Maternal Medical Administrative Assistant

Timmins Economic Development Corporation; Timmins; On-site; CAD 30,000 - 60,000; Full time

Job summary

A healthcare organization in Timmins is looking for a Maternal Medical Administrative Assistant to provide administrative support to the obstetrical department. The ideal candidate will have medical administration experience, strong organizational skills, and fluency in English and French. Responsibilities include scheduling appointments and collaborating with healthcare professionals. The role requires excellent computer skills and the ability to maintain confidentiality.

Benefits

Healthcare of Ontario Pension Plan

Qualifications

• Diploma or equivalent with obstetrical clerical experience.
• Recent experience in obstetrics medical administration.
• Ability to work in a busy environment.

Responsibilities

• Scheduling appointments for obstetrical clinics.
• Collaborating with obstetricians and family physicians.
• Documenting weekly and monthly statistics.

Skills

Medical Administrative experience

Knowledge of obstetrics

Scheduling experience

Computer skills

Interpersonal skills

Organizational skills

Fluency in English and French

Education

Medical Administrative Diploma or equivalent

Tools

Microsoft Office

Job description

Maternal Medical Administrative Assistant

POSITION SUMMARY : Reporting to the maternal child program Manager, this individual will support the Medical Administrative Duties of the Obstetrical Department as part of an innovative service delivery model with Cochrane Temiskaming Children’s Treatment Centre (CTCTC).

POSITION RESPONSIBILITIES :

1. Work closely with the Manager and Medical Chief of Obstetrics and a team of family physicians.
2. Responsible for scheduling appointments for various obstetrical clinics.
3. Collaborate closely with obstetricians, family physicians, and the Maternal Child Unit.
4. Maintain confidentiality when handling sensitive information of the Manager and Medical Chief.
5. Prepare schedules in collaboration with the manager, Medical Chief, and team of physicians.
6. As a Meditech Provider Dictionary super user, enter new providers and update existing entries according to Meditech standards.
7. Collaborate with team members and IS / IT to set up Meditech pneumonics for clinics.
8. Assist in setting up an outpatient clinic charting system for Meditech Expanse.
9. Collect, document, and produce weekly, monthly, quarterly, and yearly statistics and reports.
10. Follow hospital policies and standards regarding patient safety and Occupational Health & Safety.
11. Coordinate referrals, communication, and follow-up with families, community agencies, and specialists.
12. Work with academic medical programs to schedule and facilitate medical learner and resident placements.
13. Perform other duties as assigned to meet organizational goals.

POSITION REQUIREMENTS :

• Medical Administrative and/or Business Diploma or equivalent with obstetrical clerical experience; willing to complete an administrative course.
• Working knowledge and background in obstetrics.
• Recent experience supporting obstetrics medical administration.
• Scheduling experience is an asset.
• Experience with obstetrics flow and bookings is an asset.
• Excellent computer skills, especially in Microsoft Office programs including Outlook, Word, Access, Publisher, and Excel.
• Strong interpersonal and communication skills.
• Advanced organizational skills and ability to prioritize.
• Ability to work in a busy environment with concurrent demands and deadlines.
• Regular attendance and physical ability to perform role requirements.
• Ability to work sitting most of the day.
• Fluency in English and French; applications from those not meeting language requirements are encouraged for future consideration.
• Compliance with COVID-19 vaccination series as per Ontario Ministry of Health guidelines.

Compensation and Benefits

• Rate of Pay: To be determined based on experience and certification.
• Option to enroll in Healthcare of Ontario Pension Plan.

Interested applicants should submit their résumé to the Department of Human Resources, Timmins and District Hospital, 700 Ross Avenue East, Timmins, Ontario, P4N 8P2. Contact: Kayla Kampman, email: [e-mail], telephone: [phone], fax: [phone].

Timmins and District Hospital provides accommodations for applicants with disabilities during the recruitment process.

In the spirit of equity and inclusion, lived experience including intersectionality as a racialized individual, a woman, a member of 2SLGBTQIA+ communities, or a Person with a Disability will be a significant consideration in the selection process.

TADH is committed to fostering an inclusive, equitable, and accessible environment supporting diversity in our workforce to provide quality care where all feel valued, respected, and supported. We encourage Indigenous people, visible minorities, and persons with disabilities to apply and self-identify.

We thank all applicants for their interest; however, only those selected for an interview will be contacted.

EXEMPLARY CARE TO NORTHERNERS

WORKING TOGETHER WITH OUR PARTNERS TO IMPROVE THE HEALTH OF NORTHERNERS

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