Medical Office Assistant

Somerset-West-Community-Health-Centre; Ottawa; On-site; CAD 32,000 - 39,000; Full time

Job summary

Somerset West Community Health Centre is seeking a Medical Office Assistant to support busy Primary Health Care clinics. This TERM position offers 1.0 FTE over six months, 35 hours per week, and a competitive hourly wage in the Ontario market.

You will handle scheduling, appointment registration, phones, medical files, scanning, and faxing, while upholding the centre's commitment to inclusive care and health equity. Fluency in English is required, French knowledge is an asset.

Qualifications

• 1) Medical Office Assistant diploma preferred.
• 2) 3–5 years’ clinic experience or similar preferred.
• 3) Criminal reference check including vulnerable sector screening.

Responsibilities

• Scheduling clients.
• Appointment registration.
• Answering phones.
• Maintaining medical files.
• Scanning and faxing.

Skills

Interpersonal skills

Team collaboration

Communication

Computer skills

Equity & inclusion

Education

Medical Office Assistant diploma

Tools

PS Suite

Job description

Career Opportunity

Job Title: Medical Office Assistant

Classification: Medical Office Assistant

Department: Primary Health Care

Job Type: TERM 6 months 1.0FTE (35hs a week)

Location: Eccles/Rosemount

Reporting to: Manager, Primary Health Care

Compensation: $23.19/hr-$28.00/hr plus a comprehensive compensation package

Deadline to apply: October 29, 2026.

About Us

We are Somerset West Community Health Centre (SWCHC), a non-profit, community-governed organization that serves over 18,000 clients annually. Established in 1978, SWCHC provides a wide range of health care services such as primary health care, health promotion, community development, mental health, and harm reduction. We are deeply connected to the communities we serve and committed to removing barriers to accessing services for people who experience vulnerabilities because of their age, income, ability, sexual orientation or gender identity, and language or culture.

SWCHC strives to ensure that our team reflects the communities we serve. We work within an anti-racist, anti-oppressive framework that acknowledges the existence and impacts of systemic racism and seeks to ensure that systems are fair and equitable for everyone.

What the Program Entails

SWCHC is well known for its excellent Community Health Centre (CHC) model and its professional health services team, but it has also become a leader in offering a wide range of community-building activities and advocacy programs. Our team of doctors, nurses, dietitians and more offer a range of medical services.

What You’ll Do

SWCHC is looking for an experienced Medical Office Assistant to work in our busy Primary Health Care clinics.

What We’re Looking For

Your Education Path

• Medical Office Assistant diploma (an asset)

Life and Work Experience

• 3–5 years’ experience in a clinic setting
• Knowledge of PS Suite (an asset)
• Successful criminal reference check, including vulnerable sector screening

Required Language

• Fluency in English required.
• Working knowledge of French preferred
• Other languages considered an asset.

What You Bring to the Table

• Strong interpersonal skills
• Ability to work effectively in an interprofessional environment
• Excellent communication skills
• Proficient computer skills
• Commitment to the principles of health equity, inclusion, and anti-racism/anti-oppression

Your Day-to-Day at a Glance

As our Medical Office Assistant, your responsibilities include, but are not limited to:

• Scheduling clients
• Appointment registration
• Answering phones
• Maintaining medical files
• Scanning
• Faxing

Somerset West Community Health Centre is an equal opportunity employer who values the diversity of individuals in our programs and services.

We welcome and encourage applications from members of Indigenous, Black and racialized communities, Two-Spirit, nonbinary, LGBTQ+ people; people with disabilities; and members of other equity seeking groups. Applicants are encouraged to share accessibility needs in the application process, and every attempt will be made to accommodate them.

We sincerely appreciate your interest in working with us. Due to high volume of applicants, we can neither confirm receipt of nor respond to inquiries regarding your application. Only candidates selected for an interview will be contacted.