Marketing Coordinator

Perkins&Will; Toronto; On-site; CAD 50,000 - 70,000; Full time

Job summary

A leading design and architecture firm seeks a Marketing Coordinator in Toronto. The candidate will manage RFP responses, liaise with sector leads, and create compelling marketing materials, ensuring alignment with brand standards. A competitive benefits package is offered, emphasizing professional development and a collaborative work environment.

Benefits

Fitness and transit reimbursement

Health and dental benefits

Group RRSP

RRSP Matching

Paid parental leave

Qualifications

• 3+ years of experience in a similar role preferred.
• Advanced knowledge of Adobe Creative Cloud and MS Office Suite required.
• Ability to self-manage project assignments with minimal oversight.

Responsibilities

• Coordinate and prepare strategic responses to RFPs, RFQs, and RFIs.
• Draft, edit, organize, and proofread various marketing materials.
• Support business development efforts for Toronto and Ottawa studios.

Skills

Excellent communication

Writing skills

Editing skills

Storytelling

Attention to detail

Organization

Time management

Graphic abilities

Education

Professional Degree or Diploma in Marketing, Communications, Graphics, Architecture or similar

Tools

Adobe Creative Cloud

MS Office Suite

Job description

Roles and Responsibilities

• Coordinate and prepare strategic, comprehensive, and creative responses to RFPs, RFQs, and RFIs. Responsibilities include leading coordination meetings, developing deliverable schedules, managing document layout and design, drafting content, editing and compiling input from team members and consultants, as well as overseeing graphics, data entry, production, and final delivery.
• Liaise with Sector Leads, internal team members, and sub-consultants throughout the proposal development process to ensure alignment and quality.
• Lead or support interview preparation and strategy, including the coordination and production of graphic presentations, qualifications packages, and custom marketing collateral for prospective clients.
• Coordinate client debriefs following proposal submissions or interviews.
• Proactively monitor procurement websites and other sources for new business opportunities, and follow up on leads in collaboration with Sector Leaders.
• Maintain and update internal marketing systems, including the Pipeline database and Client Relationship Management (CRM) tools.
• Draft, edit, organize, and proofread a variety of marketing materials including proposal content, project sheets, team resumes, award submissions, brochures, media pieces, and interview materials—ensuring all content is strategic, compelling, client-focused, and aligned with Perkins&Will’s brand standards
• Support business development efforts for both our Toronto and Ottawa studios as required.
• Assist in the development and production of marketing and public relations materials such as advertisements, event collateral, trade show displays, and award submissions.
• Conduct research on prospective clients, industry trends, and emerging market opportunities.
• Support content creation and coordination for studio social media channels and other communication platforms.
• Coordinate and contribute to additional marketing initiatives including project photography, business development events, speaking engagements, and public relations activities.

Key Skills and Requirements

• Professional Degree or Diploma in Marketing, Communications, Graphics, Architecture or similar
• Familiarity with the Ontario A/E/C industry including relevant trade organizations, publications, conference and events
• 3+ years of experience in a similar role preferred
• Advanced graphic abilities, coupled with advanced knowledge of: Adobe Creative Cloud (InDesign, Illustrator, Photoshop), and the MS Office Suite (including PowerPoint)
• Excellent communication, writing, editing, and storytelling skills
• Rigorous attention to detail with strong organization, multi-tasking, and time management skills
• Ability to self-manage project assignments from start to finish with minimal oversight
• A strong collaborative and professional work ethic

Reporting Structure

This role will report to the Marketing Manager

Our Studios

We are steps away from many amenities and also easily accessible by bike, public transportation and car. The studio is open concept and represents our collaborative approach to our work.

Our package

• A very competitive benefit package that includes paying for association dues and professional development
• Fitness and transit reimbursement
• Health and dental benefits
• Group RRSP
• RRSP Matching
• Paid parental leave

Qualified and interested candidates should submit a resume and cover letter.

Perkins&Will has established and adopted an Equal Employment Opportunity Employment policy (“EEO”), which is part of the Company’s Human Resources Policy. The purpose of this EEO policy is to ensure that all employment decisions are made on a non-discriminatory basis, and without regard to sex, race, color, age, national origin, religion, disability, genetic information, marital status, sexual orientation, gender identity or expression, gender reassignment, citizenship, pregnancy or maternity, veteran status, or any other status protected by applicable national, federal, provincial, or local law. In some cases, local laws and regulations may provide greater protections than those outlined here and employees will be covered by the laws of their local jurisdiction.