Maintenance Execution Coordinator

Ontario Northland; Englehart; On-site; CAD 77,000 - 91,000; Full time

Job summary

Ontario Northland is seeking a Maintenance Execution Coordinator to support the Supervisor, Maintenance Planning EAM. This role ensures the smooth transition from planning to on-site work and provides visibility and control over maintenance activities.

You will monitor work orders, coordinate with technicians, manage resources, and use EAM systems to track assets, labour, and materials. Strong organizational and communication skills are essential.

Qualifications

• Three-year college diploma or degree in engineering, business administration, IT, or related field.
• Relevant trade certification considered an asset.
• Minimum 1-2 years in asset management or maintenance with monitoring and improvement actions.
• Experience using EAM/work management systems such as SAP PM, IBM Maximo, or HxGN EAM.
• Experience with work order scheduling and resource allocation.
• Knowledge of maintenance and asset management principles (preventive, predictive, corrective).
• Ability to generate and analyze maintenance reports and KPIs (MTTR, MTBF).
• Knowledge of spare parts planning and inventory availability requirements.
• Awareness of regulatory requirements, health and safety practices.
• Strong communication, coordination, planning, analytical and problem-solving skills.
• Ability to adapt to changing priorities and work independently.
• Valid Class G Driver's License.
• Committed to workplace health and safety.

Responsibilities

• Monitor and update scheduled work orders with timely status updates.
• Track progress against weekly schedules and adjust as needed.
• Assign and reassign work activities to technicians and contractors.
• Provide day-to-day support to maintenance teams and address issues.
• Assist in scheduling personnel, tools, equipment, and materials.
• Utilize EAM to track assets, maintenance activities, labour, and materials.
• Maintain accurate work history and vendor files.
• Coordinate with Stores and Procurement for parts availability.
• Assist with inventory tracking of parts required for maintenance.
• Resolve day-to-day execution issues and changing priorities.
• Consult with operators and managers on equipment and execution requirements.
• Facilitate daily team meetings and adherence to processes.
• Support KPI reporting and data integrity in EAM usage.
• Perform related duties to support maintenance execution and asset reliability.

Skills

Asset management

Maintenance planning

Work orders scheduling

Resource allocation

KPI reporting

Inventory planning

Regulatory compliance

Safety awareness

Communication skills

Problem solving

Education

College Diploma/Degree (Engineering, Business IT)

Tools

SAP PM

IBM Maximo

HxGN EAM

Job description

Maintenance Execution Coordinator

Reporting to: Supervisor, Maintenance Planning EAM

Department: Rail Mechanical

Location: Englehart

Reference: 300-112-27

Salary: $76,960 - $90,532

Who we are:

Ontario Northland Transportation Commission (ONTC) is an Agency of the Province of Ontario that provides efficient and vital transportation services. We are a modern, forward-thinking organization focused on providing safe and reliable transportation services. ONTC has a rich history of over 120 years and strong connections to the communities we serve. With over 1200 skilled professionals, we work together to enhance transportation services and ensure that they are sustainable for future generations. We offer a dynamic workplace culture, along with a competitive salary, excellent benefit package, a defined benefit pension plan, paid vacation, paid personal leave days and discounted transportation on our bus and passenger rail services.

Accountability Statement:

The Maintenance Execution Coordinator provides comprehensive on-site support to the Supervisor, Maintenance Planning EAM, ensuring the smooth execution of scheduled work and the timely resolution of issues within the function. The role supports the seamless transition from planning and scheduling to work execution, providing visibility and control over maintenance activities through the effective use of EAM systems. Acting as a key resource, the Maintenance Execution Coordinator assists with daily operational challenges, maintains data accuracy, supports adherence to established plans, coordinates response efforts during emergencies and breakdowns, and promotes effective system utilization to support the Business Unit’s asset management objectives and operational excellence.

