Manager, Supply Chain Management (RFT 1.0 FTE)

Position Information

Posting Number: ROM25-142E

Title: Manager, Supply Chain Management (RFT 1.0 FTE)

Position Status: Regular Full-time

FTE: 1

Job Schedule: Days

Department: Supply Chain Management

Union: Non-union

Site: Royal Ottawa Mental Health Centre

Number of Vacancies: 1

About The Royal

As one of Canada’s foremost mental health care and academic health science centres, The Royal has a clear purpose: to get more people living with mental illness into recovery faster. This is at the core of everything we do and it is driven by the passion, focus and dedication of our employees. Every day, the work that we do transforms the lives of people with mental illness through specialized mental healthcare, advocacy, research and education.

The Manager Supply Chain is responsible for overseeing the procurement and contracting functions for the hospital, ensuring compliance with Ontario government procurement regulations, including the Broader Public Sector (BPS) Procurement Directive, Canada Free Trade Agreement (CFTA), Canadian-European Comprehensive Economic Trade Agreement (CETA), Building Ontario Businesses Initiative (BOBI) and Modern Slavery Bill S-211.

Provide tactical and strategic procurement of commodities, supplies, equipment, including biomedical equipment, and services to be used by ROH, and coordinate efforts with various departments to maintain appropriate inventory levels and mitigate corporate risk and balancing demand with broader organizational need.

Duties

• Strategic procurement and contract management
• Maintain procurement templates and documentation in accordance with legislation
• Assist in development of RFP stakeholders' requirements and specifications as required
• Contract Management, Negotiation and Governance on all services and equipment
• Establish and manage the acquisition strategy, including the Request for Information (RFI), Request for Quotation (RFQ), Request for Proposal (RFP), Request for Tender (RFT), and contract negotiation processes.
• Strategic sourcing for all clinical and non-clinical goods, services and equipment
• Assurance of sourcing compliance
• Capital equipment management
• Logistics / site operations management
• Accountable for the effective delivery of quality improvement initiatives within position portfolio
• Promote product standardization through identification of contracting opportunities and/or participation in group purchasing.
• Investigate and respond to product recalls, product alerts, and end-user product complaints.
• Ensure Supplier meetings and management of awarded business agreements are undertaken as per policy;
• Identify opportunities for non-contract spend reviews;
• Able to address expiring contracts, Slow moves/No moves and Single item Vendors in the warehouse;
• Develop vendor management processes (e.g. contract compliance and vendor performance measures)
• Regulatory Compliance and Policy Development
• Administrate BPS, BOBIA and Bill S-211 regulatory requirements, prepare pertinent information including providing reports and annual submissions
• Support, educate, and provide guidance to SS Team on Trade Agreements to ensure procurement compliance and its associated procurement reporting to government agencies
• Accountable for the quality of delivery and HR policy adherence of a large staffing contingent
• Prepare meeting agendas, minutes, presentations, communications, and training materials as required
• Support financial goals and objectives and provide exceptional customer support.
• Collaborating with finance teams to ensure compliance with budgetary guidelines and Broader Sector Public Procurement Directives.
• Assisting in financial analysis and forecasting related to procurement operations.
• Addressing customer inquiries and concerns promptly and professionally.
• Work in a manner that complies with staff and patient/client safety practices, policies and procedures of The Royal.
• Ensure a work environment that is conducive to the Royal’s Anti-Racism, Harassment, Discrimination-Free Workplace and work safety policies and practices.
• Demonstrate commitment to health equity, values diversity and contributes to an inclusive working environment.

Qualifications

• 3-year Undergraduate Degree in Business, Health Administration, Supply Chain or related field required.
• 5 years’ experience in project management for the implementation of continuous improvement initiatives and systems
• 5 years of public sector procurement, contract management, and strategic sourcing
• 3 years of Preferred experience leading procurement teams in healthcare setting
• Knowledge of a Warehouse Management System
• Proficiency in ERP and Procurement systems
• Excellent negotiation, contract management and vendor relations skills
• Strong analytical and problem solving ability
• Strong knowledge of government procurement policies, contract law, and public sector compliance standards.
• Advanced skill level required for MS Word, Power Point, and Outlook
• SCMP (Supply Chain Management Professional) or OPBA (Ontario Public Buyers Association) or Professional Certification in Supply Chain logistics (P.log) or equivalent procurement certification.
• English level A- is mandatory in oral expression, oral comprehension, reading and writing. Bilingual (French/English) is considered an asset.

Salary Range: 53.32 to 63.66 per hour

Additional Information

• All applicants must provide a recent resume that clearly indicate that they meet the required qualifications.
• Please apply by clicking on the Apply button below.
• The Royal sincerely thanks all applicants for their interest in a career with us; however, only those applicants selected for an interview will be contacted.
• All new hires will be required to obtain a clear and valid Criminal Record or Vulnerable Sector Records Check as a pre-condition of employment.
• The Royal is an equal opportunity employer. Upon request, accommodations due to a disability are available throughout the recruitment process.