medical administrative assistant

David Jordan Medicine Professional Corporation; Ottawa; On-site; CAD 60,000 - 80,000; Full time

Job summary

A medical practice in Ottawa seeks a full-time administrative coordinator to manage appointments, maintain records, and provide excellent customer service. Applicants should have a college diploma and up to 2 years of experience. Proficiency in MS Office and electronic medical records is essential. This role offers a salary of $36.00 to $40.00 hourly with no remote work options.

Benefits

Learning/training paid by employer

Parking available

Maternity and parental benefits

Qualifications

• 1 year to less than 2 years of experience is required.
• Must be proficient in various office software and technology.
• Excellent interpersonal and communication skills are essential.

Responsibilities

• Coordinate the flow of information and manage appointments.
• Complete insurance and other claim forms.
• Maintain filing system and confidential medical files.
• Prepare draft agendas for meetings and take meeting minutes.
• Provide excellent customer service.

Skills

MS Word

Electronic mail

MS Windows

MS Outlook

Electronic medical records

Education

College diploma from a program of 1 to 2 years

Job description

Posted onSeptember 19, 2025 by Employer details David Jordan Medicine Professional Corporation

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Job details

• Salary 36.00 to 40.00 hourly (To be negotiated) / 36 to 38 hours per week
• Terms of employment Permanent employment Full time
• College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years

Experience

1 year to less than 2 years

Work must be completed at the physical location. There is no option to work remotely.

Work setting

• Clinic

Responsibilities

• Coordinate the flow of information
• Open and distribute regular and electronic incoming mail and other material
• Schedule and confirm appointments
• Complete insurance and other claim forms
• Maintain filing system
• Order supplies and maintain inventory
• Determine and establish office procedures and routines
• Enter and format electronically based medical reports and correspondence and prepare spreadsheets and documents for review
• Initiate and maintain confidential medical files and records
• Prepare draft agendas for meetings and take, transcribe and distribute minutes
• Provide customer service

Experience and specialization

Computer and technology knowledge

• MS Word
• Electronic mail
• MS Windows
• MS Outlook
• Electronic medical records

Area of work experience

• Reports and records

Additional information

Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure
• Large caseload

Personal suitability

• Accurate
• Client focus
• Efficient interpersonal skills
• Flexibility
• Initiative
• Judgement
• Organized
• Reliability
• Team player
• Ability to multitask
• Quick learner
• Life insurance

Long term benefits

• Maternity and parental benefits

Other benefits

• Learning/training paid by employer
• Parking available

Who can apply for this job?

You can apply if you are:

• a permanent resident of Canada
• a temporary resident of Canada with a valid work permit

Do not apply if you are not authorized to work in Canada. The employer will not respond to your application.

Advertised until

2025-10-03

Important notice: This job posting was posted directly by the employer on Job Bank. The Government of Canada has taken steps to make sure it is accurate and reliable but cannot guarantee its authenticity.