Medical Office Manager

Dr. P. Laban Inc.; City of Langley; On-site; CAD 66,000 - 75,000; Full time

Job summary

A multidisciplinary medical clinic in Langley, BC is seeking an office manager to provide executive administrative support for a family physician and a specialist psychiatrist. The role involves overseeing office procedures, managing staff, and ensuring efficient operations. Candidates should have at least 1 year of relevant experience and a high school diploma, with proficiency in Microsoft Office and excellent communication skills.

Qualifications

• Minimum 1 year of experience in a senior or executive secretarial position.
• Proficiency in Microsoft Office and essential communication skills.
• Strong time management and attention to detail in a fast-paced environment.

Responsibilities

• Oversee and coordinate office administrative procedures.
• Establish work priorities and delegate tasks to office support staff.
• Ensure smooth operations within the medical office.

Skills

Communication

Time Management

Critical Thinking

Decision-Making

Attention to Detail

Interpersonal Skills

Organizational Skills

Education

High School Diploma

Tools

Microsoft Office

Adobe

Clio Manage

MS Teams

Doxy.me

Google Docs

Pharmanet

Job description

A Medical Clinic is seeking an office manager for a multidisciplinary medical clinic in Langley, BC, to provide executive administrative support for a family physician and a specialist psychiatrist. Previous relevant experience is preferred. Work must be completed at the physical location. There is no option to work remotely.

These are the responsibilities of the role:

• Oversee and coordinate office administrative procedures; review, evaluate, and implement new processes.
• Establish work priorities, delegate tasks to office support staff, and ensure deadlines and procedures are followed.
• Coordinate the availability of office equipment, supplies, forms, maintenance, and security services.
• Review and assemble data and prepare reports and correspondence.
• Carry out administrative activities related to referrals and consultations.
• Ensure accurate collection of patient data while maintaining both accuracy and confidentiality.
• Provide clerical support by handling phone calls and correspondence.
• Manage inventory effectively.
• Collect attendance for payroll purposes.
• Prepare invoices and process payments as required.
• Address concerns from physicians, patients, and staff.
• Ensure smooth and cooperative operations within the medical office.
• Supervision of office support staff

Qualifications

• A minimum of 1 year of experience in a senior or executive secretarial position is required.
• Completion of high school is required.
• Proficiency in Microsoft Office, Adobe, Clio Manage and MS Teams is essential.
• Familiarity with Doxy.me, Google Docs and Pharmanet is preferred.
• Excellent verbal and written communication skills in English are required.
• Strong time management, critical thinking, and decision-making skills are necessary.
• Attention to detail in a fast-paced environment is required.
• Efficient interpersonal skills, flexibility and organizational skills will be an asset.

The following will be considered an asset:

• Experience with coordinating independent medical examinations and medico-legal assessments

We are offering $36.00/hr for 35 hours/week

Work address: 102-5503 206 St. Langley, BC V3A 2C6