Maintenance Coordinator (term for a period up to 1 year)

Vancouver Fraser Port Authority; Vancouver; Hybrid; CAD 60,000 - 100,000; Full time

Job summary

An established industry player is seeking a Maintenance Coordinator to oversee maintenance services for vital port facilities. This role involves coordinating contractors, monitoring compliance with lease agreements, and ensuring the efficient operation of various assets. The successful candidate will thrive in a dynamic environment, balancing multiple priorities while fostering collaborative relationships with stakeholders. Join a diverse and inclusive workplace dedicated to sustainability and community engagement, where your contributions will directly impact Canada's largest port operations.

Benefits

Market-competitive base salaries

Generous benefits package

Paid vacation and personal care leave

Learning and development opportunities

Onsite gym access

Qualifications

• 4+ years of experience in maintenance project coordination and asset management.
• Strong knowledge of health & safety and contractor safety management.

Responsibilities

• Coordinate maintenance tasks and conduct inspections on port facilities.
• Administer service agreements and track contractor performance.

Skills

Project Coordination

Interpersonal Skills

Health & Safety Knowledge

Office Productivity Software

Asset Management

Education

High School Diploma with Trade Certificate

Tools

Microsoft Office Suite

Job description

Maintenance Coordinator (term for a period up to 1 year)

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Maintenance Coordinator (term for a period up to 1 year)

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Detailed Job Description

JOIN US IN ENABLING TRADE THROUGH CANADA'S LARGEST PORT.

The Vancouver Fraser Port Authority is an arm’s-length federal agency responsible for the shared stewardship of the lands and waters that make up the Port of Vancouver, Canada’s largest port. Our mandate, as outlined in the Canada Marine Act, is to enable Canada’s trade objectives on behalf of all Canadians, ensuring the safe movement of goods through the Port of Vancouver while protecting the environment and considering local communities.

As an organization with a significant impact on communities and businesses across Canada, the Vancouver Fraser Port Authority is dedicated to diversity, inclusion, and sustainability. We strive to create a workplace that mirrors the richness of our community, empowering all employees to achieve their full potential.

The maintenance coordinator (term for a period up to 1 year) is responsible for procuring, coordinating and administering contracted maintenance services for the port authority and Canada Place facilities and physical assets including docks, wharves, buildings, roadways, rail crossings, utilities, security systems, leachate treatment systems and other equipment. The maintenance coordinator will perform similar duties in the port areas, as directed.

What You Do

• Coordinate contracted maintenance tasks and conduct inspections and provide reports on the condition of assets.
• Monitor tenant repair and maintenance of VFPA and Canada Place facilities to ensure compliance with lease agreements and alignment with Asset Management programs.
• Procure contractors to perform maintenance projects, coordinate and oversee repair activities and progress, and coordinate project close-out with stakeholders to ensure work is completed.
• Administer and coordinate service agreements with contractors, track performance and quality, review and track invoices, collect and record completed work, and update service standards and requirements for review when it is time to renew agreements or procure the services of another vendor.
• Develop and maintain effective and collaborative relationships with external contacts including terminal managers and contractors.
• Ensure purchasing activities comply with budgets and VFPA financial procedures. Reconcile invoices for purchase orders and/or contracts for services, materials and supplies provided.
• Perform occasional maintenance repairs as required.
• Monitor VFPA facilities and other properties for maintenance and security issues and recommend remedial action to appropriate VFPA departments.
• Perform other assigned duties as required.
  
  
  

What You Bring

• High school graduate with a trade certificate along with a minimum of four years of post-trade certification work experience in capital and maintenance project coordination, and asset management.
• Must have proficient use of current office productivity software (Microsoft Office Suite of products) to perform the requirements of the position.
• Formal project management education is considered an asset.
• Must be a team player with excellent interpersonal skills with the ability to liaise effectively and positively with staff and outside contacts.
• Ability to work independently, accurately and on own initiative to maintain work output.
• Must be an organized and detail-oriented individual who can manage competing maintenance and repair priorities.
• Must have a strong knowledge of health & safety, jobsite hazard awareness, and familiarity with contractor safety management programs.
• Effective communication skills to record daily work details in VFPA’s maintenance ticketing system and communicate with contractors and stakeholders.
  
  
  

What We Offer

• Market-competitive base salaries and variable incentive plan
• Generous and inclusive benefits offering including retirement benefits plan
• Earned time off program
• Paid vacation and personal care leave
• Learning, development, and advancement opportunities
• Onsite gym with towel service in a national landmark in the heart of Vancouver’s waterfront
• Friendly, unique, and respectful workplace
  
  
  

Location: Vancouver, Canada

Job type: Bargaining Unit, Full-Time, Term, Hybrid

Working environment: Normal office conditions with frequent exposure to adverse weather conditions on operating terminals, roadways, rail yards, and a variety of industrial and commercial sites.

Marine Transportation Security Clearance

This position is required to access restricted areas/information. The incumbent must obtain and maintain a valid Marine Transportation Security Clearance as defined by the Marine Transportation Security Regulations.

This is Canadian-based employment, and it is expected that all employees maintain legal entitlement to work in Canada. Applicants selected to move forward in the hiring process may be subject to background checks, including but not limited to criminal record, credit, and/or reference checks.

At the Vancouver Fraser Port Authority, we are dedicated to employment equity and a workplace reflective of the diversity of our port community. We welcome applications from all qualified candidates including women, persons with disabilities, Indigenous peoples, and members of visible minorities. Reasonable accommodation can be provided in the selection process and while working with the port authority. If you require support applying to our openings, please contact us at [e-mail].

We recognize and acknowledge that we are located on the traditional territories of the xʷməθkʷəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and səlilwətaɬ (Tsleil-Waututh) Nations. To learn more about our indigenous relations and commitment to reconciliation, please visit our website.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Management and Manufacturing

• Industries

  Government Administration

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