Medical Office Assistant

WELL Health Technologies Corp; Vancouver; Hybrid; CAD 90,000 - 110,000; Full time

Benefits offered by this job

Hybrid work arrangements

Extended health benefits

Ground floor growth opportunity

Job summary

Arbutus Medical Inc. is seeking a Senior Accountant to own the integrity of financial operations, lead the month-end close, and strengthen financial controls as the company scales.

You will review transactional accounting (AP, payroll, expenses) and partner with operations and leadership to maintain audit-ready records. Based in Vancouver with hybrid work, the role offers extended health benefits and the chance to drive efficiency in a fast-growing medical device company focused on

Qualifications

• 5+ years of progressive accounting experience.
• Experience in a product-based or manufacturing environment preferred.
• Proven experience owning the month-end close and full-cycle accounting.
• Direct experience leading or owning the client side of an audit.
• Strong understanding of internal controls, reconciliations, and financial reporting.
• Experience with tools such as Xero, Expensify, Dext, and modern accounting systems.

Responsibilities

• Own and execute the full month-end close process, ensuring accuracy, completeness, and timeliness
• Lead all balance sheet and key account reconciliations
• Ensure consistency between sub-ledgers, supporting systems, and financial statements
• Identify discrepancies, investigate root causes, and implement corrective actions
• Review and approve all Accounts Payable activity, ensuring proper coding, approvals, and completeness
• Oversee payroll review to ensure accuracy, compliance, and alignment with reporting
• Review employee expense reports for accuracy, policy compliance, and proper documentation
• Ensure Dext and other intake systems are functioning effectively, and transactions are recorded accurately
• Review purchase orders and ensure alignment with invoices and receipts
• Validate that goods/services have been received prior to payment
• Strengthen controls across the procure-to-pay cycle to reduce risk and improve visibility
• Own audit preparation from the client side, including documentation, reconciliations, and schedules
• Ensure all financial records are continuously audit-ready
• Act as the primary point of contact for external auditors
• Identify opportunities to improve accounting processes, workflows, and controls
• Enhance documentation and SOPs
• Ensure systems are optimized and integrated effectively
• Drive efficiencies through automation and better use of tools

Skills

Accounting experience

Product/manufacturing experience

Month-end close ownership

Audit lead/client-side experience

Internal controls & financialReporting

Tools

Xero

Expensify

Dext

Job description

Arbutus Medical is a rapidly growing medical device venture developing a portfolio of procedure kits to streamline surgery “outside the OR”, starting with orthopaedic trauma procedures in the ER.

We are a growing team seeking a highly capable and detail-oriented Senior Accountant to own the integrity of our financial operations and ensure audit-ready financials at all times. This role is critical in overseeing day-to-day accounting activities, leading the month-end close, and strengthening financial processes as the company scales.

You will act as the primary reviewer of transactional accounting (AP, payroll, expenses), ensuring accuracy, compliance, and consistency across all financial data, while partnering closely with operations and leadership to maintain strong financial discipline.

What We Offer

• Competitive salary (budgeted base salary of $90,000-110,000)


• An exciting opportunity to get in at the ground floor of a growing venture


• Flexible working hours and hybrid work arrangements


• Extended health benefits


• A purpose-driven workplace with passionate teammates who want to help patients and make a positive difference in the world

Key responsibilities:

• Own and execute the full month-end close process, ensuring accuracy, completeness, and timeliness


• Lead all balance sheet and key account reconciliations


• Ensure consistency between sub-ledgers, supporting systems, and financial statements


• Identify discrepancies, investigate root causes, and implement corrective actions

Oversight of Transactional Accounting

• Review and approve all Accounts Payable activity, ensuring proper coding, approvals, and completeness


• Oversee payroll review to ensure accuracy, compliance, and alignment with reporting


• Review employee expense reports (via Expensify) for accuracy, policy compliance, and proper documentation


• Ensure Dext and other intake systems are functioning effectively, and transactions are recorded accurately


• Review purchase orders (POs) and ensure alignment with invoices and receipts


• Validate that goods/services have been received prior to payment


• Strengthen controls across the procure-to-pay cycle to reduce risk and improve visibility

Audit Readiness & Compliance

• Own audit preparation from the client side, including documentation, reconciliations, and schedules


• Ensure all financial records are continuously audit-ready (not just at year-end)


• Act as the primary point of contact for external auditors

Process Improvement & Financial Infrastructure

• Identify opportunities to improve accounting processes, workflows, and controls


• Enhance documentation and standard operating procedures (SOPs)


• Ensure systems (e.g., Xero, Expensify, Dext, accounting software) are optimized and integrated effectively


• Drive efficiencies through automation and better use of tools

Why this role, and why now?

Arbutus Medical is reinventing how surgery is done Outside the OR™, starting within the ER, where surgeons struggle with 1M+ bedside procedures a year due to outdated workflows. We’re building the market’s first portfolio of procedure kit “grab bags” to streamline these procedures, and have launched two FDA-cleared products to date, TrakPak® (to streamline bedside skeletal traction) and SwiftKit™ (to streamline treatment of fingertip trauma). These are two truly differentiated products that solve practical workflow problems, saving up to 45 min/patient, helping hospitals win back resources and keep staff happy, while improving quality of patient care. We are already in 75+ U.S. hospitals (including more than 20% of all Level 1 Trauma Centers), have a high double-digit growth rate, and are backed by a deep roster of Canadian healthtech investors. Entering 2026, we are ready to accelerate product development and scale up U.S. sales and medical education to set a new standard of care in our target procedures.

Our Commitment to Diversity, Equity, and Inclusion

Arbutus Medical is committed to making diversity, equity, and inclusion part of everything we do, from how we build our products to how we build our workforce. If this resonates with you, please apply – even if you don’t feel like you “check all the boxes.” Also, let us know if we can provide any specific accessibility considerations throughout the interview and candidate screening process.

About Arbutus Medical Inc.

Arbutus Medical Inc. is a privately held ISO13485 medical device company headquartered in Vancouver, Canada. Arbutus Medical is a medical device innovation engine that streamlines surgical inefficiencies for the good of patient care.

Requirements

• 5+ years of progressive accounting experience


• Experience in a product-based or manufacturing environment strongly preferred


• Proven experience in owning the month-end close and full-cycle accounting


• Direct experience leading or owning the client side of an audit


• Strong understanding of internal controls, reconciliations, and financial reporting


• Experience with tools such as Xero, Expensify, Dext, and modern accounting systems

Desired Capabilities and Traits

• Strong attention to detail and commitment to accuracy


• High ownership mindset with the ability to operate independently


• Process-oriented with a continuous improvement mindset


• Ability to identify issues early and proactively resolve them


• Strong organizational skills and ability to manage multiple priorities

What We Offer

• Competitive salary (budgeted base salary of $90,000-110,000)


• An exciting opportunity to get in at the ground floor of a growing venture


• Flexible working hours and remote work arrangements


• Extended health benefits


• A purpose driven workplace with passionate teammates who want to help patients and make a positive difference in the world

Our salary budgets are designed using comprehensive market data and to reflect the range of skills and experience we need for the position and allow room for growth. For experienced individuals we typical hire at the mid-point of the band. The top portion is reserved for employees who demonstrate sustained high performance and impact at Arbutus. Those who are new to the role may join below the mid-point and develop their skills overtime. The final offer amount for this role will depend on applicable skill set of the candidate.