lululemon Expression of Interest - Executive Assistant

lululemon; Vancouver; On-site; CAD 59,800 - 78,500; Full time

Benefits offered by this job

Annual bonus program

Extended health benefits

Dental benefits

Paid time off

Retirement plan matching

Employee discount

Fitness & yoga classes

Career development programs

Job summary

lululemon is seeking an Executive Assistant I for future consideration in Canada. This role supports two members of the Executive Team in a hybrid workplace, coordinating calendars, travel, and critical documentation while maintaining confidentiality and ensuring efficient meeting facilitation.

Ideal candidates will have 3+ years in executive support, strong MS Office skills, and the ability to manage multiple priorities in a fast-paced environment.

Qualifications

• 3+ years' experience in administrative or executive support with increasing responsibilities.
• Excellent business acumen and ability to exercise sound judgment and prioritization.
• Able to observe and maintain utmost confidentiality.
• Ability to work in a fast-paced environment.
• Experience working with a publicly traded company.
• Advanced level in Microsoft Outlook, Word, Excel, and PowerPoint.

Responsibilities

• Coordinates Executive's calendar and contacts, according to allowed authority.
• Establishes work priorities and directs assignment of work to department staff.
• Coordinates calendar, sends invites/agendas, books rooms, arranges resources.
• Maintains confidential information and ensures proper handling.
• Coordinates multi-leg travel with Executive Assistants team.
• Owns Executive's expense report submission and approval process.

Skills

Executive support

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Confidentiality

Tools

Microsoft Office Suite

Job description

Description & Requirements

Description & Requirements

This is an expression of interest/evergreen posting for Executive Assistant I roles for future consideration.

By applying to this position you are indicating to our Talent Acquisition team that you have a career interest in Executive Assistant roles and request to be considered if an opening arises. Please note this is not a formal application for a specific Executive Assistant role. Our Talent Acquisition team will contact qualified applicants when roles open and where an applicant's skills and experience match the role criteria.

who we are

lululemon is an innovative performance apparel company for yoga, running, training, and other athletic pursuits. Setting the bar in technical fabrics and functional design, we create transformational products and experiences that support people in moving, growing, connecting, and being well. We owe our success to our innovative product, emphasis on stores, commitment to our people, and the incredible connections we make in every community we're in. As a company, we focus on creating positive change to build a healthier, thriving future. In particular, that includes creating an equitable, inclusive and growth-focused environment for our people.

a day in the life:

Based in your SSC hub, in the hybrid workplace program (minimum 4 days in office per week), you are the connector between senior leadership and departmental team needs. Principal scheduler, timekeeper, planner, and coordinator to two members of the lululemon Executive Team, the Executive Assistant has a vital role in the success of their departments. Tasks in this role include (but are not limited to):

• Coordinates Executive's calendar and contacts, according to allowed authority.
• Establishes work priorities and directs assignment of work to various department staff according to scope of allowed authority.
• Coordinates Executive's calendar and sends meeting invitations and agendas to attendees, books meeting rooms and arranges for Tech resources and refreshments in support of efficient meeting facilitation.
• Maintains confidential information for the business, team and leadership and ensures information is handled appropriately.
• Coordinates multi-leg travel, often requiring continuous changes and rescheduling, in conjunction with team of Executive Assistants and according to most Senior Executive travel plan.
• Owns Executive's expense report submission, in policy compliance. Oversees the approval of department expenses, including the review of employee expense claims for accuracy and adherence to policy on behalf of Executive.
• Acts as a communications liaison with Department as required.
• Responds to inquiries or refers them to the appropriate partner.
• Prepares briefing notes and minutes of meetings, as required.
• Provides Executives with documentation needed for meetings and correspondence with the business.
• Delegates and follows up on action items that fall within realm of responsibility.
• Supports space planning needs for department growth.
• Special Projects as assigned by Executive.
• In partnership with P&C, owns and oversees onboarding of incoming new members of Executive direct report Team.

nice to haves:

• 3+ years' experience or equivalent in an administrative and or executive support level capacity with increasing responsibilities.
• Excellent business acumen and ability to exercise sound judgment and prioritization.
• Able to observe and maintain the utmost confidentiality.
• Ability to work in a fast paced environment.
• Experience working with a publicly traded company.
• Advanced level in Microsoft Outlook, Word, Excel, and PowerPoint.

Key skills & core values you bring:

• Inclusion & Diversity: Creates/supports an inclusive environment that values/celebrates differences
• Integrity/Honesty: Behaves in an honest, fair, and ethical manner
• Leadership: Is able and desires to lead, influence, and inspire others; motivates, empowers, develops, and directs people as they work
• Collaboration and Teamwork: Works productively with and supports others to achieve goals; seeks partnerships and diverse perspectives
• Adaptability/Agility: Tolerates uncertainty and ambiguity and can change priorities in a fast-paced environment.
• Decision Making: Uses logic and reasoning to evaluate alternatives and make effective, timely decisions.
• Strategic Thinking: Sets strategies that are aligned to vision and values of the company to achieve.
• goals/vision/further the mission; considers the 'big picture' implications of decisions.
• Resilience: Remains persistent; recovers quickly from setbacks.

must haves:

• Acknowledges the presence of choice in every moment and takes personal responsibility for their life.
• Possesses an entrepreneurial spirit and continuously innovates to achieve great results.
• Communicates with honesty and kindness and creates the space for others to do the same.
• Leads with courage, knowing the possibility of greatness is bigger than the fear of failure.
• Fosters connection by putting people first and building trusting relationships.
• Integrates fun and joy as a way of being and working, aka doesn't take themselves too seriously.

Authorization to work in Canada is required for this role.

Compensation and Benefits Package

lululemon's compensation offerings are grounded in a pay-for-performance philosophy that recognizes exceptional individual and teamperformance. Thetypical hiring range for this position is from $59,800 - $78,500 annually; the base pay offered is based on market location and may vary depending on job-related knowledge, skills, experience, and internal equity. As part of our total rewards offering, permanent employees in this position may be eligible for our competitive annual bonus program, subject to program eligibility requirements.

At lululemon, investing in our people is a top priority. We believe that when life works, work works. We strive to be the place where inclusive leaders come to develop and enable all to be well. Recognizing our teams for their performance and dedication, other components of our total rewards offerings include support of career development, wellbeing, and personal growth:

• Extended health and dental benefits, and mental health plans
• Paid time off
• Savings and retirement plan matching
• Generous employee discount
• Fitness & yoga classes
• Parenthood top-up
• Extensive catalog of development course offerings
• People networks, mentorship programs, and leadership series (to name a few).

Note: The incentive programs, benefits, and perks have certain eligibility requirements. The Company reserves the right to alter these incentive programs, benefits, and perks in whole or in part at any time without advance notice.

workplace arrangement

In-person collaboration and connection is important to our culture. Work is performed onsite, minimum 4 days per week

#LI-Onsite

#LI- TJ1