Meeting Room and Catering Coordinator - Worplace Services

Deloitte Canada; Calgary; On-site; CAD 47,000 - 78,000; Full time

Job summary

An established industry player is seeking a Meeting Room and Catering Coordinator to enhance workplace services. This role involves coordinating meetings, managing room setups, and ensuring client satisfaction while working closely with various stakeholders. The ideal candidate will bring 4-6 years of experience in administration or customer service, showcasing strong communication and organizational skills. Join a dynamic team that values diverse perspectives and personal growth, and enjoy a supportive environment where your contributions truly matter. This is an exciting opportunity to make a meaningful impact in a collaborative setting.

Benefits

Flexible Benefits

Mentoring and Coaching

Bonus Program

Wellness Programs

Qualifications

• 4-6 years in administration, customer service, or hospitality.
• Experience in coordinating meetings and events.

Responsibilities

• Coordinate meeting room requests and training sessions.
• Manage client expectations and explain processes.

Skills

Customer Service

Communication Skills

Organizational Skills

Negotiation Skills

Attention to Detail

Teamwork

Education

High School Diploma

First Aid Certification

Pro-Serve Certification

Food Safety Certification

Tools

MS Office Suite

Job description

Meeting Room and Catering Coordinator - Workplace Services

Job Type: Permanent
Work Model: On-site
Reference code: 129013
Primary Location: Calgary, AB
All Available Locations: Calgary, AB

Our Purpose

At Deloitte, our Purpose is to make an impact that matters. We exist to inspire and help our people, organizations, communities, and countries to thrive by building a better future. Our work underpins a prosperous society where people can find meaning and opportunity.

• Have many careers in one Firm.
• Enjoy flexible, proactive, and practical benefits that foster a culture of well-being and connectedness.
• Learn from deep subject matter experts through mentoring and on-the-job coaching.

What will your typical day look like?

As a Coordinator, your primary responsibilities will be to:

• Coordinate meeting room requests received in the system.
• Coordinate meetings and training sessions.
• Coordinate with various stakeholders for room set-ups, meal orders, catering services, etc.
• Manage client expectations and explain the process within this client-facing role.
• Participate in various meetings with different stakeholders to finalize the organization of these meetings.
• Complete invoice and billing requirements.
• Coordinate with other team members as required.
• Assist with reception duties.

About the team

The members of the Workplace services team possess a practical body of knowledge that is applied in the delivery of office support. The Workplace Services role draws upon knowledge of the specific function discipline and the organization's business practices, to provide services to ensure the safe, efficient, and effective operation of the organization.

Enough about us, let’s talk about you

You are someone who is/has:

• 4 - 6 years of work experience in administration, customer service, hospitality, or in a facilities environment.
• Experience in coordinating and organizing various meetings and events.
• Team player, positive attitude, strong verbal and written communication skills, and excellent interpersonal skills.
• Experience in hospitality food and beverage would be an asset.
• Ability to establish credibility and collaborate with all Deloitte Canada staff.
• Client service experience essential, strong negotiation skills and ability to manage priorities under tight deadlines.
• Essential qualities: attention to detail, accuracy, and organizational skills.
• Advanced knowledge of MS Office Suite (Excel, Word, PowerPoint, and Outlook).
• First Aid, Pro-Serve, and Food Safety Certification would be an asset.
• Availability for occasional overtime.
• Ability to lift 40lbs.
• Able to work onsite in-office Monday – Friday.

Total Rewards

The salary range for this position is $47,000 - $78,000, and individuals may be eligible to participate in our bonus program. Our Total Rewards Package extends well beyond traditional compensation and benefit programs and is designed to recognize employee contributions, encourage personal wellness, and support firm growth.

Our promise to our people: Deloitte is where potential comes to life.

Be yourself, and more.

We are a group of talented people who want to learn, gain experience, and develop skills. Wherever you are in your career, we want you to advance.

Diverse perspectives and life experiences make us better. Whoever you are and wherever you’re from, we want you to feel like you belong here.

We encourage you to connect with us at [e-mail] if you require an accommodation for the recruitment process.

By applying to this job you will be assessed against the Deloitte Global Talent Standards.

Deloitte Canada has 20 offices with representation across most of the country.