Maintenance Planner

Ontario Northland; Englehart; On-site; CAD 81,000 - 97,000; Full time

Job summary

Ontario Northland is seeking a Maintenance Planner to oversee asset maintenance strategies and ensure effective execution. Candidates should possess excellent communication skills, a secondary school diploma, and extensive experience in facilities management. This role requires strong skills in asset management and familiarity with EAM systems. Join a forward-thinking organization committed to accessible and sustainable transportation services.

Benefits

Competitive salary

Excellent benefits package

Defined benefit pension plan

Paid vacation and personal leave

Discounted transportation services

Qualifications

• 5+ years experience in facilities management or maintenance operations.
• Experience with maintenance management tasks and asset performance monitoring.
• Strong knowledge in asset management principles.

Responsibilities

• Oversee translation of asset maintenance needs into actionable plans.
• Lead implementation of maintenance strategies.
• Monitor and forecast pre-planned work and ensure proper scheduling.

Skills

Communication

Asset management

Maintenance strategies

Education

Secondary School Diploma

College diploma in mechanical or maintenance field

Tools

Enterprise Asset Management (EAM)

Computerized Maintenance Management Systems (CMMS)

Microsoft Office

Job description

POSITION: Maintenance Planner
REPORTS TO: Supervisor, Maintenance Planning
DEPARTMENT: Rail Infrastructure
LOCATION: Englehart
REFERENCE: 200-104-26
SALARY: $81,900 - $96,356

WHO WE ARE:
Ontario Northland Transportation Commission (ONTC) is an Agency of the Province of Ontario that provides efficient and vital transportation services. We are a modern, forward-thinking organization focused on providing safe and reliable transportation services. ONTC has a rich history of over 120 years and strong connections to the communities we serve. With over 1000 skilled professionals, we work together to enhance transportation services and ensure that they are sustainable for future generations. We offer a dynamic workplace culture, along with a competitive salary, excellent benefit package, a defined benefit pension plan, paid vacation, paid personal leave days and discounted transportation on our bus and passenger rail services.

ACCOUNTABILITY STATEMENT:
The Maintenance Planner will ensure that asset maintenance needs are translated into plans and carried out in an effective manner. The Planner will scope and define tasks that are carried out through work orders, providing details such as work breakdowns and activities, priority, required parts or materials, and specific trades required. Maintenance Planners are heavy users of the Enterprise Asset Management (EAM) system, and coordinate with ongoing capital projects, day-to-day maintenance, overhauls, and work campaigns to ensure that the workflow is balanced against available resources.

MAJOR DUTIES/ RESPONSIBILITIES:

• Oversee the translation of asset maintenance needs into plans, ensuring appropriate maintenance strategies are in place to meet department service levels
• Lead the implementation and communication of new maintenance strategies or changes
• Participate in Management Review activitiesand address needs related to staffing, process gaps, data gaps, funding, etc.
• Build and maintain a high level of competency with the EAM system in key modules including asset management, work management, parts and inventory, and other relevant maintenance modules
• Establish and set up Preventative Maintenance Plans in the EAM system, including but not limited to time based maintenance plans, failure finding and condition-based maintenance, predictive, etc.
• Support asset investment planning and forecasting by providing inputs on maintenance strategies
• Identify and raise asset maintenance data gaps and take actions to resolve them (e.g. errors with an inspection checklist item)
• Monitor asset performance to ensure maintenance plans and activities support the required asset levels of service
• Monitor and forecast upcoming pre-planned work and ensure work orders are generated, processed, and scheduled
• Review work orders that are designated for ‘planning’ and process work orders to ‘waiting to be scheduled’ status and ‘scheduled’ status as needed
• Establish and maintain standard activities and checklists in the EAM system
• Coordinate with Supervisors to ensure the right information has been captured when Emergency work orders have taken place
• Identify and plan the parts required for work orders
• Review and make decisions on changes to maintenance strategies and regimes, e.g., Preventative Maintenance
• Gather input and feedback from Supervisors on maintenance and work order progress in order to update plans
• Support business cases and funding requests where required
• Participate in the development and update of Asset Management Plans and Capital Plan submissions when requested
• Lead the identification, development, and updates to asset performance measures and conduct any asset management benchmarking activities

REQUIREMENTS:

• Minimum Secondary School Diploma
• College diploma, degree or trades certification in mechanical and/or maintenance field preferred
• 5+ years experience in facilities management, industrial shop maintenance, or operations environment with direct involvement in the maintenance practices
• Experience with maintenance management tasks, including continuous improvement of maintenance practices, asset performance monitoring, and establishment of maintenance strategies
• Experience with Enterprise Asset Management (EAM) or Computerized Maintenance Management Systems (CMMS) including preventative maintenance set up, job scoping and planning, and job scheduling
• Proficiency with Microsoft Office applications, specifically Outlook, Teams, Excel, PowerPoint, and Word
• Excellent communication skills with the ability to influence front line, technical staff and the ability to translate changes in maintenance to the front-line staff
• Solid foundation of knowledge in asset management principals, including the role of maintenance and work management as part of the asset management system
• Commitment to company health and safety

BACKGROUND INVESTIGATION: The successful candidate will need to pass the following clearances: criminal record check, employment references and education verification.

CLOSING DATE: July 28, 2025, no later than 11:59 p.m. We thank all applicants for their interest; however, only those selected for an interview will be contacted. Qualified individuals are invited to apply in writing with a current covering letter and resume (provided in one document), stating reference name and number. Visit our career website to apply: https://www.ontarionorthland.ca/en/careers

At Ontario Northland, we are committed to employment equity. We value the unique skills and experiences each person brings to Ontario Northland and invite all interested individuals to apply and encourage applications from Indigenous peoples, racialized persons, women, persons with disabilities, and persons who identify as 2SLGBTQIA+.

Ontario Northland will provide accommodation to ensure barrier-free employment in accordance with the Canadian Human Rights Act and the Accessibility for Ontarians with Disabilities Act. You can request accommodation at any stage of the hiring process. If you require an accommodation, please contact Human Resources.

Les offres d'emploi sont également disponibles en français. Visitez notre site Web sur les carrières ou appelez le 1-800-363-7512, poste 394 pour plus de renseignements.