Medical Office Admin: Data-Driven & Front Desk Pro

Lifemark Health Group; Mississauga; On-site; CAD 36,000 - 44,000; Full time

Benefits offered by this job

Flex benefits

Employee Assistance Program

Paid vacation & Wellness days

Education allowance

Job summary

AssessMed Mississauga is seeking an energetic Office Administrator to join our fast-paced team. The role focuses on data archiving, logistics, and providing gender-specific chaperoning for female examinees during physical assessments while handling front-desk duties.

You will coordinate transportation, manage appointments, ensure PHI confidentiality, and maintain inventory, with a permanent full-time position and competitive CAD salary. Located at 5945 Airport Road, Mississauga.

Qualifications

• Must be fully proficient in English (fluent verbal and written communication skills).
• Typing speed of at least 45 WPM is required.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, Teams).
• Experience using SmartSimple is an asset.

Responsibilities

• Appointment Logistics & Outreach: Coordinate high-volume outreach including phone confirmations and reminders; arrange transportation and interpreters for assessments.
• Clinical Chaperoning: Provide chaperoning for female examinees during physical assessments to ensure comfort and privacy.
• Data Entry & Document Management: Input data and save appointment confirmations; perform daily scanning, archiving and filing under deadlines.
• Front Office & Reception Backup: Greet clients, handle inquiries, and manage primary phone lines with accuracy.
• Identity & Privacy Compliance: Perform photo ID checks, document ID type on consent forms, and safeguard PHI.
• Inventory & Physical Logistics: Monitor and order office supplies; organize supply room and reception areas; lift and move boxes up to 20 lbs.

Skills

English (fluent)

Typing 45 WPM

MS Office

Education

Medical Office Assistant Cert or Office Admin Diploma

1 year admin experience

Tools

SmartSimple

Job description

AssessMed Mississauga is seeking an energetic Office Administrator to join our fast-paced team. The role focuses on data archiving, logistics, and providing gender-specific chaperoning for female examinees during physical assessments while handling front-desk duties.

You will coordinate transportation, manage appointments, ensure PHI confidentiality, and maintain inventory, with a permanent full-time position and competitive CAD salary. Located at 5945 Airport Road, Mississauga.