Manager, Administration & Finance

Western University; London; On-site; CAD 76,000 - 109,000; Full time

Job summary

Western University in London, Ontario, seeks a Manager, Administration and Finance (MAF) to oversee day-to-day operations of Western Research's Animal Care and Veterinary Services (ACVS), including administration, HR, finance and supply chain.

The MAF will guide senior leaders on risk, compliance, and policy, drive continuous improvement, monitor KPIs, and lead projects from conception to completion while fostering a collaborative, high-performance team.

Qualifications

• 7 years' administrative, HR, and financial management experience in a complex environment.
• Experience in operational and strategic planning, execution and performance management.
• 5 years' experience directly supervising staff and leading medium to large projects.
• Experience in a unionized environment.
• Experience managing in a multi-site production or process operation preferred.
• Experience in a highly regulated environment with multi-level compliance programs preferred.

Responsibilities

• Oversee day-to-day operations of Western Research's ACVS, including administration, HR, finance and supply chain.
• Provide leadership in developing and implementing plans to meet current and future university needs.
• Lead policy development, procedures, and processes for efficient delivery of services to Western's research community.
• Offer consultation to senior leadership on business risks and opportunities and ensure due diligence and compliance.
• Drive risk mitigation, monitor controls, and report on KPIs to measure performance against goals.
• Lead continuous improvement and change initiatives to foster a collaborative, high-performance culture.

Skills

Strategic planning

Leadership

Budgeting

HR management

Financial management

Project management

Communication

Negotiation

Change management

Policy development

Analytical skills

Education

Undergraduate Degree in Business Management/Administration

MBA

CPA Designation / CHRP

Lean/Six Sigma / PM / Change Mgmt

Supply Chain Management / Information Systems / Ops Management

Tools

Microsoft Office

Job description

The base salary will be $76,490 - $109,190 per annum. Starting salary will be aligned with the successful candidate’s experience, skills, and demonstrated qualifications.

About Western

Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek excellent students, faculty, and staff to join us in what has become known as the "Western Experience" - an opportunity to contribute to a better world through the development of new knowledge, new abilities, new connections, and new ways to make a difference.

About Us

ACVS's vision is to advance excellence in research through collaborative and innovative service, education, and animal welfare.

Responsibilities

The Manager, Administration and Finance (MAF) will be accountable for managing the day-to-day business operations of Western Research's Animal Care and Veterinary Services (ACVS), including the core areas of administration, human resources, finance and supply chain. The role will provide leadership in the development and implementation of operational and strategic plans to ensure both the current and future needs of the University are met. The MAF will support the development and administration of Departmental policies, practices, procedures and processes to ensure the efficient and effective delivery of services to Western's research community.

The MAF will provide comprehensive consultation and expert guidance to the senior leadership team on a variety of topics to identify key business risks and opportunities. The MAF will ensure due diligence has been performed with respect to adherence to University policies and procedures, and compliance with relevant legislation and regulatory guidelines. The role will provide leadership in the design and execution of risk mitigation strategies, ensuring appropriate monitoring and controls are in place. The MAF will lead continuous improvement and change management initiatives to support a collaborative team-based culture and identify and report on key performance indicators to measure and communicate the status of core business areas against department goals and objectives. The role will also provide leadership in developing and executing initiatives and courses of action to sustain and enhance the performance of the unit.

Qualifications

Education:

• Undergraduate Degree; in Business Management/Administration preferred
• Master of Business Administration (MBA) preferred
• Completion of or working towards Chartered Professional Accountant (CPA) Designation, and/or Certified Human Resources Professional (CHRP) preferred
• Supplemental designation in an ancillary discipline such as Supply Chain Management, Information Systems, Industrial Engineering or Operations Management preferred
• Certification in Lean, Six Sigma, Project Management or Change Management preferred

Experience:

• 7 years' administrative, human resources, and financial management experience in a complex environment
• Experience in operational and strategic planning, execution and performance management
• 5 years' experience directly supervising staff and leading medium to large projects
• Experience in a unionized environment
• Experience managing in a multi-site production or process operation preferred
• Experience in a highly regulated environment with multi-level compliance programs preferred

Knowledge, Skills & Abilities:

• Knowledge of administrative and operational procedures, best practices for assessing, developing and implementing new business processes and procedures
• In-depth knowledge of financial budgeting and principles, Human Resources principles and practices, Employment Standards Act and other relevant legislation
• Knowledge of best practices in building a strong collaborative team and leading people
• Analytical skills in the areas of financial and business management to draft budget proposals, monitor and audit accounts, revise forecasts and projections
• Ability to organize and effectively manage financial and human resources needed to achieve results
• Communication skills with the ability to converse with, write reports for, and deliver presentations to all levels of the organization
• Ability to ensure confidentiality and privacy is maintained through the appropriate retention and destruction of information
• Advanced judgment, analytical and problem-solving skills with a consultative and collaborative approach to addressing issues and opportunities.
• A well-defined sense of diplomacy including solid negotiation, facilitation, and conflict resolution skills
• Ability to promote individual growth by encouraging others to learn new skills and develop themselves
• Project management skills to champion a project from conception to completion, and to ensure that team roles are clear, milestones are communicated, and deadlines are met
• Ability to quickly re-allocate resources and adjust priorities in response to unexpected events or changing circumstances
• Advanced computer skills in Microsoft Office Suite
• Results-oriented with the ability to motivate and coach employees to meet high performance standards, while working effectively as a member of the leadership team
• Influential interpersonal skills that build positive and strong relationships at all levels of the organization
• Familiarity with University policies and procedures preferred

Western Values Diversity

The University invites applications from all qualified individuals. Western is committed to employment equity and diversity in the workplace and welcomes applications from women, members of racialized groups/visible minorities, Indigenous persons, persons with disabilities, persons of any sexual orientation, and persons of any gender identity or gender expression.

Accommodations are available for applicants with disabilities throughout the recruitment process. If you require accommodations for interviews or other meetings, please contact Human Resources or phone [phone].