Manager, Administrative Support Services - 24 Month Contract / Acting

Toyota North America; Toronto; Hybrid; CAD 80,000 - 100,000; Full time

Job summary

Toyota North America seeks a Manager for Administrative Support Services in a hybrid capacity. The successful candidate will oversee facility operations, manage a team, and ensure compliance with regulations. This 24-month acting opportunity promises professional growth within a supportive environment, complemented by competitive compensation and benefits.

Benefits

Professional growth and development programs

Competitive compensation package

Extended health care and dental benefits

Paid holiday shutdown

Qualifications

• 5+ years experience managing commercial or institutional facilities.
• Prior people management experience preferred.
• Bilingual (English / French) is an asset.

Responsibilities

• Direct a team of 4 in daily departmental duties.
• Oversee facility construction projects and budget management.
• Ensure compliance with health and safety regulations.

Skills

Leadership

Project Management

Analytical

Problem-solving

Education

University degree or College diploma in Facilities Management or relevant discipline

Tools

Facilities management software (Nuvolo or similar)

Microsoft Office Suite

Job description

Manager, Administrative Support Services (24-Month Contract / Acting)

Rank 6

Scarborough, ON (Hybrid)

Deadline : Please apply before July 14, 2025 .

Toyota Canada Inc. (TCI) currently has an exciting opportunity for a candidate to take a leading role in ourAdministration department. This is a24-month contract / acting opportunity and will report to the National Manager, Administration.

The successful candidate will oversee and develop programs to ensure a safe, clean, comfortable, healthy, and productive work environment for all associates across Canada. This candidate will also monitor all facility operating efficiencies to ensure we are operating in a highly cost and carbon-conscious manner.

What We’ll Bring : Company & Culture

A hybrid work environment

A work environment built on teamwork, flexibility and respect

Professional growth and development programs to help advance your career

A focus on respect for people and continuous improvement

Summer Hours – condensed work week during the summer

Competitive compensation package

Extended health care and dental benefits effective immediately

Paid holiday shutdown and competitive paid time off benefits

What You’ll be Doing :

Direct a team of 4 direct reports who aid in daily departmental duties

Guide multi-disciplinary teams of outside contractors including administrative, cleaning, on-site maintenance, painting, translation services, grounds keeping and snow removal services, security, cafeteria services, space planning, corporate travel services, mail room, waste management, head office shipping and receiving, electrical, plumbing and HVAC

Oversee various facility construction projects including consultants, vendor, architectural and contractor selection, evaluating quotes, project and budget management, project review and design services

Participate in all RFP processes for contract renewals under Administration Department control and sets vendor performance metrics. Oversees preparation of all business cases for RINGI approvals

Conduct routine facility inspections

Coordinate pre-emptive facilityrepairs or maintenance

Direct and maintain all space planning activities, maintaining "as built" drawings to monitor all floor space usage

Prepare and oversee the annual Repair and Maintenance, and Capital budget and ensures cost effectiveness

Ensure all facilities are compliant with all government regulations (Provincial and Federal) pertaining to environmental, health and safety, accessibility, and security standards

Ensure compliance with government and company regulations

Verify monthly energy consumption and efficiency reports and develops recommendations to minimize costs

Ensure corporate compliance with mandatory Health and Safety and AODA training

Act as Management Representative of the Joint Health and Safety Committee

Ensure conformance with all H&S and First Aid policies and procedures

Oversee the corporate Business Continuity Program (BCP)

Provide feedback with corrective action on all ISO audits and Environmental Audits

People Management

Provide timely guidance, coaching, feedback, and accountability for direct reports to drive learning & development and successful project completion

Direct team members to foster collaboration, understanding, & Kaizen (continuous improvement) resulting in work efficiencies

Empower the team to take initiative and proactively influence the business

What You’ll Bring :

University degree or College diploma is required; Facilities Management, Electrical / Mechanical engineering, or relevant disciplineis preferred

5+ years of experience in the management of a commercial, institutional facility or related administrative services function

Prior people management experience is preferred

Experience working with groups such as plumbing, fire protection, HVAC, electrical systems, security, cafeteria services data centres and landscaping

Experience with Microsoft Office Suite (Excel, PowerPoint, Word, etc.)

Experience with procurement and / or administration of contracts, bids and quotes

Knowledgeable in use of facilities management software (Nuvolo or similar); Knowledge of ISO Management systems is an asset

Knowledge of various Federal, Provincial, and local codes and regulations involving construction, installation, fire, safety, and sanitation

Experience with budgeting and establishing programs to evaluate budgetary impact of new measures

Excellent leadership, organizational and project management

Analytical and problem-solving

Tackle multiple priorities, while initiating and improving work processes to increase efficiencies

Bilingualism (English / French) is an asset

About Us

Toyota Canada Inc. is the exclusive Canadian distributor of Toyota and Lexus vehicles. Toyota Canada's head office is in Toronto, with regional offices in Vancouver, Calgary, Montreal and Halifax. Toyota parts and accessories are distributed through TCI's Parts Distribution Centres in Bowmanville and Vancouver. TCI supports over 287 Toyota and Lexus dealers in Canada with services that include training, sales, marketing, environmental and customer satisfaction initiatives.

What Sets Us Apart?

A focus on people, passion for Toyota, innovation and continuous improvement have made us an award-winning company, recognized worldwide for our technological leadership and superior standards of quality, community involvement and environmental responsibility.

What You Should Know :

Our success begins and ends with our people. We embrace diverse perspectives and value unique human experiences. We are proud to be an equal opportunity employer that celebrates the diversity of the communities where we live and do business.Applicants for our positions are considered without regard to race, ethnicity, national origin, sex, sexual orientation, gender identity or expression, age, disability, religion, or any other characteristics protected by law. Please advise us at any point during the recruitment and selection process or your employment if you require accommodation.