Material Coordinator

Bird Construction Group; Regina; On-site; CAD 52,000 - 78,000; Full time

Job summary

Bird Construction Group is seeking a Materials Coordinator to plan, track, receive and document materials so they are available on time, well documented, and aligned with project schedules and quality requirements.

You will coordinate procurement and deliveries, maintain inventory records, review drawings and material take-offs, forecast needs, and support audits and turnover processes on site.

Qualifications

• Diploma, certificate, or post-secondary education in Supply Chain Management or related field preferred.
• Equivalent combination of education and experience will be considered.
• 3-5 years of experience in materials coordination, inventory, logistics or procurement.

Responsibilities

• Coordinate the procurement, delivery, and movement of construction materials to project sites.
• Review project schedules, drawings, and material take-offs to identify material requirements.
• Forecast material needs and establish delivery schedules with project teams.
• Maintain accurate inventory records for materials, tools, and consumables.
• Monitor stock levels and initiate replenishment requests as required.
• Inspect incoming materials for quality, quantity and damage.

Skills

Inventory management

ERP software

Excel

Reading drawings

Project coordination

Communication

Time management

Education

Diploma in Supply Chain Management

Certificate in Logistics

Post-secondary education in related field

Tools

MS Project / Project tracking tools

MS Excel

Inventory management system

Job description

Material Coordinator

Reporting to the Manager, Materials, the Materials Coordinator is responsible for coordinating the planning, tracking, receiving, documentation, and release of materials in support of construction. The role ensures materials are available when required, properly documented, and aligned with project schedules, quality requirements, and field execution needs, while maintaining accurate records to support audit and turnover requirements.

What You Will Be Working On

Material Planning & Coordination

• Coordinate the procurement, delivery, and movement of construction materials to project sites.
• Review project schedules, drawings, and material take-offs to identify material requirements.
• Work with project teams to forecast material needs and establish delivery schedules.
• Monitor material availability and proactively address potential shortages or delays.
• Coordinate the return, transfer, or disposal of excess materials.
• Maintain accurate inventory records for materials, tools, and consumables.
• Conduct regular inventory counts and reconcile discrepancies.
• Track material usage and provide inventory reports to project management.
• Ensure proper labeling, storage, and organization of materials on-site and in warehouses.
• Monitor stock levels and initiate replenishment requests as required.

Logistics & Delivery Management

• Schedule and coordinate material deliveries with suppliers, transportation providers, and site personnel.
• Verify deliveries against purchase orders, packing slips, and project requirements.
• Inspect incoming materials for quality, quantity, and damage.
• Resolve delivery issues, shortages, or discrepancies with suppliers and vendors.
• Ensure materials are delivered and stored in accordance with project schedules and site requirements.

Vendor & Stakeholder Coordination

• Liaise with suppliers, subcontractors, procurement teams, and project personnel.
• Support supplier performance reviews related to delivery reliability and material quality.
• Maintain strong working relationships with vendors to ensure timely and cost-effective service.
• Assist in obtaining quotations and sourcing alternative materials when required.

Documentation & Reporting

• Maintain accurate records of purchase orders, receiving reports, inventory transactions, and material transfers.
• Update material tracking systems and project databases.
• Generate reports on inventory levels, material consumption, delivery performance, and cost variances.
• Ensure all documentation complies with company policies and project requirements.

Safety & Compliance

• Ensure materials are stored, handled, and transported in compliance with safety regulations and company policies.
• Participate in site safety meetings and inspections.
• Identify and report material-related safety concerns.
• Support environmental and sustainability initiatives through waste reduction and material management practices.

Knowledge & Skills

• Strong understanding of construction materials, equipment, and supply chain processes.
• Experience with inventory management systems, ERP software, or project tracking tools.
• Proficiency in Microsoft Office Suite, particularly Excel.
• Ability to read construction drawings and material specifications.
• Strong organizational and time management skills.
• Excellent communication and stakeholder management abilities.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong problem-solving and analytical skills.

What We Are Looking For

• Diploma, certificate, or post-secondary education in Supply Chain Management, Logistics, Business Administration, Construction Management, or a related field is preferred.
• Equivalent combination of education and experience will be considered.
• 3-5 years of experience in materials coordination, inventory management, logistics, procurement, or construction operations.

For Those Who Seek to Redefine

The greatest achievements in history are borne from the greatness within people - where human potential meets vision, and passion fuels evolution. Unlocking this potential is the most important thing we do at Bird.

As a leader in Canadian construction for over 100 years, the impact of our team is etched deeply within the core of our legacy. Beyond Bird, this impact is felt in the fundamental aspects of our everyday lives. From the critical infrastructure we depend on, to the energy and resources that keep us moving - we are powering our communities and shaping Canada's skylines coast-to-coast-to-coast. Entrenched in the foundation of a culture built more than a century ago is an enduring quest to reimagine what is possible. Our impact is greater than ever, and we are looking for those who seek to redefine their story.

What We Believe In

We Put Safety First

A healthy and safe work environment is non-negotiable. We build a culture of operational and psychological safety through engagement, learning and leadership.

We Lead With Honesty

We speak and act with integrity, clarity and care