Logistics Invoice Specialist

Natural Factors; Kitchener; Hybrid; USD 75,000 - 100,000; Full time

Job summary

An established industry player is looking for a Logistics Invoice Specialist to join their dynamic team. In this pivotal role, you will manage freight audit and payment processes, ensuring timely and accurate payments to logistics providers. Your expertise in accounts payable and advanced Excel skills will help streamline operations and enhance transparency in the invoice lifecycle. This full-time position offers competitive compensation and comprehensive benefits, including a 401(k) retirement plan and medical insurance. If you thrive in a fast-paced environment and are passionate about logistics, this is the perfect opportunity for you.

Benefits

401(k) retirement plan

Medical insurance

Dental insurance

Life insurance

Disability insurance

Paid time off

Sick days

Performance bonus

Qualifications

• 2+ years of experience in Accounts Payable management.
• Advanced skills in Microsoft Excel and data analytics required.

Responsibilities

• Manage logistics invoice auditing processes for accuracy.
• Collaborate with internal teams to improve invoice workflows.

Skills

Accounts Payable Management

Microsoft Excel

Data Analytics

Communication Skills

Organizational Skills

Attention to Detail

Time Management

Education

Associate’s or Bachelor’s degree in Finance

Logistics

Accounting

Tools

SAP

ERP Systems

Job description

At Canadian Solar, our vision is to make lives better by bringing electricity powered by the sun to millions of people worldwide. As a leading manufacturer of solar panels, inverters, and energy storage solutions, we've been an industry front-runner since our founding in 2001. Our commitment to sustainability is reflected in all parts of our organization as we navigate the complexities of a booming industry.

Throughout Canadian Solar's subsidiaries, e-Storage, Recurrent Energy, MSS, and CSI Solar Co., we invest in our employees' growth. Our training programs and promotional opportunities ensure we all can continue to learn. We understand the importance of work-life balance and provide various flexible work options to support our employees' well-being. Join our team to "Make the Difference" by creating a lasting positive impact on the world and the communities where we operate.

Location: This is a hybrid position requiring 3 days per week office attendance at either our Kitchener, Ontario, or Walnut Creek, CA locations. We are seeking local candidates who do not require relocation.

Position Summary: The Logistics Invoice Specialist plays a key role in managing Canadian Solar’s freight audit and payment processes. This position is responsible for ensuring logistics providers are paid accurately and on time. The Specialist will work closely with service providers to define, implement, and oversee data exchanges that enhance control and transparency within the invoice lifecycle. Regular communication with carriers is essential to ensure timely receipt of all freight bills and supporting documentation, and to resolve any outstanding balances or discrepancies.

Key Responsibilities:

• Develop and maintain a comprehensive invoice auditing process to ensure all freight invoices are recorded, organized, and verified for accuracy.
• Ensure carriers submit billing in a timely manner, with charges for completed shipments submitted within the corresponding accounting period or accrued accordingly.
• Manage accurate accruals, general ledger coding, and cost center assignments for logistics providers.
• Support the implementation of SSUI audit software to automate processes and improve efficiency.
• Analyze submitted invoices and escalate unresolved discrepancies to the logistics team for further action.
• Assist in resolving invoice issues and reporting discrepancies with carriers; help reconcile and settle corrections as needed.
• Monitor and document invoice discrepancies; summarize outcomes by amount and carrier to support logistics analysis and decision-making.
• Collaborate with internal departments to identify and implement process improvements that streamline invoice and payment workflows.
• Ensure carrier payment terms are met and address issues related to short-pays, disputes, or aging balances.

Qualifications & Experience:

• 2+ years in Accounts Payable management with a solid foundation in Finance & Accounting.
• Advanced skills in Microsoft Excel and data analytics.
• Associate’s or Bachelor’s degree in Finance, Accounting, or Logistics is preferred but not required.
• Experience managing large data sets within ERP systems; SAP experience is preferred but not mandatory.
• High attention to detail with strong organizational and self-management skills.
• Excellent communication skills and ability to build strong relationships internally and externally.
• Proven ability to prioritize and manage workload in a fast-paced environment while meeting deadlines.
• Working knowledge of logistics contracts and pricing models, including warehousing, ocean freight, FTL, and LTL services.

Compensation and Benefits: Canadian Solar offers a competitive salary plus comprehensive benefits and a performance bonus based on annual objectives. Benefits include a 401(k) retirement plan, medical/dental/life/disability insurance, PTO, and sick days. This is a full-time position.

The pay range for this position is $75,000 – $100,000 USD, representing annual base salary only, excluding bonuses, incentives, or benefits. The range is subject to change.

Canadian Solar Inc. is an Equal Opportunity Employer (EOE). Qualified applicants are considered without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, or veteran status.