Lower School Student Information System Administrator

MacLachlan College has an exciting opportunity for a Part-Time Lower School Student Information Systems (SIS) Administrator to join our team!

About MacLachlan College

MacLachlan College, founded in 1978, is an independent (Pre-K to Grade 12) co-educational school in Oakville, Ontario. Now with two dedicated campuses, Lower School (Pre-K to Grade 6) and Upper School (Grade 7 to Grade 12), MacLachlan is committed to providing a learning environment that promotes an entrepreneurial, success-driven, and future-oriented mindset that is integrated into every aspect of school life.

Offering the benefits of small class sizes, MacLachlan is a world-class school with highly dedicated and engaged teachers and an internationally recognized curriculum. Our exceptional PK through Grade 12, co-educational learning environment is centered on academic excellence and an ongoing commitment to the latest innovations in education.

In addition to offering academic excellence to our students, MacLachlan College is committed to providing an exceptional workplace for our staff. We believe that investing in our faculty is essential to ensuring the success of our students. That's why we offer a competitive salary and benefits package, including health, dental, and vision insurance, retirement savings plans, and professional development opportunities.

At MacLachlan, we foster a supportive, collaborative community that values diversity, equity, and inclusion. We encourage our staff to maximize their potential as educators and mentors by providing opportunities for professional growth, leadership development, and recognition of their achievements. Our strong co-curricular emphasis and global focus, inspired by our Advanced Placement courses and International Baccalaureate programme, offer unique opportunities for our staff to engage with students beyond the classroom and make a difference in their lives. To learn more about MacLachlan College, please visit: www.maclachlan.ca

The Position:

The Lower School SIS administrator is responsible for the operation of the Lower School’s Student Information systems and the related data. The Lower School SIS administrator manages the student data, including personal information, attendance records, grades, schedules, report cards and more. This involves entering new student data into the system(s), updating existing data, providing exports, and ensuring that all data is accurate and up to date across multiple platforms. The Lower School SIS administrator is accountable to and works closely with the Director of IT to ensure the system(s) properly supports the functions of the school and to ensure our school data is accurately reported to the Ministry of Education as required.

The Lower School SIS administrator will also act as daily back up for the Front Office Administration staff for coverages and duties.

Key Responsibilities:

• Enter and maintain all constituent (student and parent) data across multiple systems, including Teacher/Course/Room and Student timetables, student credit information.
• Create and maintain Ministry of Education records including the OSR, OEN, MEN and Office Index Cards.
• Produce report cards, as requested and at scheduled intervals throughout the school year.
• Proofreading & editing all report cards and printing and filing all required documents in the students’ OSR.
• Assist Director of IT with ONSIS reporting in the Fall, Spring & Summer and make data corrections where required.
• Creating Lower School homerooms, course schedules, class lists.
• Setting up and maintaining report card templates.
• Preparing letters and exports as required.
• Perform other related Administrative Assistant duties and daily reception coverages.

Skills and Qualifications:

• Post secondary education, preferably in Computer Science, Information Technology, System Administration, or a closely related field, or equivalent experience required.
• A minimum of Five (5) years of experience managing a Student Information System is an asset.
• Knowledge of: Blackbaud SIS, Trevlac Online Student Management, ONSIS and OEN Applications, Core Office 365 Applications.
• Ability to manage student data with a high level of accuracy across multiple student information systems and Ministry of Education Applications.
• Strong communication skills in being able to communicate effectively in both written and oral form with people of various levels of technical abilities.
• Demonstrate strong collaboration skills and able to work as a member of a multidisciplinary team in an education environment.
• Strong organizational and administrative skills.
• Service oriented.

Workplace Requirements and Conditions:

• Primary work Location: 2794 South Sheridan Way, Oakville, ON L6J 7T4.
• Secondary work Location: 337 Trafalgar Road, Oakville, ON L6J 3H3.
• Occasional evening and weekend work, as required.
• Occasional travel, as required.
• Hours are 8:00 a.m. to 1:00 p.m., Monday to Friday, including summer.

Qualified candidates are encouraged to apply and send their application to https://tealandco.com/careers/.

As a condition of employment, a Police Record Check with Vulnerable Sector Screening is required. We thank all candidates in advance. Please note, only those candidates selected for an interview will be contacted.

MacLachlan College welcomes applications from all qualified individuals, including, but not limited to women, persons with disabilities, visible minorities (racialized), aboriginal (Indigenous) persons and persons of any gender identity and sexual orientation. MacLachlan is committed to a positive, supportive, and inclusive environment.

MacLachlan College is committed to providing accommodations for persons with disabilities. Please contact us at lbelluomini@maclachlan.ca for further details or if you require any information in an alternate format.