Major Duties / Responsibilities:

• Monitor and update work orders scheduled and assigned during the current work week, providing timely status updates and ensuring work progresses as planned.
• Monitor progress against weekly schedules and assist with rescheduling or reprioritizing work based on emergent needs and operational requirements.
• Facilitate the assignment and reassignment of work activities to technicians and contractors based on Supervisor work order prioritization, resource availability, and business needs.
• Provide day-to-day support to maintenance teams, addressing issues as they arise and facilitating solutions to keep work on schedule.
• Assist in scheduling and allocating the personnel, tools, equipment, and materials required to support efficient work execution.
• Effectively utilize the EAM system to track assets, maintenance activities, labour, materials, and maintenance records.
• Maintain accurate work history, technical and vendor files, ensuring work order documentation is complete, accurate, and up to date.
• Coordinate with the Stores and Procurement departments to ensure parts and materials are available to support scheduled and emergency work.
• Assist with identifying, sourcing, requisitioning, and tracking inventory and non-inventory parts required for maintenance activities.
• Resolve day-to-day execution issues such as resource conflicts, incomplete work orders, material shortages, and changing priorities.
• Consult with operators and managers to determine equipment and work execution requirements and support the effective delivery of maintenance activities.
• Facilitate daily team meetings and promote adherence to work execution management processes and guiding principles.
• Support KPI reporting, data integrity initiatives, and provide guidance to business unit personnel on work execution processes and EAM system utilization.
• Perform other related duties as assigned in support of maintenance execution, asset reliability and business objectives.

Requirements:

• Three-year College Diploma or Degree in Engineering, Business Administration, Information Technology, or a related field
• Relevant trade certification (e.g., Machinist, Electrician, Pipefitter, Painter, Metal Fabricator) considered an asset
• Minimum 1-2 years of experience in asset management, maintenance, or a related field, including monitoring asset performance and recommending corrective actions and improvement plans
• Experience using Enterprise Asset Management (EAM) or work management systems such as SAP PM, IBM Maximo, or HxGN EAM
• Experience with work order scheduling, resource allocation, and asset management business processes considered an asset
• Knowledge of maintenance and asset management principles, including preventive, predictive, and corrective maintenance practices
• Ability to generate, interpret, and analyze maintenance reports, work orders, schedules, asset performance data, and key performance indicators (e.g., MTTR, MTBF) to identify trends and improvement opportunities
• Knowledge of spare parts planning, inventory management, material availability requirements, and maintenance resource coordination
• Awareness of regulatory requirements, maintenance standards, and health and safety practices
• Strong communication, interpersonal, coordination, planning, analytical, and problem-solving skills, with the ability to effectively collaborate with multiple stakeholders
• Ability to adapt to changing priorities, work independently, and perform effectively in a dynamic environment
• Highly organized and self-motivated
• Valid Class G Driver's License
• Committed to workplace health and safety

Closing Date:

CLOSING DATE: August 30, 2026, no later than 11:59 p.m.

Equal Opportunity / Employment Equity

At Ontario Northland, we are committed to employment equity. We value the unique skills and experiences each person brings to Ontario Northland and invite all interested individuals to apply and encourage applications from Indigenous peoples, racialized persons, women, persons with disabilities, and persons who identify as 2SLGBTQIA+.

Ontario Northland will provide accommodation to ensure barrier-free employment in accordance with the Canadian Human Rights Act and the Accessibility for Ontarians with Disabilities Act. You can request accommodation at any stage of the hiring process. If you require an accommodation, please contact Human Resources.

ONTC does not use artificial intelligence (AI) to make or inform hiring decisions. We use an external applicant tracking system (ATS) to manage applications efficiently. While the ATS may apply basic automated filters or sorting functions, all applications are reviewed and evaluated by human recruiters.

We thank all applicants for their interest, however, only those selected for further consideration will be contacted.

If it is determined that any information provided in the application or during the recruitment process is false, misleading, or incomplete, Ontario Northland may discontinue your candidacy from further consideration.