MAINTENANCE PLANNER & SCHEDULER

City of Toronto; Toronto; On-site; CAD 93,000 - 102,000; Full time

Job summary

The City of Toronto is seeking a Maintenance Planner to plan, schedule and coordinate maintenance across multiple pumping stations and facilities. You will configure CMMS/WMS data, maintain asset inventories, and collaborate with engineering and operations to optimize work orders.

You will bring advanced maintenance planning skills, CMMS experience, and Excel proficiency to ensure safe, reliable infrastructure operations across Toronto Water.

Qualifications

• Experience in the industrial maintenance field with reliability focus.
• Education or certification in maintenance planning or reliability.
• Experience with CMMS/WMS in complex process environments.
• Strong MS Excel knowledge.

Responsibilities

• Plan, schedule and coordinate maintenance activities.
• Configure, maintain and monitor CMMS/WMS data and apps.
• Maintain equipment inventory and asset information.
• Assist with budget preparation and tracking of expenditures.
• Read and interpret technical drawings; prepare work packages.

Skills

Industrial maintenance

CMMS/WMS

MS Office

Maintenance planning

Reliability engineering

Education

Mechanical/Electrical Technologist graduate

MMP/CMRP Certification

Millwright or Electrician trade

Tools

Hansen

Avantis

CMMS/WMS

Job description

Job ID: 66109
Job Category: Operations & Maintenance
Division & Section: Toronto Water, Water Infrastructure Management
Work Location: Various. Please see below for details
Job Type & Duration: Full-time, 1 Permanent, 2 Temporary (24 and 12 months) Vacancies
Hourly Rate:$44.64 - $48.88
Shift Information: Monday to Friday, 40 hours per week
Affiliation: L79 Full-time
Number of Positions Open: 3
Posting Period: 02-Oct-2026 to 19-Oct-2026
Location and Shift Information:

Vacancy Type

Locations

Permanent – Pool Car Provided Scarborough Pumping Station – 11–21 Fishleigh Dr.; Rouge Tank – 8200 Sheppard Ave. E.; Lawrence Pumping Station – 1144 Lawrence Ave. W.; Richview Pumping Station – 551 Martin Grove Rd.

Temporary – 24 Months Island Filtration Plant – 446 Lakeshore Ave.

Temporary – 12 Months High Level Pumping Station – 25 Poplar Plains Rd.; John Street Pumping Station – 28 Rees St.; Lawrence Pumping Station – 1144 Lawrence Ave. W.

Work locations may change based on operational requirements.

Major Responsibilities:

• Plan, schedule and coordinate all maintenance activities (both planned and corrective work).
• Configure, maintain, and monitor CMMS (Computerized Maintenance Management System) or WMS (Work Management Systems) data and applications including Hansen and Avantis.
• Maintain and update the equipment inventory including asset characterizing information such as model, serial number, equipment type, etc
• Perform purchasing duties, as required, with a full understanding of purchasing policies.
• Stage materials, as required.
• Evaluate maintenance work feedback to improve future work orders.
• Prioritize work requests and work orders.
• Develop work plans for maintenance (Preventive, Predictive and Corrective work) with necessary information to allow efficient scheduling, assigning and execution of maintenance work.
• Develop detailed work instructions as required to support all health and safety requirements by participating in job-hazard analysis.
• Request and receive the appropriate level of technical input to effectively plan all work.
• Assemble work packages to the level of detail required to execute the work.
• Calculate work backlog based on open work with priorities and forecasted available labour hours and materials for future work that is planned prior to actual work completion.
• Develop and Maintain Bill of Materials.
• Prepare training course materials and conduct training and demonstrations for users of CMMS / WMS concepts
• Provide training and work coordination to staff.
• Administer, prepare, review and coordinate requirements, contracts, agreements, reports and documents.
• Conduct field inspections and assessments, and evaluate the condition of facilities and assets including root cause analysis.
• Assist with budget preparation and tracking of expenditures.
• Assist engineers and other management staff in carrying out technical work including performing research, tests, calculations, and technical analysis, and preparing reports and specifications.
• Conduct quality assurance data integrity checks, and produce reports based on findings.
• Prepare, read and interpret technical drawings
• Support and lead initiatives related to maintenance process improvements and equipment reliability
• Lead and participate in coordination meetings between operations and maintenance groups, and take meeting minutes.
• Configure, operate and maintain a variety of mechanical, digital, wireless, computerized and other equipment and systems, and provide training to staff in maintenance activities, etc.

Key Qualifications:
Your application must describe your qualifications as they relate to:

• Experience in the industrial maintenance field including experience related to reliability in a complex process facility.
• Combination of education and practical experience related to Planning and Scheduling including:
  a. Graduation from a Mechanical or Electrical Technologist Program, or
  b. Maintenance Management Professional (MMP) or Certified Maintenance and Reliability Professional (CMRP) Certification, or
  c. A Millwright or Electrician Trade.
• Experience with maintenance principles, practices, concepts and options including all areas within maintenance planning, scheduling, coordination and optimization.
• Experience in utilizing CMMS / WMS (Computerized Maintenance Management Systems / Work Management Systems) in a complex process environment.
• Experience in utilizing MS Office (working knowledge of Excel required.)
• Possession of, and ability to maintain, a valid Province of Ontario Class G driver’s licence, ability to qualify for the City’s equipment operating permits and requirements, and, as required, have daily access to a personal vehicle.

You must also have:

• Advanced knowledge of the collection, evaluation and analysis of field data related to maintenance management, facility processes and infrastructure.
• Knowledge of government legislation in the area of the Occupational Health and Safety Act and its regulations.
• Knowledge of manual and computerized mathematical calculations used in engineering analysis.
• Ability to collaborate and effectively contribute to a multi-disciplinary team.
• Ability to understand maintenance administration processes related to inventory control, procurement and other purchasing procedures including tendering and administration of requests, etc.
• Knowledge of, and ability to utilize, Computerized Maintenance Management Systems (CMMS) including the set-up of user definable software for end-user use in the areas of maintenance, procurement and inventory control.
• Excellent analytical skills with the ability to recommend solutions.
• Ability to read and interpret technical drawings and plans.
• Ability to provide work coordination to other staff.
• Ability to plan, prioritize, organize and carry out work with minimal supervision.
• Advanced problem-solving and project coordination skills and the ability to exercise independent judgement in dealing with technical matters.

Equity, Diversity and Inclusion

The City is an equal opportunity employer, dedicated to creating a workplace culture of inclusiveness that reflects the diverse residents that we serve. Learn more about the City’s commitment to employment equity .