Marketing & Communications Administrator

WSP; Montreal (administrative region); Hybrid; CAD 57,200 - 75,900; Full time

Benefits offered by this job

Flexible work

Professional growth opportunities

Work-life balance

Job summary

WSP in Montreal, QC, is seeking a Marketing & Communications Administrator to support senior leadership across global marketing and communications functions. This pivotal role blends executive administrative support with marketing coordination, ensuring operational excellence and effective communication. The ideal candidate will have significant experience assisting senior leaders, possess exceptional organizational skills, and be fluent in both English and French. The position offers competitive compensation and opportunities for professional growth.

Qualifications

• 3–5 years of experience in an administrative, coordinator, personal assistant, or marketing/communications support role, ideally within a global or matrixed organization.
• Demonstrated experience supporting senior leaders with a high level of professionalism and discretion.
• Exceptional organizational skills to manage multiple priorities simultaneously.

Responsibilities

• Provide proactive, confidential administrative support to three Vice Presidents.
• Prepare, format, and manage presentations, briefing notes, and action logs.
• Coordinate the planning, execution, and follow-up of marketing and communications initiatives.

Skills

Administrative support

Marketing coordination

Communication skills

Organizational skills

Proficiency in Microsoft 365

Fluency in English

Fluency in French

Education

3–5 years of experience in marketing or administrative support

Tools

Microsoft Outlook

Microsoft PowerPoint

Microsoft Word

Microsoft Excel

Microsoft Teams

Job description

Marketing & Communications Administrator

Montreal, QC, Canada

Job Description

What if you could redefine what's possible? With us, you can.

With us, you can. You want Purpose. Growth. Opportunity. People who get it.
We are the home of ambitious, passionate, and innovative world shapers.
With an unmatched breadth and depth of engineering, advisory and science‑based expertise, our global minds unite to power local solutions.
We are pathfinders and impact makers.
We are Visioneers.
We are WSP

The Opportunity

Build the Future with Us

As a Marketing & Communications Administrator, you will play a pivotal role supporting senior leadership across our Global Marketing, Communications, and MarTech Enablement functions. This role is central to enabling leadership effectiveness by ensuring operational excellence, strong coordination, and clear communication across complex, fast‑paced global portfolios.

Blending executive administrative support with marketing and communications coordination, this position offers the opportunity to work at the heart of global strategy, innovation, and growth — while helping shape how we communicate, collaborate, and deliver impact worldwide.

Your Impact

• Provide proactive, confidential administrative support to three Vice Presidents, including calendar management, meeting coordination, travel arrangements, and expense processing.
• Prepare, format, and manage presentations, briefing notes, agendas, action logs, and leadership communications.
• Track priorities, deadlines, and follow‑ups across multiple portfolios, ensuring timely execution and escalation where required.
• Act as a central point of coordination between senior leaders, their teams, leadership peers, and key global stakeholders.
• Support administrative financial tasks, including creating and managing purchase orders (POs) and coordinating follow‑ups with Finance and Procurement teams.
• Coordinate the planning, execution, and follow‑up of marketing, communications, and MarTech initiatives, meetings, and forums.
• Support internal communications by assisting with the production, review, and distribution of updates and announcements, while maintaining documentation, trackers, and repositories for key initiatives and governance materials.
• Support event logistics for leadership meetings, town halls, workshops, and key global marketing or communications moments, while contributing to continuous improvement and onboarding activities across the portfolios.

The Skills That Set You Apart

• 3–5 years of experience in an administrative, coordinator, personal assistant, or marketing/communications support role, ideally within a global or matrixed organization.
• Demonstrated experience supporting senior leaders, with a high level of professionalism, discretion, and comfort handling confidential information.
• Exceptional organizational skills with the ability to manage multiple priorities, stakeholders, and competing deadlines simultaneously.
• Strong written and verbal communication skills, with the ability to support leadership communications and cross‑functional collaboration.
• Advanced proficiency in Microsoft 365, including Outlook, PowerPoint, Word, Excel, and Teams.
• A proactive, solutions‑focused mindset with the ability to operate effectively in ambiguity and fast‑paced environments.
• Fluency in English is required; fluency in French is strongly preferred given the Montréal location.

Why Choose WSP?

Why Choose WSP? We exist to shape communities to advance humanity. The brightest engineers, advisors and scientists from across the globe call WSP home.
• Proudly Canadian – we are a Top 100 Employer in Canada for 2026.
• A global community of brilliant minds – your next idea, mentor, or opportunity is always within reach.
• Limitless opportunities start here. Whether it’s across the country or around the globe, we help you tailor your role to match your ambition — because your growth drives ours.
• Flexible work, real balance – we recognize the importance of balance in our lives and encourage you to prioritize the balance in yours.
#WeAreWSP

Compensation

Compensation:
AB, BC, NT, NU, SK & YT: $63,300 – $83,800
MB & ON: $57,700 – $79,500
NB, NL, NS, PE & QC: $57,200 – $75,900

Disclosure:
The final salary awarded for this role may vary from the above range based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, and business or organizational needs. The wage range provided in this job posting may be subject to change for business purposes.

Ready to Shape the Future?

Join WSP and be part of a global team where your work supports leaders, strengthens collaboration, and helps shape the future of communities around the world.
#LI-Hybrid

Job Info

• Job Identification 85394
• Posting Date 05/13/2026, 08:05 PM

About Us

At WSP, we exist to shape communities to advance humanity.
It’s why we bring people together who are wired to solve complex challenges - engineers, scientists, advisors, and technical experts who are driven by a common passion - to redefine what’s possible and shape what comes next. We are Visioneers.
As one of the world’s leading professional services firms, we partner with clients across transportation, infrastructure, environment, buildings, energy, water, mining and metals. We pair deep local knowledge with global insights to pioneer solutions designed to leave a lasting, positive impact.
At WSP, you’ll join a community of brilliant minds that push boundaries every day - applying deep expertise and fuelling innovation to help create a more connected and resilient future. Here, your ideas are valued, your growth is supported, and you are encouraged to bring your authentic self to work. We empower our people to collaborate across disciplines, challenge the status quo, and shape a career with purpose.
Join us.

Health and Safety is a core paramount value of WSP. Given the importance of keeping one another safe it is expected that you comply with our Health, Safety & Environment (HSE) policy at all times as well as client HSE policies when working at client locations. Full details here .
Some safety-sensitive positions involve fieldwork and may include working in a variety of environmental conditions, such as remote or isolated areas, working alone, and in inclement weather (within safe and reasonable limits).
WSP welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.
WSP is committed to the principles of employment equity. Only the candidates selected will be contacted.
WSP does not accept unsolicited resumes from agencies. Full details here .