MCASPHALT | Administrative Assistant, Contracts and Billing

Colas Canada; Oshawa; On-site; CAD 40,000 - 55,000; Full time

Job summary

A leading company in the asphalt industry is seeking an Administrative Assistant for their Contracts and Billing department. This 8-month contract role involves administrative accounting duties, ensuring accurate data entry and invoice processing. Candidates should have a post-secondary education in Business or Accounting and at least 2 years of relevant experience. The position offers opportunities for growth within a supportive work environment that prioritizes safety and employee well-being.

Benefits

Health and dental benefits

100% pension contribution match

Employee Family Assistance Program

Growth opportunities

Qualifications

• Minimum 2 years’ experience in an administrative role, preferably in Accounting.
• Background in Accounts Payable or Purchasing preferred.
• Good experience with ERP Systems.

Responsibilities

• Review bills and invoices for errors and discrepancies.
• Perform month-end duties and data entry into ERP software.
• Create and maintain vendor records.

Skills

Accounting administration

Data entry

Organization

Attention to detail

Customer support

Education

Post-secondary education in Business or Accounting

Tools

ERP Systems

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

Job Title: MCASPHALT | Administrative Assistant, Contracts and Billing

Status: 8 months’ contract (with possibility of extension)
Expected Start Date: As soon as possible
Location: Lakehouse Office: 1621 Simcoe St S, Oshawa, ON L1H 8S8
Reporting to: Supervisor, Contracts and Billing

About McAsphalt

McAsphalt is the industry leader in Canada specializing in asphalt products and services. Founded in 1970 by Leo McArthur and John Carrick, the company has since grown to over 500 employees spanning 26 terminals across Canada. McAsphalt offers a wide range of asphalt products, including emulsions, cutbacks, polymer-modified, performance-graded, and roofing, and specialized transportation of those products by rail, land and water. Additionally, McAsphalt provides comprehensive services and technology solutions, encompassing paving, testing, research and development, engineering, and consulting.

Position Summary

The Administrative Assistant, Contracts and Billing will be responsible for administrative accounting and clerical duties ensuring accurate data entry and processing of invoices and other logistics documentation.

Main Duties and Responsibilities

• Excellent accounting administration and organization of documentation as part of a team focused on service and customer support.
• Review bills and invoices for potential errors and/or discrepancies.
• Perform month-end duties.
• Data entry into ERP software.
• Verify for the correctness of drivers’ paperwork in the dispatch system to ensure information is correct for billing.
• Create and maintain vendor records using our corporate ERP and records filing system.
• Other Administrative duties as required.
• Must ensure a solid understanding of and comply with the principles of the company’s Code of Ethics.

Required Qualifications

• Post-secondary graduate, with a concentration in Business, Accounting or related program, from a recognized institution, or equivalent job-related experience is required.
• Minimum 2 years’ experience in as an administrator/coordinator or similar role, preferable within an Accounting Department.
• Background in Accounts Payable or Purchasing preferred.
• Good experience with ERP Systems (JD Edwards an asset).
• Fundamental understanding of mathematics and accounting.
• Knowledge of General Ledger, Job Costing, Accounts Payable and Purchasing.
• Excellent knowledge of computers and computer software, such as Microsoft Word, Excel, PowerPoint and Outlook.
• Good knowledge of office equipment, such as fax machine, computer, photocopier, or other related office equipment.

The MCA Advantage

SAFETY is not a priority, it's a VALUE at McAsphalt. Priorities can change by the minute; our values are set in stone! All of our employees are living the Goal Zero when it comes to safety. Not only do we provide you with the right PPE, we train you on all aspects of your job so you go home safe EVERYDAY! We have a full suite of health and dental BENEFITS and we match 100% of your contribution to your PENSION! We are present coast-to-coast in Canada and are part of the Colas Company family worldwide. We have exponential growth OPPORTUNITIES – just tell us where you want to go. We SUPPORT our employees and their families, in good and bad times, with our Employee Family Assistance Program. Accessible 24/7! Free and confidential – counselling for mental health, financial support, legal consultation, and more. We love to have FUN at work and work together to get the job done.

Please visit our website to learn more!
www.mcasphalt.com

At McAsphalt we work together to build a diverse, equitable, and inclusive culture that encourages, supports, and celebrates the voices of our employees.

How to Apply

Interested candidates are asked to apply immediately by responding directly to this job posting by sending a copy of your resume and cover letter for this position.

Reference # MCA-2236

Recruiter
Vidhu Rajkumar
[e-mail]

We thank all applicants for their interest, however, only those applicants selected for interviews will be contacted.

Application Deadline
June 13, 2025