Mechanical Contract Administrator

Stantec; Winnipeg; On-site; CAD 70,000 - 100,000; Full time

Job summary

A leading firm in integrated design is seeking a Mechanical Contract Administrator to join their Winnipeg team. The role involves comprehensive contract management and collaboration on complex projects. Ideal candidates will possess mechanical engineering expertise and excellent negotiation skills. Experience in both office and field environments is essential, and a strong ability to communicate effectively across disciplines is needed. Join us at Stantec to make a significant impact in sustainable design.

Benefits

Health, dental, and vision plans

Tuition reimbursement

Paid time off

Group registered retirement savings plan

Employee stock purchase program

Qualifications

• 10 years of mechanical trades or contract administration experience.
• Solid judgment and problem-solving skills.
• Mechanical experience in both office and field environments.

Responsibilities

• Oversee contract administration activities for complex, high-value contracts.
• Prepare and process requests for information, contract amendments, and progress payment certificates.
• Conduct building condition assessments and constructability reviews.

Skills

Contract administration

Interpersonal skills

Negotiation

Analytical skills

Education

Graduate of a mechanical Engineering or Technology program

Certified Construction Contract Administrator (CCCA)

Tools

Newforma (document control platform)

Job description

Mechanical Contract Administrator - ( 250000S5 )

Description

Stantec Buildings is on a mission to become the world’s leading integrated design practice. Our architects, engineers, interior designers, sustainability specialists, and technologists are passionate about the power of design. We take an innovative, collaborative approach to projects, sharing a common belief that sustainable design for the built environment can make the world a better place for future generations. Join us and design your place with Stantec.

Our Buildings Team in our Winnipeg office is looking for a full time Mechanical Contract Administrator. You will play an integral part in ensuring efficient and effective contract administration and completion of projects as per contract documents.

As a Mechanical Contract Administrator, you will work as part of an integrated and multidiscipline team that is delivering complex projects in Manitoba. You will be responsible for coordinating and administering the contract award and subsequent contract administration activities relating to complex and high-value contracts.

Your Key Responsibilities

Providing general contract administration during construction, including review of installed mechanical systems and equipment relative to the contract documents, approval of alternatives in materials and procedures, as well as review and approval of shop drawings.

Interpreting contracts and ensuring compliance with contract terms.

Attending or running construction meetings and providing meeting summaries.

Monitoring and verifying contract progress on-site.

Preparing and processing :

Requests for information

Contract amendments

Progress payment certificates

Site observation reports

Evaluating contractors' submissions for changes and claims.

Negotiating an acceptable resolution to contract changes and claims, and processing for management approval.

Preparing various reports and other correspondence relating to areas of responsibility.

Coordinating the impact of the changes to the contract and documenting these changes through the change control procedure.

Providing guidance on financial and contractual matters pertaining to contracts.

Working with sub-consultants to ensure their commercial deliverables meet project requirements.

Travelling to project site locations, which may require overnight stays and travel by airplane.

Conducting building condition assessments (including reports) on existing buildings being assessed for future renovation work.

Conducting constructability reviews of design packages prior to Tender.

Leading or participating in commissioning activities.

Qualifications

Your Capabilities and Credentials

Experience in working with Construction Site Representatives and Contractors.

Experience with contract administration and on-site inspection principles, practices, and techniques.

Ability to work with others on large complex projects.

A thorough knowledge of construction and contracting principles, methods, procedures, and practices including contract administration relating to changes, claims and delays.

Mechanical experience encompassing both office and field environments.

Knowledge of relevant engineering, pertinent legislation, standards, and scheduling practices / methods.

Sound judgment, strong analytical and problem-solving abilities.

Effective interpersonal, negotiation, presentation, verbal, and written communication skills.

Demonstrated organizational, administrative, and decision-making skills required to effectively handle changing priorities and project deadlines.

Ability to co-ordinate the efforts of others to accomplish objectives.

Ability to solve complex problems using sound professional judgment, creativity, and innovation.

A good working knowledge of personal computers and applications relevant to the work (word processing, spreadsheets, mobile apps).

Experience with document control platforms such as Newforma is a plus.

A valid Class 5 Manitoba Driver’s License and access to a vehicle for site visits.

Education and Experience

Graduate of a mechanical Engineering or Technology program or minimum 10 years of mechanical trades or contract administration experience required.

Certified Construction Contract Administrator (CCCA) would be an asset.

Typical office environment working with computers and remaining sedentary for long periods of time. Field work may include exposure to the elements including inclement weather.

This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.

Stantec is a place where the best and brightest come to build on each other's talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best.

Benefits Summary : Regular full-time and part-time employees will have access to health, dental, and vision plans, a well-being program, health care spending account, wellness spending accounts, group registered retirement savings plan, employee stock purchase program, group tax-free savings account, life and accidental death & dismemberment (AD&D) insurance, short-term / long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage, and paid time off.

Temporary / casual employees will have access to group registered retirement savings plan, employee stock purchase program, and group tax-free savings account.

The benefits information listed above may not apply to union positions because benefits for such positions are governed by applicable collective bargaining agreements.

Primary Location : Canada-Manitoba-Winnipeg

Organization : BC-1154 Buildings-CA Manitoba

Employee Status : Regular

Job Level : Individual Contributor

Travel : No

Schedule : Full-time

Job Posting : Feb 25, 2025, 9 : 37 : 29 AM

Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, color, religion, sex, national origin, age, marital status, genetic information, disability, protected veteran status, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with local, state and federal laws and regulations and ensures equitable opportunities in all aspects of employment. EEO including Disability / Protected Veterans