Marketing Coordinator - Operations (Job Req #2025-279)

Ross Video; Ottawa; On-site; CAD 50,000 - 70,000; Full time

Job summary

A leading company in broadcast technology is seeking a Marketing Coordinator – Operations to enable the marketing team's success through effective administrative support. The role involves budget management, project coordination, and logistics planning in a dynamic environment, offering a competitive salary and a supportive team culture.

Benefits

Flexible hours

Generous paid time off

Fitness/wellness allowance

Employee share ownership program

Development support

Social activities and events

Qualifications

• 2+ years of experience in an Operations, Administrative, or Coordinator role.
• Strong organizational and project management skills.
• Excellent written and verbal communication skills.

Responsibilities

• Manage budget tracking and expense processing.
• Support logistics for events and campaign launches.
• Maintain documentation of team processes and best practices.

Skills

Organizational skills

Project management

Communication

Problem-solving

Tools

Excel

Google Sheets

Asana

Trello

Monday.com

Paramount

InforLN

Job description

Why Work at Ross Video? We have a great group of people working together to create and deliver cutting edge products that look amazing and are easy to use. We go all out so that our customers can have the best possible experience and achieve quality results. With a product focus, continual learning, results driven processes, and creative thinking, we constantly strive to improve our solutions and to deliver results. If you've ever watched live television, news, sports, or entertainment, you've seen our products in use. All of the major Hollywood award shows, most professional sports teams, and many of the largest broadcasters in the world use Ross Video technology. Get behind the scenes and learn about what it takes to make live events possible. If that resonates, and you’re someone with integrity, commitment, and a strong drive to deliver great products, we’d love to hear from you.

Job overview:

We are seeking a well-organized and detail-orientedMarketing Coordinator – Operations to join our Marketing team. This role plays a critical part in ensuring the smooth execution of day-to-day marketing operations through effective administrative and logistical support. As an Operations Coordinator, you will manage essential back-office functions such as budget tracking, expense processing, agenda coordination, and logistics planning. This is role is focused on enabling the team’s success through excellent operational support.

Who you report to: VP, Marketing

What we offer:

Ross offers competitive salaries, comprehensive health plans, and several perks to help you perform at your best.

Some of these perks include flexible hours, generous paid time off, fitness/wellness allowance, an employee share ownership program, development support, and a ton of fun social activities and events!

Best of all, you will be part of the Ross Video family, and we've got an energizing environment here.

What the job is all about:

• Work closely with the Finance team to track and maintain marketing team budgets and purchase orders.
• Process invoices and team expenses in coordination with the Finance and Procurement teams.
• Reconcile monthly marketing spend against the budget and flag discrepancies.
• Assist in Project Coordination for internal projects, including coordinating agendas, and tracking timelines.
• Support logistics for events, offsites, vendor meetings, and campaign launches.
• Manage and provide internal systems support.
• Maintain centralized calendars and ensure alignment on key deliverables and timelines.
• Serve as the go-to person for general team coordination and office tools support.
• Identify and implement ways to streamline team operations and communications.
• Maintain documentation of team processes and best practices.

Who you are:

• 2+ years of experience in an Operations, Administrative, or Coordinator role; marketing team experience is a plus.
• Strong organizational and project management skills.
• Proficient with tools such as Excel/Google Sheets, Paramount or InforLN (or other expense and ERP systems), and project management platforms (e.g., Asana, Trello, Monday.com).
• Excellent written and verbal communication skills.
• Ability to multitask and prioritize in a fast-paced environment.
• Detail-oriented and proactive with a problem-solving mindset.
• Comfortable working cross-functionally with teams such as Finance and IT.

Bonus points if you have the following:

• Familiarity with marketing operations or working in a product-based company.
• Experience coordinating events or supporting logistics for marketing campaign rollouts.

Other requirements:

• Occasional domestic and international travel (up to 10%) may be required as assistance at tradeshows and other events is needed, therefore a valid passport is required.

Equity, Diversity & Inclusion
At Ross, we embrace diversity, and we want you to bring your authentic self to work.We are committed to building a team that includes a variety of backgrounds, perspectives, and skills. Inclusivity drives innovation and creativity, and that’s something we’re passionate about at Ross! We believe everyone should be able to enjoy a rewarding career at Ross, regardless of race, colour, religion, sexual orientation, gender, gender identity or expression, marital status, age, veteran status, physical or mental disability. If a disability means that you need any additional support during the recruitment process, please contact Talent Acquisition and we will make all reasonable efforts to accommodate your request.