Marketing and Communications Assistant

Newcomer-Women; Toronto; On-site; CAD 28,000 - 36,000; Part time

Job summary

Newcomer Women’s Services Toronto is seeking a Marketing and Communications Assistant for part-time, in-person work at our North York location. The role supports graphic design, digital communications, social media and administrative tasks to promote NEW’s programs, services and events.

Working with the Communications and Social Media Specialist, you will create flyers, social graphics, newsletters and website content, uphold branding, assist with content calendars and help coordinate

Qualifications

• Formal training in graphic design or communications.
• Experience creating professional digital/print materials.
• Portfolio may be requested.

Responsibilities

• Design and produce flyers, posters, program materials and social media graphics.
• Assist with social media content and content calendar updates.
• Support website content updates and newsletters.
• Coordinate branding and templates for communications materials.

Skills

Graphic design

Social media

Digital communications

Marketing

Communications

Education

College diploma in graphic design or related field

Tools

Adobe Creative Suite

Illustrator

InDesign

Photoshop

Canva

Job description

Marketing and Communications Part Time Toronto, ON $23 CAD per hour

Position Title:

Marketing andCommunicationsAssistant

Report to:

Program Manager or Designate.

Locations:

245 Fairview Mall Drive, Unit 201, North York, ON, and with the possibility of working at any of our other locations.

Vacancy:New

Vacancy number:

MarComm-0006

Number of opening:

1

Hourly Rate:

$23

Hours:

Part-time,Inperson,up to 21 hours per week(3 daysperweek),This position also requires working outsideofregular operational hours including evenings and weekends.

Classification:

Temporary – Part time untilMarch 31st2027

Application Deadline:

August 31, 2026, 11:59 PM EST

Position Summary:

The MarComAssistant provides graphic design, digital communications, socialmediaand administrative support for NEW’s marketing and communications activities.

Working closely with the Communications and Social Media Specialist and other program teams, the Assistant helps create and prepare visual and digital materials that promote NEW’s programs, services,eventsand organizational activities.

The position is primarily responsible for the production and execution of communications and design materials based onestablishedorganizational branding, communicationsplansand direction. This includes creating flyers, social media graphics, presentations, program materials, digitalcontentand other promotional resources;assistingwith social media and website updates; and supporting communications for events and campaigns.

Key Responsibilities

Graphic Design & Creative Support

• Design and produce flyers, posters, brochures, program materials, invitations, social media graphics,signageand other promotional materials.
• Create visual materials forNEW programs, workshops, events, campaigns and community activities using established brand guidelines and templates.
• Assistwith the design and formatting of reports, presentations, newsletters, informationpackagesand other organizational materials.
• Create and adapt graphics for different digital and print formats.
• Resize,editand prepare images and graphics for websites, social media,newslettersand other platforms.
• Support the development and maintenance of branded templates for commonly used communications materials.
• Make revisions toexisting designs based on feedback from the Communications Specialist,Manageror program staff.
• Coordinate basic preparation of files for printing and digital distribution.
• Help ensure that communications and promotional materials are visually consistent with NEW’s established brand.

Social Media & Digital Communications

• Assistwith preparing and posting approved content to NEW’s social media platforms.
• Create social media graphics, posts, reels,storiesand other basic digital content.
• Assistwithmaintainingthe organizational social media content calendar.
• Schedule approved social media posts using designated platforms and tools.
• Support the creation and editing of basic photo and video content for social media.
• Monitor social media platforms andidentifyinquiries, comments or messages requiring staff follow-up.
• Assistwith collecting basic social media engagement information and statistics.
• Maintain organized files of social media graphics, photographs,videosand other digital assets.

Website & Email Communications

• Assistwith routine website updates, including program information, events, images,bannersand other approved content.
• Upload and format approved website content.
• Assistwith preparing and formatting organizational newsletters and email communications.
• Create graphics and visual content for newsletters, emailcampaignsand website pages.
• Support maintenance of program and event calendars on the website and other digital platforms.
• Check website pages and digital communications for outdated information, broken links or formatting issues and flag them for correction.

Program & Organizational Communications Support

• Work with program staff to prepare approved promotional materials for programs,workshopsand services.
• Assistin creating program calendars, eventpromotionsand client-facing information materials.
• Support the preparation and formatting of PowerPoint presentations, program reports, annualreportsand other organizational materials.
• Assistwith collecting photographs, testimonials, programhighlightsand other content from programs for communications purposes.
• Organize andmaintaindigital communication files, photographs, graphics,templatesand other marketing assets.
• Ensureappropriate approvalsare received before materials are published or distributed.

Events & Campaign Support

• Prepare graphics, signage, digital displays, presentationslidesand promotional materials for events.
• Assistwith communications and promotional activities related to workshops, community events, fundraisingcampaignsand organizational initiatives.
• Support photography and basic video recording at events asrequired.
• Assistwith event-related social media content before, during and after events.
• Support the preparation of event registration and promotional materials.
• Assistwith communications-related event set-up and other activities asrequired.

Administrative & Production Support

• Maintain organized electronic files of communications and graphic-design materials.
• Assistwith coordinating print orders and promotional materials.
• Maintain basic inventories of communications and promotional materials.
• Track requests for graphic design and communications support andassistwith completing assigned requests within established timelines.
• Proofread materials for basic spelling, formatting and consistency before review and approval.
• Provide general administrative support for marketing and communications activities.
• Perform other related duties as assigned.

MinimumRequirements

• College diploma, certificate or relevant training ingraphic design, digital media, marketing, communications or a related field, or an equivalent combination of education and relevant experience.
• Approximatelyone year of relevant experiencein graphic design, digital communications, marketing, socialmediaor a related area is preferred.
• Demonstrated ability to create professional and visually appealing digital and print materials.
• A portfolio or examples of graphic design or digital communications work may be requested.
• Working knowledge ofCanvaisrequired.
• Experience with Adobe Creative Suite applications such asIllustrator, InDesign and Photoshopis an asset.
• Experience with social media platforms including Instagram, Facebook,LinkedInand other digital platforms.
• Experience with website content management systems, Mailchimp or social media scheduling tools is an asset.
• Basic photography and video editing skills are an asset.
• Strong attention to detail and visual presentation.
• Good written and verbal communication skills.
• Ability to follow established branding and communications guidelines.
• Strong organizational and time-management skills with the ability to manage multiple assignments and deadlines.
• Ability to receive feedback and make design or content revisions asrequired.
• Ability to work collaboratively with staff across different programs and departments.
• Understanding of newcomer-serving, nonprofit or community organizations is an asset.

Working Conditions

This position may require travel to other NEW locations and community events.

The position may occasionally require work outside regular operating hours, including evenings or weekends, to support organizational events and communications activities.

Newcomer Women’s Services Toronto is an equal opportunity employer and encourages applications from women, newcomers, and underrepresented groups.

Accommodation is available on request for candidates taking part in all aspects of the selection process. If you require accommodation, please let us know in advance and we will work with you to meet your needs.

Disclaimer - ArtificialIntelligence(AI) tools will not be used in the screening,evaluationorselectionof candidates. All applications are reviewed and assessed by our hiring team.