Medical Office Assistant

Staffmax Staffing & Recruiting; Ottawa; On-site; CAD 60,000 - 80,000; Part time

Job summary

A leading staffing agency is seeking a compassionate Medical Office Assistant for a 4-month contract in Ottawa. You will be responsible for welcoming patients, scheduling appointments, and maintaining records in a medical setting. Ideal candidates should have prior experience in healthcare and familiarity with EMR systems. This role offers the chance to contribute positively to patient experiences.

Qualifications

• Previous experience working in a medical clinic or healthcare setting.
• Familiarity with EMR systems such as Accuro, OSCAR, or equivalent.
• Strong organizational skills with a high level of accuracy and attention to detail.

Responsibilities

• Greet patients and visitors in a warm, professional manner.
• Schedule, confirm, and adjust patient appointments using EMR systems.
• Update and maintain accurate patient records and files.
• Process payments, issue receipts, and handle basic billing tasks.
• Keep the reception and waiting areas clean, organized, and welcoming.
• Collaborate with medical staff to support smooth patient flow and care coordination.

Skills

Excellent communication and interpersonal skills

Strong organizational skills

Ability to handle confidential information

Calm and efficient under pressure

Multitasking ability

Tools

EMR systems (Accuro, OSCAR)

Job description

Staffmax is working with a respected healthcare client to hire a compassionate, organized Medical Office Assistant for a 4-month contract. As the first point of contact for patients, you’ll help create a welcoming atmosphere while ensuring the front office runs smoothly and efficiently.

Key Responsibilities :

Greet patients and visitors in a warm, professional manner

Schedule, confirm, and adjust patient appointments using EMR systems

Update and maintain accurate patient records and files

Process payments, issue receipts, and handle basic billing tasks

Keep the reception and waiting areas clean, organized, and welcoming

Collaborate with medical staff to support smooth patient flow and care coordination

Qualifications :

Previous experience working in a medical clinic or healthcare setting

Familiarity with EMR systems such as Accuro, OSCAR, or equivalent

Excellent communication and interpersonal skills

Strong organizational skills with a high level of accuracy and attention to detail

Ability to handle confidential information with discretion and professionalism

Calm and efficient under pressure, with strong multitasking ability

Why Join Staffmax?

This is a great opportunity for someone who enjoys interacting with people and contributing to a positive patient experience. Staffmax will guide you through the onboarding process and support you throughout the contract.

Apply today and be part of a healthcare team that makes a difference!