Medical Office Assistant/Receptionist

Dr. Hasina Dhanani, OBGYN; Woodstock; On-site; CAD 30,000 - 60,000; Part time

Job summary

A local medical practice in Woodstock is seeking a dedicated Medical Office Assistant to provide administrative support in a busy environment. The successful candidate will be responsible for managing front desk operations, maintaining patient records, and ensuring smooth office operations, all while providing exceptional service to patients. This part-time role requires strong organizational and communication skills, with an hourly pay starting from $20.00.

Qualifications

• At least 1 year of experience in a dental or medical office.
• Proficient with electronic medical records systems.
• Excellent communication skills, both verbal and written.

Responsibilities

• Greet patients and visitors warmly.
• Manage front desk operations and schedule appointments.
• Maintain electronic medical records accurately.

Skills

Administrative skills

Communication skills

Knowledge of medical terminology

Organizational skills

Education

Post-secondary diploma in Medical Office Administration

Tools

Electronic medical records systems

Accuro

Job description

Job Summary
We are seeking a dedicated and organized Medical Office Assistant to work alongside an Obstetrician/Gynecologist in Woodstock, ON. The duties of this position include, but is not limited to: general reception tasks, assisting in examinations, cleaning instruments, booking appointments, and billing. The ideal candidate will play a crucial role in ensuring the smooth operation of our medical office, providing exceptional administrative support while maintaining a welcoming environment for patients. This position requires proficiency in handling electronic medical records and familiarity with medical terminology, as well as experience in a dental or medical office setting.

Salary to be negotiated.

Start Date: August 28, 2025

Hours: Monday to Thursday, 25-30 hours/week

Duties

• Greet patients and visitors warmly, ensuring a positive first impression of the office.
• Manage front desk operations, including answering phone calls, scheduling appointments, and handling inquiries.
• Maintain electronic medical records (EMR) accurately using Accuro
• Measure and input patients' blood pressures and weights
• Coordinate communication between patients and healthcare providers to facilitate efficient care delivery.
• Perform administrative tasks such as data entry and maintaining office supplies.
• Understand and utilize medical terminology to assist with patient interactions and documentation.
• Cleaning and sterilizing instruments.

Requirements

• Previous experience in a dental or medical office for at least 1 year is required
• Proficiency with electronic medical records systems; familiarity with Accuro is a plus.
• Strong administrative skills with the ability to manage multiple tasks effectively.
• Excellent communication skills, both verbal and written. Able to communicate professionally.
• Knowledge of medical terminology to enhance patient interactions and documentation accuracy.
• Ability to operate phone systems efficiently and handle patient inquiries professionally.
• Strong organizational skills with attention to detail in all aspects of work.
• Successful completion of a post-secondary diploma in Medical Office Administration is a benefit, but not a necessity
• Must be able to work independently in a busy environment with multiple competing priorities.
• Capable of meeting physical demands required (lots of hallway walking)

Submission Deadline: August 18, 2025

Only qualified candidates will be contacted for an interview.

Job Type: Part-time

Pay: From $20.00 per hour

Expected hours: 25 per week

Work Location: In person

Expected start date: 2025-08-28