Medical Secretary

SRCHC; Toronto; On-site; CAD 49,000 - 52,000; Full time

Benefits offered by this job

Extended Health & Dental

HOOPP

EAP

Paid time off

Professional development funds

Job summary

SRCHC is seeking a Medical Secretary in Toronto for a full-time, regular position providing reception and clerical support to the clinical team. You will handle appointments, scheduling, intake, and maintain the electronic health record, with some evening and weekend work required onsite.

Ideal candidates will have post-secondary medical administrative education and at least 1 year of related experience in a clinical or social service setting, plus strong interpersonal and organizational skills.

Qualifications

• University, College and/or medical administrative education.
• Minimum 1 year of experience as a medical secretary or administrative assistant in a clinical or social service setting.
• Knowledge of community health centres and primary care.

Responsibilities

• Provide reception services for clinicians and direct calls.
• Screen clients, make appointments and manage waitlists.
• Handle intake, registrations and referrals for clinical services.
• Maintain electronic health records and assist staff with admin tasks.
• Open/close centre to ensure security and safety.

Skills

Interpersonal skills

Organizational skills

Multi-tasking

EHR knowledge

Education

Medical administrative education

Tools

Electronic Health Record (EHR)

Job description

Medical Secretary

Full-Time, Regular Position

Salary Range: $48,838 - $51,935

Benefits include:

• Extended Health and Dental benefits including Life, AD&D and LTD
• Healthcare of Ontario Pension Plan (HOOPP)
• Employee Assistance Program (EAP)
• Paid time off (vacation, sick and personal days)
• Professional development time and funds

South Riverdale Community Health Centre is a non-profit, multi-service organization that provides primary healthcare, social and community outreach services with an emphasis on health promotion and disease prevention primarily to people of East Toronto. Our mission is to improve the lives of people that face barriers to physical, mental, spiritual and social well-being. We do so by meaningfully engaging our clients and communities, ensuring equitable access to primary health care and delivering quality care through a range of evidence informed programs, services and approaches. As a leader in community health, our locally and internationally recognized community services include cutting-edge primary health services, health promotion, harm reduction, environmental health, community food centre and population-based community programs for marginalized peoples. We value health equity and inclusion and respect in our work and in the delivery of our services.

This position provides reception and clerical support to the staff and programs of South Riverdale Community Health Centre and is responsible for receiving Centre clients and guests. Duties include making appointments, monitoring clinician schedules and providing general administrative support to the members of the Clinical team using an electronic health record. Some evening and weekend work will be required, in addition to working onsite.

Responsibilities:

• Provide reception services for clinicians including communicating with clients, answering incoming calls and directing calls accordingly
• Respond to general enquires, acquiring services for clients (e.g. taxis, referrals to other agencies) and providing information to the public and other agencies regarding services
• Screen clients’ calls; make appropriate appointments for clinical services
• Arrange referrals with external services (e.g. x-rays, ECG’s, and prescription renewals) as directed
• Provide intake and registration of new clients following established protocols
• Provide administrative support for intakes of clients receiving allied support services within the centre
• Book appointments for all clinical patients using electronic health record
• Respond to the administrative needs of the clinical staff by providing computer work, photocopying, faxing and filing tasks
• Responsible for the opening and closing of the centre following procedures to ensure the security and safety of the building, staff, clients and guests
• Open and distribute mail accordingly
• Prepare new client charts, retrieve and file charts for clinicians
• Work collectively to manage client waitlists for programs and services
• Ensure client records and files are accurate and current
• Update medical record system with appropriate information as needed
• All other duties as required

Qualifications:

• University, College and/or medical administrative education
• Minimum 1 year of experience as a medical secretary or administrative assistant in a clinical or social service related environment preferred
• Knowledge of community, the health sector including primary care and community health centres
• Demonstrated experience working with populations who are marginalized, and may have experienced issues of substance use, homelessness, etc., and who may have difficulty accessing primary health care
• A strong interest in issues affecting people who are homeless, living with a mental illness or substance use, and complex health needs
• Respect for diversity, equity, anti-racism and accessibility with the ability to work collaboratively and positively with others
• Ability to work effectively independently and in a multi-disciplinary team environment
• Proven ability to prioritize and multi-task with simultaneous attention to detail
• Excellent interpersonal skills in dealing with the public
• Ability to assist people in a mature, friendly and helpful manner
• Excellent oral and written communication skills
• Strong organizational skills
• Ability to be flexible and a self-starter
• Proficiency in the use of computer technology and various software applications in particular an electronic health record
• Knowledge of a second language an asset

• Police clearance documentation will be required for employment
• Proof of double COVID-19 vaccination status will be required for employment

This posting is for an existing vacancy.

The deadline for internal applicants is November 6, 2026, 2026 at 11:59 p.m.

The deadline for external applicants is November 13, 2026, 2026 at 11:59 p.m.

This is a bargaining unit position with CUPE Local 5399.

SRCHC welcomes applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

SRCHC is an equal opportunity employer. We would like to thank all those that apply but only those selected for an interview will be contacted.

SRCHC encourages applicants who are Black, Indigenous and Racialized and/or applicants who face any barriers as a result of systemic discrimination to apply for this position.

SRCHC does not utilize artificial intelligence (AI) for screening, assessing, or selecting applications. All hiring decisions are made by human reviewers.

SRCHC encourages a scent-free environment. Employees, students, volunteers, and visitors are asked to refrain from wearing fragrances and other scented personal care products (i.e. perfumes, deodorants, lotions, hairspray, etc.) while at the Centre.