Marketing Projects and Production Officer- Limited Term

Ontario Tech University; Oshawa; On-site; CAD 60,000 - 80,000; Full time

Job summary

A Canadian university in Oshawa is seeking a Marketing Projects and Production Officer to plan and execute marketing initiatives aimed at transitioning professionals into the nuclear sector. The role involves developing strategies, managing projects, and collaborating with various stakeholders. Ideal candidates should have a bachelor's degree in marketing and experience in project management and digital marketing strategies.

Qualifications

• 1 to 3 years of experience in marketing or project management.
• Strong knowledge of digital marketing strategies.
• Experience in a post-secondary environment is an asset.

Responsibilities

• Develop and deliver marketing materials for a large grant-funded initiative.
• Manage multiple marketing projects and ensure timeline adherence.
• Work closely with internal and external stakeholders.

Skills

Project management

Communication

Digital marketing

Graphic design

Education

Bachelor's degree in Marketing or related field

Tools

Canva

Adobe products

Job description

Marketing Projects and Production Officer- Limited Term

Tracking Code:req1719

Faculty/Department:Office of the Deputy Provost

Number of Positions:1

Appointment Type:Limited Term

Hours of Work:35 hours per week

Salary Range:Level 8- Starting Salary, Step 1$78,038

Posting Date:August 15, 2025

Closing Date:August 22, 2025(7:00 pm EST)

Job Summary: The Marketing Projects and Production Officer is responsible for planning, coordinating, and executing all marketing and communications efforts for a large grant-funded initiative in the Continuous Learning Department, aimed at transitioning 200 mid-career professionals into the nuclear sector. This role includes developing marketing strategies and production solutions to attract prospective learners and employer partners through print, digital, and social media channels, while managing project timelines, vendor relations, and budgets. Additional marketing initiatives may also be undertaken at the department level, including coordination of updates to the CL website to support learner and employer engagement.

Responsibilities/accountabilities:

Marketing Strategy & Production

• Develop and deliver marketing materials targeting both learners and employers using strong knowledge of print and digital production. This includes oversight of web marketing tactics such as paid media, SEO, and conversion optimization
• Collaborate with the program team to create compelling campaign concepts and content across channels
• Identify and implement effective communication tools, including social media, email campaigns, print ads, and trade show materials
• Ensure brand alignment and consistency across all touchpoints
• Coordinate direct mail or outreach campaigns when applicable

Project Coordination

• Manage multiple marketing projects and campaigns with competing timelines
• Work with internal teams and external vendors to organize workflow and deliverables
• Maintain up-to-date marketing schedules and ensure campaign tracking and reporting
• Issue RFQs/RFPs, gather cost estimates, and obtain necessary approvals
• Archive campaign assets and maintain clear documentation

Stakeholder & Employer Engagement Support

• Work closely with internal partners, external stakeholders, and employer contacts to align marketing efforts with program objectives
• Act as a liaison between the marketing function and employer outreach activities
• Set and manage expectations with internal teams and employer partners throughout project phases

Vendor & Channel Management

• Research and coordinate with external vendors for production and media placements
• Maintain quality and brand standards in producing printed and digital materials
• Source and recommend platforms or advertising channels for employer and learner outreach
• Support implementation of paid search and paid social campaigns with internal or external teams, ensuring performance tracking

Budget & Reporting

• Manage marketing-related purchase requisitions and invoice processing
• Track marketing budget expenses and coordinate with program administration for financial oversight
• Support reporting on marketing performance metrics for grant compliance

Required Skills:

• Strong project management skills with the ability to supervise multiple stakeholders and deadlines
• Strong communication skills, with the ability to craft compelling messaging for diverse audiences
• Strong knowledge of digital marketing strategies, including SEO, paid media (paid search and social),content marketing, UX principles, and analytics. Familiarity with UX best practices and website content optimization is an asset
• Ability to create engaging, brand-focused and aligned content using Canva / Adobe products

Required Education:

• Three year Bachelor's degree or diploma in Marketing, Communications, Business, or a related field
• A combination of education and experience may be considered for this role

* Verification of Academic credentials may be required

Required Experience:

• 1 to 3 years of experience in marketing, project management, and branding, preferably in a postsecondary or corporate training environment
• Experience in post-secondary is an asset
• Experience managing multiple stakeholders and working with external agencies/vendors.
• Experience with Graphic Design Fundamentals

Knowledge:

• Familiarity with marketing automation tools, social media management platforms, and CRM systems
• Knowledge of Ontario Tech University’s marketing and branding guidelines is an asset

How to Apply:

Interested candidates should submit in electronic format a covering letter and their resume. Applications will be accepteduntil August 22, 2025or until a suitable candidate is found. We appreciate all applications received; however, only those candidates selected for an interview will be contacted.

This position falls within the bargaining unit represented by the Ontario Public Service Employees Union (OPSEU) and will be subject to the terms and conditions of the collective agreement between the university and the OPSEU. To the extent that policies are not included in the collective agreement, employment will also be governed by the university’s policies which may also be found on our websitehttps://ontariotechu.caand which may be amended from time-to-time.

Ontario Tech University is actively committed to equity, diversity, inclusion, indigenization and decolonization (EDIID), and welcomes applications from all qualified candidates, while especially encouraging applications from First Nations, Metis, Inuit peoples, Indigenous peoples of North America, racialized persons, persons with disabilities, and those who identify as women and/or 2SLGBTQ+.All qualified candidates are encouraged to apply; however, Canadian citizens, permanent residents, Indigenous Peoples in Canada, and those eligible to work in Canada, will be given priority.

Ontario Tech University respects people's different needs and therefore will take all reasonable steps to ensure accommodation for applicants where appropriate. The University is also committed to ensuring that confidentiality is maintained throughout all aspects of the recruitment cycle.

If you require accommodation, please contactJulie Day, Health and Disability Management Specialist.For more informationabout the universities policies for accommodating employees with disabilities please review the university’sAccessibility Policy

The university acknowledges the lands and people of the Mississaugas of Scugog Island First Nation which is covered under the Williams Treaties. We are situated on the Traditional Territory of theMississaugas, a branch of the greater Anishinaabeg Nation which includes Algonquin, Ojibway, Odawa and Pottawatomi.

Job Location:Oshawa, Ontario, Canada

Expected Start Date:8/25/2025

Expected End Date:6/30/2026