Manager, Leadership Team Operations

North Island College; British Columbia; On-site; CAD 60,000 - 100,000; Full time

Job summary

An established industry player is seeking a Manager for Leadership Team Operations to oversee the executive office's efficiency. This pivotal role involves advising the Leadership Team, managing support staff, and ensuring compliance with college policies. The ideal candidate will demonstrate strong leadership, effective communication, and a commitment to teamwork and inclusion. Responsibilities include managing operations, coordinating projects, and handling budget processes. Join a dynamic environment where your contributions will shape the future of the college and foster a collaborative culture.

Qualifications

• 5+ years of administrative management experience, preferably in post-secondary education.
• Bachelor’s degree or equivalent in a relevant discipline.

Responsibilities

• Managing the day-to-day operations of the Leadership Support Team.
• Coordinating committees, activities, and policies.
• Handling personnel issues and labour relations.

Skills

Leadership Skills

Communication Skills

Research Skills

Report Writing

Confidentiality

Education

Bachelor’s Degree in a Relevant Discipline

Tools

Microsoft Office

Adobe Acrobat

Videoconferencing Tools

Job description

Reporting to the Director, College Governance & Strategy, the Manager, Leadership Team Operations is responsible for managing the executive office's efficient operation. The Manager advises the Leadership Team, providing management, research, and recommendations, and manages the leadership support team. Key reporting positions include:

• Executive Assistant to the President, Vice President, Finance & College Services, and Associate Vice President, People, Equity & Inclusion
• Executive Assistant to the Vice President, Academic
• Executive Assistant to the Vice President, Students & Community Engagement

Working closely with the Director, the Manager ensures compliance with college policies, procedures, and frameworks, requiring thorough knowledge of the College’s vision, mission, strategic goals, and related agreements. The role involves leading committees, projects, and initiatives, acting with authority on behalf of the Director, and demonstrating sound judgment and diplomacy. The Manager must also demonstrate a strong commitment to teamwork, collaboration, equity, and inclusion.

Key competencies include effective communication, goal development, focus on key results, continuous improvement, interpersonal effectiveness, developing others, and change management.

Responsibilities include:

• Managing the day-to-day operations of the Leadership Support Team
• Supporting direct reports through delegation, direction, and support
• Developing the annual work cycle and priorities
• Coordinating committees, activities, and policies
• Handling personnel issues and labour relations
• Managing performance evaluations

Operational Coordination & Communications

• Liaising with the College community and other divisions
• Representing the Leadership Team in communications with ministries and agencies
• Responding to inquiries and developing policies and procedures
• Coordinating space planning and development processes

Project Management & Budgeting

• Monitoring project progress and developing frameworks
• Managing budgets and providing recommendations

Records Management & Reporting

• Maintaining confidential documents
• Supporting FOIPPA compliance and record retention
• Preparing reports and documents for internal and external audiences

Qualifications include:

• Bachelor’s degree or equivalent in a relevant discipline
• At least five years of administrative management experience, preferably in post-secondary education
• Experience with budget processes and collective agreements

Skills & Abilities:

• Strong leadership and management skills
• Excellent communication and presentation skills
• Research and report-writing capabilities
• Work ethic, professionalism, and confidentiality
• Proficiency in Microsoft Office, Adobe Acrobat, and videoconferencing tools