Marketing & proposals coordinator

This role is with a Vancouver-based and internationally recognized architecture, interior design, and planning practice with a specialization in cultural and communal spaces such as theatre and performance arts facilities, university buildings and campuses, libraries, and community centers. Our innovation-oriented studio balances creative reverie with technical excellence and a sensitive placemaking approach that is guided by the people and natural settings we impact.

Our diversely talented team hails from 18 different countries and brings together a wealth of international expertise and passion for creating resilient, transformative, and beautiful spaces. We offer a dynamic and stimulating studio environment, inclusive workplace culture, and the ability to engage in projects that meaningfully influence people and communities.

About the Role

We are looking for an enthusiastic, conscientious, creative, and highly organized Marketing + Proposal Coordinator to support the companies communication efforts and contribute to key marketing initiatives to help realize our ambitions for the future. The Marketing + Proposal Coordinator will report to our Marketing Lead.

Your key responsibilities will include:

Proposals

• Actively research RFQs, RFPs, RFEOIs, and similar project opportunities
• Lead and support the preparation of high‐quality, compliant proposals within strict deadlines
• Act as key contact for proposals both internally and externally. Tasks will include circulating opportunities for consideration, facilitating Go/No-Go conversations, coordinating the involvement of Directors and other team members, communicating with procurement bodies, and consultant outreach and coordination
• Support the development of persuasive and strategic content for proposals
• Ensure that proposals are submitted on time and according to the submission instructions

Marketing

• Support the development of high calibre written and graphic materials for award submissions, publications, and business development initiatives
• Help manage the team marketing database of photographs, drawings, and brochures
• Ensure that internal project marketing resources are current
• Ensure that the company website is kept up to date and social media channels are active with compelling and strategic content
• Assist with planning and preparation of materials for networking and promotional events, conferences, and speaking engagements
• Develop and maintain relationships with marketing counterparts of clients and consultants
• Research and keep current with social, technical, environmental, and aesthetic orientations of the architecture industry and of client sectors

About You

• Experience developing proposals and award submissions for an architectural, interior design, or similar professional services firm
• Working proficiency in MS Office and InDesign (Photoshop experience an asset)
• Background or interest in architecture
• Expertise in social media content creation and management
• Excellent interpersonal communication and organizational skills
• Attention to detail and ability to prioritize demands
• Exceptional writing, editing, and communication skills
• Proven ability to work effectively under pressure to meet tight deadlines and quality requirements
• Proactive attitude, natural curiosity, and ambition
• Result‐driven, adaptable, and able to offer solutions
• Eligible to legally work in Canada

Compensation:

$65,000-80,000, 3 weeks of vacation and healthcare benefits