Management Company - Accounts Payable Specialist | Halifax

Petra Funds Group; Halifax; On-site; CAD 60,000 - 80,000; Full time

Benefits offered by this job

Hybrid work environment

RRSP match

Medical/dental/vision insurance

Paid time off

Job summary

Petra Funds Group in Halifax, Canada is seeking a detail-oriented Accounts Payable Specialist to manage the full AP cycle with high accuracy and timeliness. The successful candidate will handle vendor setup, invoice verification, payment batches, and reconciliation while delivering excellent internal and external service.

This role requires strong organizational skills, experience with ERP systems, and a collaborative approach across departments to support audits and process improvements.

Qualifications

• Associate’s or Bachelor’s degree in Accounting, Finance, Business Administration, or related field (or equivalent experience).
• 3+ years of accounts payable or general accounting experience.
• Experience with ERP or accounting systems (NetSuite, Sage Intacct, Microsoft Dynamics, QuickBooks, or similar).
• Proficiency in Microsoft Excel, including VLOOKUPs, PivotTables, and basic formulas.

Responsibilities

• Process high-volume vendor invoices accurately and efficiently.
• Review invoices for proper approvals, allocation guidance, and supporting documentation.
• Prepare payment batches for client review and release.
• Maintain vendor records, including W-9 collection and vendor onboarding.
• Reconcile vendor statements and resolve discrepancies in a timely manner.
• Respond to vendor inquiries and build positive vendor relationships.
• Support annual audits by providing requested documentation and schedules.
• Monitor accounts payable aging and identify outstanding obligations.
• Assist with preparation, filing, and distribution of annual 1099’s.
• Ensure compliance with internal controls, accounting policies, and procedures.
• Collaborate with accounting and finance team members on process improvements and automation initiatives.

Skills

Accounts payable

ERP systems

Excel

Attention to detail

Time management

Education

Bachelor’s or Associate degree in Accounting/Finance

Related field experience

Tools

NetSuite

Sage Intacct

Microsoft Dynamics

QuickBooks

Job description

About Us

Petra Funds Group is a single-source provider for fund administration and infrastructure needs for private equity and debt funds. At Petra, we enable fund managers to focus on the tasks that add the most value to their businesses and leave the rest to us.

About Us

Petra Funds Group is a single-source provider for fund administration and infrastructure needs for private equity and debt funds. At Petra, we enable fund managers to focus on the tasks that add the most value to their businesses and leave the rest to us.

Petra is made up of highly experienced professionals across the North America and Europe. In a business where accuracy and timeliness are paramount, having a deep bench who've spent years working with asset managers is what differentiates us.

Our foundation is built on trust, experience, and uncompromising accuracy. Our people are experts. We work collaboratively. We are relentless in our process and put attention to detail first.

Petra Funds Group is seeking a detail-oriented and organized Accounts Payable Specialist to join our growing Finance team. The Accounts Payable Specialist will be responsible for managing the full accounts payable cycle, including vendor set-up, settlement instruction verification, invoice allocation, ensuring timely and accurate processing of invoices, and related accounting activities. This role requires strong attention to detail, excellent organizational skills, and the ability to collaborate effectively across departments.

The ideal candidate has experience in accounts payable, thrives in a fast-paced environment, and is committed to maintaining accuracy while delivering excellent internal and external customer service.

Responsibilities

• Process high-volume vendor invoices accurately and efficiently.
• Review invoices for proper approvals, allocation guidance, and supporting documentation.
• Prepare payment batches for client review and release.
• Maintain vendor records, including W-9 collection and vendor onboarding.
• Reconcile vendor statements and resolve discrepancies in a timely manner.
• Respond to vendor inquiries and build positive vendor relationships.
• Support annual audits by providing requested documentation and schedules.
• Monitor accounts payable aging and identify outstanding obligations.
• Assist with preparation, filing, and distribution of annual 1099’s.
• Ensure compliance with internal controls, accounting policies, and procedures.
• Collaborate with accounting and finance team members on process improvements and automation initiatives.

Qualifications

• Associate’s or Bachelor’s degree in Accounting, Finance, Business Administration, or related field (or equivalent experience).
• 3+ years of accounts payable or general accounting experience.
• Strong understanding of accounts payable processes and accounting principles.
• Experience with ERP or accounting systems (NetSuite, Sage Intacct, Microsoft Dynamics, QuickBooks, or similar).
• Proficiency in Microsoft Excel, including VLOOKUPs, PivotTables, and basic formulas.
• Positive, team-oriented attitude and desire to learn
• Strong attention to detail and accuracy.
• Excellent organizational and time management skills.
• Ability to manage multiple priorities and meet deadlines.

Salary Range

At Petra Funds Group, competitive compensation will be commensurate with qualifying factors such as qualifications, experience, and skills.

How We Care

We believe people do their best work when they feel supported — personally and professionally. That’s why we offer a comprehensive benefits package that reflects our commitment to your well-being. Our perks include:

• 90% covered medical, dental, and vision insurance premiums to help you stay healthy without financial strain.
• Registered Retirement Savings Plan (RRSP) employer match at 100% of your contributions up to 5% of compensation, with immediate vesting, so you start building long-term savings right away.
• Flexible paid time off to recharge, travel, or take care of what matters most.
• Generous holiday calendar to ensure you have time to rest, reflect, and celebrate throughout the year.
• Hybrid work environment that offers flexibility and supports work-life balance.
• Funded amount is prorated for new hires.

What We’re Proud Of

We’re proud of many milestones, but we’re especially honored by the recognition we’ve received for our workplace experience:

• Certified Great Place to Work®, based on direct feedback from our employees about trust and overall culture.
• Fortune Best Medium Workplaces™ and Best Financial Services & Insurance Workplaces™, highlighting our commitment to building an environment where people thrive.