Mechanical Project Coordinator

Ambient Mechanical Ltd; Vaughan; On-site; CAD 60,000 - 80,000; Full time

Job summary

A renowned company in mechanical solutions is looking for a Project Coordinator to join their Mechanical Department. You will play a critical role in managing project documentation, contract administration, and supporting the project management team. This position is essential for ensuring that documentation and project requirements are met while maintaining effective communication with stakeholders.

Qualifications

• Experience in project coordination or administration preferred.
• Familiarity with mechanical project documentation and processes.
• Manual dexterity for computer use and ability to lift up to 20 lbs.

Responsibilities

• Assist with mechanical project documentation including schedules and updates.
• Maintain document control logs and follow project management procedures.
• Assist in contract administration and accounts payable duties.

Skills

Document control

Project Management

Administration

Job description

ROLE

The Project Coordinator, reporting to the Mechanical Department Manager and assisting the Project Management and Estimation Teams, is responsible for the effective administration of Mechanical Projects.

Essential Duties and Responsibilities include, but are not limited to the following:

• Assist the Project Management Team with mechanical project documentation, including but not limited to project schedules, project updates, submittals, transmittals, etc.
• Maintain and update document control logs and follow through on project management procedures: change orders, as-built drawings, close-out documents.
• Assist in contract administration and submittal log processes to ensure that the contract document requirements are met throughout the mechanical experience.
• Issue Purchase Orders (P.O.’s)
• Enroll contractors and issue certificates of insurance.
• Assemble the closeout package, which includes maintenance agreements, equipment information, warranties, and contractor contact details.
• Assist with Mechanical Department Accounts Payable (A.P.) duties.

Working Conditions• Manual dexterity is required to use a desktop computer and peripherals.• Travel to worksites as needed.• Overtime as required.• Lifting or moving up to 20 lbs may be required.