Manager, Contract Administration

Douglas College; Coquitlam, New Westminster; On-site; CAD 92,000 - 136,000; Full time

Job summary

Douglas College is seeking a Manager of Contract Administration to oversee contract management and risk mitigation. The role involves developing policies, supporting employees, and ensuring effective compliance with various contracts. This strategic position is crucial for minimizing risks related to the college's contractual obligations and fostering a healthy work environment.

Benefits

Health and Dental Benefits

Defined-Benefit Pension Plan

Professional Development funding

Access to Fitness Centres and Classes

Hybrid work arrangements

Qualifications

• Minimum of five years in commercial contract and risk management.
• Progressive supervisory experience in public sector preferred.
• Training experience in contract administration required.

Responsibilities

• Lead contract risk management programs and training.
• Oversee all non-employment contracts.
• Ensure compliance with contract law and regulations.

Skills

Leadership

Analytical Skills

Contract Negotiation

Communication

Risk Management

Education

Bachelor’s Degree in related area

Job description

Band 11 (Minimum- $92,139 , Control Point- $122,852, Maximum- $135,137). Placement within a salary band is typically up to Control Point based on skills, experience and internal equity. May place over Control Point in limited circumstances.

The Opportunity

Douglas College is seeking a strategic and detail-oriented Manager, Contract Administration to lead the development and implementation of contract risk management programs, policies, and training. This role provides oversight and guidance for all non-employment contracts, including service agreements, MOUs, student placement agreements, software licenses, and more. Join us in supporting our employees and minimizing risk associated with College contractual obligations.

WHO WE ARE

Do what you love. Be good at it. That’s how Douglas College defines a great career. It’s a philosophy that resonates through our classrooms, our offices and our boardrooms. It inspires our students and drives us to make Douglas College one of BC’s Top Employers. We love what we do. And we’re looking for passionate, motivated people to join us in making one of Canada’s best degree-granting colleges even better.

Be a part of an institution where everyone is committed to empowering successful students, creating responsive learning environments, fostering social and environmental responsibility, and supporting healthy learning and work environments.

WHAT WE OFFER

We offer the opportunity to do what you do best in an inclusive, collaborative and collegial environment. At Douglas, our goal is to ensure our people are valued and supported by promoting a healthy work-life balance, professional growth, and development, as well as a safe and respectful workplace.

• Transit-accessible campuses
• Hybrid work arrangements for eligible positions
• Excellent Health and Dental Benefits for eligible positions
• Defined-Benefit Pension Plan for eligible positions
• Professional Development funding
• Access to our Fitness Centres and Classes

To be successful in this role you will need:

• Established professional credibility as evidenced by a Bachelor’s Degree from an accredited post-secondary institution in a related area of study.
• A minimum of five years’ progressively senior commercial contract management and risk management experience in an environment of similar scope and complexity.
• Progressive supervisory experience, preferably in a unionized, public sector environment.
• Demonstrated training experience and current knowledge of issues, regulations and best practices in the areas of contract administration and enterprise risk management.
• Or the equivalent combination of education, training and experience.
• Demonstrated working knowledge of the theories, principles and practices of:
  • Enterprise Risk Management
  • Contract Law
  • Indemnity
  • Waivers
  • Contract Negotiation
  • Risk Assessment, Risk Management, Risk Transfer
  • Freedom of Information & Protection of Privacy ( FOIPPA )
  • Project Management
• Demonstrated organizational, analytical and leadership skills together with an ability to ensure effective decision-making within a collegial environment.
• Demonstrated written, verbal and interpersonal communications skills together with proven experience in resolving conflict.
• Ability to effectively work under pressure, using excellent organizational and time management skills, and attention to detail to produce a quality work product within tight time constraints.
• Demonstrated ability to exercise critical thinking, independent judgement and problem-solving skills.
• Demonstrated ability to model appropriate professional, ethical and collaborative behaviours consistent with the responsibilities of the position.
• Demonstrated abilities that align with the Douglas College Core Competency Framework.

Regular hours of work are 8:30 am to 4:30 pm, Monday to Friday.

Posting Number

Posting Number 02541SA

Position Title

Position Title Manager, Contract Administration

Anticipated Start Date

Anticipated Start Date 08/04/2025

End Date

Needs a Criminal Records Check

Needs a Criminal Records Check No

How To Apply

Open Date

Open Date 06/20/2025

Close Date

Open Until Filled Yes

Minimum Number of References

Equity Statement

Douglas College is committed to fostering a diverse, inclusive and equitable learning and working environment. In support of this journey, we welcome all people to apply, including people from groups that are experiencing inequity, including, but not limited, to Indigenous Peoples, racialized or persons of colour, persons with mental or physical disabilities, persons who identify as women, and/or persons of marginalized sexual orientations, gender identities and expressions, and persons of all faith identities, age, marital status, and parental status.

Supplemental Questions

Required fields are indicated with an asterisk (*).

• * How did you first find out about this employment opportunity?
  • Douglas College Careers Site
  • LinkedIn
  • Indeed
  • Social Media (Facebook, Instagram)
  • Personal Referral
  • Agency Referral
  • Professional Association Website
  • Colleges and Institutes Canada (CICAN)
  • Canadian Association of University Teachers (CAUT)
  • Douglas College CareerHUB
  • Career Fair or Other Hiring Event
  • Other
  • Glassdoor
• * Please confirm that you will maintain residency in the Lower Mainland for the duration of your employment.
  • Yes, I confirm
  • No, I am not able to meet this requirement
• * Are you a current or former Douglas College employee/student?
  • Current employee
  • Former employee
  • Current student
  • Former student
  • None of the above
• * If you are a current/former employee/student, enter your ID number. (Type in N/A if not applicable.)

  (Open Ended Question)

• * If you have a valid Canadian work permit, please indicate expiry date and the type of work permit you hold. (Type N/A if not applicable).

  (Open Ended Question)

• * If you are not a Canadian Citizen or Permanent Resident, do you currently have a valid Canadian work permit?
  • Yes
  • No
  • Not Applicable
• * If you are a regular or auxiliary staff member of the College, are you currently on your probation/trial period at the College?Please note that Article 28.5 (a) of the Collective Agreement (BCGEU) states - "...regular employees shall not be eligible to apply for another regular posted position within their initial probation period...", and Article 28.5 (b) states - "...employees shall not be eligible to apply for another posted position within their trial period unless the posted position constitutes a promotion or results in a change from auxiliary to regular status...".
  • Yes
  • No
  • Not an employee