Medical Office Assistant

Dr Kaylee Clark; Waterloo; On-site; CAD 30,000 - 60,000; Full time

Job summary

A medical practice in Waterloo seeks a full-time Medical Office Assistant (MOA). The role involves managing clinic flow, scheduling appointments, and handling administrative tasks. Candidates should possess strong organizational skills, a secondary school diploma, and familiarity with EMR systems is preferred.

Benefits

On-site parking

Qualifications

• 1 year experience as a Medical Office Assistant preferred.
• Strong organizational and communication skills are essential.
• Familiarity with EMR systems is considered an asset.

Responsibilities

• Greet and register patients; manage day-to-day clinic flow.
• Schedule patient appointments and procedures.
• Perform administrative tasks including filing and data entry.

Skills

Strong organizational skills

Attention to detail

Ability to multi-task

Excellent verbal communication

Excellent written communication

Familiarity with EMR systems

Education

Secondary school diploma

Medical Office Administration (MOA) diploma

Job description

Job Summary

Seeking a full-time Medical Office Assistant (MOA) to join an Obstetrics & Gynecology practice in Waterloo, ON.

Responsibilities

• Greet and register patients; manage day-to-day clinic flow
• Handle patient inquiries including answering phone calls and emails
• Schedule patient appointments and procedures
• Respond to incoming referrals and liaise with providers to compile necessary test results
• Send and track outgoing referrals and diagnostic testing requests
• Maintain and update confidential electronic medical records (EMR)
• Perform administrative tasks including filing, data entry, scanning and faxing
• Book surgeries and procedures through the hospital’s booking system
• Prepare invoices and collect payments for uninsured services
• Other administrative duties, as required

Skills

• Strong organizational skills and attention to detail
• Ability to multi-task and work efficiently in a fast-paced environment
• Excellent verbal and written communication
• Familiarity with electronic medical records (EMR) systems considered an asset

Requirements

• Secondary school diploma
• Medical Office Administration (MOA) diploma considered an asset
• 1 year experience as a Medical Office Assistant (MOA) preferred

Anticipated start date is early August 2025.

Please apply with a cover letter and resume.

Job Type: Full-time

Pay: $18.00-$22.00 per hour

Expected hours: 35 – 40 per week

Benefits:

• On-site parking

Schedule:

• Monday to Friday

Work Location: In person

Application deadline: 2025-06-29