Medical Office Assistant (located in Headingley, MB)

Government of Manitoba; Rural Municipality of Headingley; On-site; CAD 47,000 - 56,000; Full time

Job summary

A governmental organization in Manitoba is seeking a qualified Medical Office Assistant for the Headingley Correctional Centre. The role includes clerical and communication duties within a health service team. Candidates should have completed a Medical Office Assistant Program and possess strong communication and organizational skills. This regular, full-time position offers a salary range from $47,150 to $55,264 per year.

Qualifications

• Completion of Medical Office Assistant Program or equivalent.
• Experience maintaining physical and electronic filing systems.
• Extensive experience working with confidential information.

Responsibilities

• Respond to internal and external inquiries.
• Maintain medical records filing system.
• Coordinate medical appointments for offenders.

Skills

Medical terminology

Organizational skills

Time management

Confidential information handling

Communication skills

Teamwork

MS Office (Word, Excel, Outlook)

Education

Completion of Medical Office Assistant Program

Job description

Overview

AY3 Medical Office Assistant — Regular/full-time

Manitoba Justice, Headingley Correctional Centre, Headingley MB

Salary

AY3 $47,150.00 - $55,264.00 per year

Closing Date

Closing Date: September 28, 2025

Equity and eligibility

The Manitoba government recognizes the importance of building an exemplary public service reflective of the citizens it serves, where diverse abilities, backgrounds, cultures, identities, languages and perspectives drives a high standard of service and innovation. The Manitoba government supports equitable employment practices and promotes representation of designated groups (women, Indigenous people, persons with disabilities, visible minorities).

Employment Equity is a factor in selection for this competition. Consideration will be given to Indigenous people and persons with disabilities.

Candidates who do not meet all essential criteria may be considered on an underfill basis at a commensurate rate of pay.

An eligibility list may be created for other locations across the province and will remain in effect until exhausted.

The Department of Manitoba Justice is seeking a qualified individual to fill the position of Medical Office Assistant, located at the Headingley Correctional Centre (HCC), located at 6030 Portage Ave., Headingley, Manitoba (18 km west of Winnipeg). HCC is a minimum, medium and maximum security facility for adult males.

Application

To be considered for this competition you must submit an Application Screening Form and Resume. Complete the application screening form at the link below or contact Human Resource Services under “Apply to” to request a copy of the application form. The selection board may rely only on information provided in this form to determine whether a candidate will be invited for further assessment. Note: You are not required to submit a cover letter, but may be asked to submit references, or other documentation at a later point if invited for further consideration.

Conditions of Employment

• Must be legally entitled to work in Canada
• Satisfactory Criminal Record Check including Vulnerable Sector Search
• Satisfactory Adult Abuse Registry Check
• Satisfactory Child Abuse Registry Check
• Satisfactory Enhanced Security Screening - Level 4
• Ability to work within a Correctional Facility (Headingley Correctional Centre)

Qualifications

Essential

• Completion of Medical Office Assistant Program or equivalent program. A suitable combination of education and/or experience may be considered
• Experience in maintenance of related physical and electronic filing systems, including the maintenance of accurate medical office records
• Extensive experience working with confidential information
• Proficiency in medical terminology
• Experience working independently
• Experience working cooperatively as part of a team
• Strong organizational and time management skills
• Strong written communication skills
• Strong verbal communication skills
• Strong interpersonal skills
• Proficiency with MS Office, including Word, Excel and Outlook or an equivalent program

Desired

• Experience with medical device reprocessing (cleaning/sterilizing/storage of medical instrument or autoclaving)

Duties

The Medical Office Assistant is a member of the Health Service Team performing clerical, receptionist and communication duties on the Unit. The incumbent works under the direct supervision of the Health Services Manager. Duties will include: responding to internal and external inquiries, maintaining a medical records filing system, coordinating medical appointments for offenders, transcribing physicians\' orders, completing medical requisitions, assembling offender health care charts, maintenance of paper forms and supply inventory and ordering.

Apply to

Advertisement # 44553

Talent Acquisition
Human Resource Services
600-259 Portage Avenue
Winnipeg, MB, R3B 2A9

Phone: [phone]
Fax: [phone]
Email: [e-mail]

WHEN APPLYING TO THIS POSITION, PLEASE INDICATE THEADVERTISEMENT NUMBER AND POSITION TITLE IN THE SUBJECT LINE AND/OR BODY OF YOUR EMAIL.

Applicants may request reasonable accommodation related to the materials or activities used throughout the selection process. When applying to this position, please indicate the advertisement number and position title in the subject line and/or body of your email. Your cover letter, resumé and/or application must clearly indicate how you meet the qualifications.

Please be advised that job competitions for represented positions may be grieved by internal represented applicants. Should a selection grievance be filed, information from the competition file will be provided to the grievor\'s representative. Personal information irrelevant to the grievance and other information protected under legislation will be redacted.

We thank all who apply and advise that only those selected for further consideration will be contacted.