Marketing & Development Operations Coordinator

Children Believe Fund; Markham; Hybrid; CAD 42,000 - 55,000; Full time

Benefits offered by this job

Hybrid work arrangement

Flexible hours

Health and dental coverage

RRSP matching

Job summary

Children Believe is seeking a Marketing & Development (M&D) Coordinator to provide financial, administrative, operations, and project support across the M&D team. You will assist senior leaders and help ensure timely budgets, reporting, and CRM/process compliance.

The role involves coordinating meetings, travel, publication/design tasks, and onboarding new staff while maintaining confidential information. Hybrid work options are available.

Qualifications

• Completion of a post-secondary diploma.
• Minimum 2 years’ related work experience as an administrator/coordinator to management positions or equivalent related experience.
• Knowledge, experience and/or interest in creative, marketing, fundraising and communications processes is an asset.
• Strong organization and time management skills with attention to detail; ability to manage multiple assignments.
• Coordination of meeting preparations including organizing, equipment, setup, taking minutes and hosting external visitors.
• Exceptional skills in creative layout, design and formatting of presentations, using Canva and Adobe.
• Financial tracking of department-wide expenditures.
• Excellent interpersonal and business writing skills; ability to draft correspondence and reports.
• Experience managing confidential information and documents.
• Advanced MS Office skills; familiarity with intranet/SharePoint is an asset.

Responsibilities

• Process purchase orders and intern expenditures for the M&D team.
• Reconcile credit card statements and report on department expenses.
• Track SLT reports, Core Metrics, and KPI dashboards for M&D leadership.
• Lead M&D core processes: Intake, Project Code, Product Creation, Campaign and Activity.
• Provide SLT administrative support, meeting logistics, travel arrangements and minutes.
• Support CMDO calendar and confidential information handling.
• Lead team meetings and intranet site maintenance; support the M&D work plan.
• Assist in onboarding and integration of new M&D team members.
• Maintain filing systems and assist in budget preparation.
• Ensure compliance with policies and board resolutions.

Skills

Organization

Time management

Interpersonal skills

Communication

Meeting coordination

Presentation design

Budget tracking

MS Office

MS Project

SharePoint

SAGE

Concur

Canva

Adobe

Education

Post-secondary diploma

Tools

SAGE Intacct

Concur

MS Project

SharePoint

Canva

Adobe

Excel

Word

Outlook

Job description

Children Believe is seeking a Marketing & Development (M&D) Coordinator to provide financial, administrative, operations, and project support across the M&D team. You will assist senior leaders and help ensure timely budgets, reporting, and CRM/process compliance.

The role involves coordinating meetings, travel, publication/design tasks, and onboarding new staff while maintaining confidential information. Hybrid work options are available.