Material Coordinator

Thales Avionics, Inc. (AGS); Halifax; On-site; CAD 45,000 - 65,000; Full time

Job summary

Thales is seeking a Material Coordinator in Halifax, Canada, to manage the movement of spares and equipment. You will work with Supply Chain, Procurement, Engineering and Service Delivery to ensure timely logistics, quality, and delivery targets.

The role requires coordination with external suppliers and internal teams to maintain optimal stock levels and project support. Your responsibilities include shipping scheduling, documentation accuracy, inventory reconciliation, asset tracking,

Qualifications

• Experience coordinating shipping and distribution activities in a warehouse or logistics environment.
• Proficiency with ERP systems and inventory management practices.
• Familiarity with procurement, engineering interactions and service delivery processes.

Responsibilities

• Coordinate shipping requirements with couriers and freight forwarders and ensure accurate documentation.
• Manage stocktaking activities, cycle counts and inventory reconciliation.
• Track asset status, calibration needs and maintenance schedules to ensure serviceability.
• Process warehousing transactions and report on material movement and KPI data.
• Support repairs, overhauls and vendor-related activities across the supply chain.

Job description

Location: Halifax - Wilkinson, Canada

In fast changing markets, customers worldwide rely on Thales. Thales is a business where brilliant people from all over the world come together to share ideas and inspire each other. In aerospace, transportation, defence, security and space, our architects design innovative solutions that make our tomorrow's possible.

Halifax, N.S., (Wilkinson), (CAN.), Onsite

Position Summary

Thales has a vacancy for a Material Coordinator who will be integral in the success of daily operations relating to the movement and management of spares and equipment. Part of the warehouse team within Supply Chain, this position works closely with Procurement, Engineering and the Service Delivery team, in addition to other internal departments; while also liaising with external organizations including suppliers, service providers and the customer.

Regulatory Compliance Requirement

This position requires direct or indirect access to hardware, software or technical information controlled under the Canadian Export Control List and/or the US the Export Administration Regulations (EAR). All applicants must be eligible or able to obtain authorization for such access.

Key Areas of Responsibility

The Material Coordinator will be responsible for ensuring the effective and timely execution of logistic activities. This function shall strive to support an uninterrupted flow of goods and/or services required by the project while ensuring compliance with quality and delivery times.

• Shipping and Distribution

  • Schedule, action, and monitor shipping requirements with couriers and freight forwarders.
  • Ensure accuracy of documentation to include relevant notes and comments to support delivery.
  • Track freight, resolve frustrated cargo situations and identify areas of improvement in distribution.

• Inventory and Vendor Management

  • Schedule stocktaking activity including cycle counts and special inventories; track and record physical counting, recounting, and reconciliation of inventory discrepancies as a result of investigations.
  • Support & oversee material returns identifying routing requirements; process, track and report on status as required.
  • Track material availability and delivery dates, following up to expedite delivery and resolve issues.
  • Monitor vendor invoices for goods receipt reconciliation, take action to resolve discrepancies.
  • Monitor stocking levels and master data; initiate changes to support the Supply Chain organization.
  • Perform parts consumption analysis to identify required inventory and recommend adjustments.

• Asset Repair and Overhaul

  • Component repair and overhaul (R&O), monitor repair lines and schedule;
  • Track and report on status, expedite availability from repair to maintain stocking levels.
  • Processing SOWs, RFIs and RFQs to source and enable supporting repair facilities, including OEMs.

• Asset Calibration

  • Identify and track assets subject to calibration, update status in Thales ERP, customer ERP and service providers database.
  • Monitor status and initiate movement to/from calibration ensuring maximum availability of serviceable assets.
  • Calibration cycle reporting, identifying status and schedule.

• Asset Tracking

  • Track and update asset status in Thales ERP, customer ERP and additional database as required.
  • Monitor status and initiate material movements, ensuring traceability.
  • Coordinate preventative maintenance cycle for tools, equipment and inventory, ensuring serviceability of assets.

• Perform and support warehousing functions:

  • Plan, schedule and perform the issue of material from the warehouse.
  • Ensure accuracy of material transactions and demands to support repair and maintenance activity.
  • Perform transactions in Department of National Defence (DND) Defence Resource Management Information System (DRMIS) and Thales ERP system to update material movement and status.
• Prepare and generate reports; maintain registers and support KPIs in coordination with the Warehouse Manager.
• Liaise with internal and customer representatives in addition to external organizations while supporting a collaborative environment and maintaining effective results driven communication.
• Work proactively with the Warehouse & Supply Chain teams to enhance performance of the Function.
• Participate in and contribute to continuous improvement initiates, attend meetings.
• Become knowledgeable about company policies/procedures and continually monitor day-to-day activities for compliance.
• Support activities to ensure compliance with ISO series quality accreditation and Defense regulatory requirements.
• Maintain an ethical approach to tasks and relationships in accordance with relevant Thales policies.

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