booking platforms, and attendee management tools.
• Exceptional organizational skills with the ability to manage multiple projects simultaneously in a fast-paced environment.
• Highly motivated to work independently, with minimal supervision, while delivering exceptional results.
• Excellent communication skills, a proactive mindset, and the ability to anticipate needs and adapt to changing circumstances.
• Strong problem-solving skills, with the ability to diagnose and resolve technical issues efficiently.
• Excellent communication and collaboration skills to work with cross-functional teams and external vendors.
• Knowledge of data security and compliance standards related to travel and event management technology.
• Bilingual proficiency in English and French is preferred.

What We Offer:

• A competitive salary and benefits package.
• Remote work opportunities with flexibility to accommodate your needs.
• Health coverage that includes mental health support, virtual medicine, dental, and more.
• Life & Disability Insurance.
• Internet/Connectivity allowance.
• Company-provided IT equipment.
• Flexible hours to support work-life balance.
• RRSP Program.

Join Us!

If you’re ready to make an impact in a growing organization where you can advance your career, we’d love to meet you! Apply today and start your journey with

We appreciate your interest and taking the time to apply. Unfortunately, due to the high volume of applicants, only those selected will be contacted but you can follow us on LinkedIn to stay up to date on future opportunities!

Encore Corporate Travel is an Equal Opportunity Employer and strictly prohibits discrimination of any kind. We believe that great ideas can come from anywhere. We are committed to building the best team possible and all employment decisions are based on business needs, job requirements and individual potential and qualifications, without regard to race, color, age, religion, socioeconomic status, orientation, gender identity, national origin or disability.

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Other

• Industries

  Travel Arrangements

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