Manager of Finance and Administration

Nanaimo Family Life Association; Nanaimo; On-site; CAD 70,000 - 90,000; Full time

Job summary

Nanaimo Family Life Association is seeking a Manager of Finance and Administration to ensure financial health and operational efficiency. This role involves budgeting, financial reporting, and compliance within a non-profit environment. The ideal candidate will possess strong financial expertise and management skills, contributing to the organization's mission since 1967.

Qualifications

• At least 5 years of experience in bookkeeping, finance, and administration, preferably in the non-profit sector.
• Demonstrated experience managing multiple program budgets over 3 million.
• Strong knowledge of GAAP and best practices.

Responsibilities

• Lead the development of annual budgets and monitor expenditures.
• Prepare monthly financial statements and present reports to the Executive Director.
• Oversee year-end financial closing procedures and audits.

Skills

Organizational skills

Time-management

Communication

Interpersonal skills

Integrity

Attention to detail

Education

Post-secondary degree in Accounting, Finance, or Business Administration

Tools

Sage50

Microsoft Office Suite

Job description

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Company Description

Nanaimo Family Life Association is a non-profit organization with a proud history of providing services that have touched individuals and families throughout all stages of life and across all backgrounds. Since 1967 we have been supporting resilience in all aspects of individual and community life.

Role Description

Reporting directly to the Executive Director, the Manager of Finance and Administration at NFLA plays a key leadership role in ensuring the financial health, compliance, and operational efficiency of the organization. This position is responsible for overseeing budgeting, financial reporting, payroll, amongst other activities. The ideal candidate will be a strategic thinker, with strong financial expertise, effective management skills, and a passion for non-profit work.

Key Responsibilities

• Budget Development & Monitoring : Lead the development of annual budgets in collaboration with program managers and the Executive Director. Continuously monitor and track expenditures, ensuring alignment with approved budgets and organizational goals.
• Financial Reporting : Prepare monthly financial statements, including income statements, and balance sheets. Provide detailed variance analysis, and present reports to the Executive Director and Board of Directors for decision-making.
• Year-End Close & Audit Preparation : Oversee year-end financial closing procedures and work closely with the external auditor to ensure the timely and accurate completion of annual audits.
• Accounting Systems & Records : Maintain accurate and up-to-date financial records, including accounts payable, accounts receivable, and payroll. Manage accounting software (Sage50) and ensure data integrity and compliance with Generally Accepted Accounting Principles (GAAP).

Qualifications

• Education : A post-secondary degree in Accounting, Finance, Business Administration, or a related field.
• Experience : At least 5 years of progressively responsible experience in bookkeeping, finance and administration, preferably in the non-profit sector.
• Budgeting : Demonstrated experience with managing multiple program budget from various funders over 3 million

Strong organizational and time-management skills with a demonstrated ability to manage multiple priorities and deadlines.

• Excellent verbal and written communication skills, with the ability to present financial information in an accessible manner.
• Strong interpersonal skills and ability to work collaboratively with a diverse group of staff, funders, and community members.
• A high level of integrity, attention to detail, and a strong commitment to confidentiality.
• Strong knowledge of Generally Accepted Accounting Principles (GAAP) and best practices.
• Grants & Funding Compliance : Manage financial aspects of grants and restricted funding, ensuring that funds are allocated correctly and comply with donor requirements. Prepare and submit financial reports for funders as required.
• Cash Flow Management : Monitor cash flow to ensure the organization maintains adequate liquidity. Identify any cash flow issues and work with the ED to develop strategies to resolve them.
• Payroll & Benefits Administration : Process bi-weekly payroll and ensure compliance with relevant tax regulations and employee benefits programs.

Strategic & Leadership Support

• Financial Decision-Making Support : Collaborate with senior leadership to provide financial insights and analysis that inform decision-making related to program expansion, service delivery, fundraising, and more.
• Risk Management & Insurance : Manage the organization’s risk profile, including insurance policies and risk mitigation strategies. Stay informed of any regulatory changes that could affect operations or finances.
• Donor Relations & Fundraising Support : Assist in the preparation of donor reports by providing necessary financial data.
• Familiarity with government funding structures and reporting (municipal, provincial, and federal grants).
• Proven ability to prepare and manage complex budgets, financial reports, and audits.
• Proficiency with accounting software (Sage50) and Microsoft Office Suite

Seniority level

Seniority level

Mid-Senior level

Employment type

Employment type

Full-time

Job function

Job function

Finance and Sales

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Manager Of Finance • Nanaimo, Regional District of Nanaimo, Canada