Logistics & Inventory Coordinator

InPho; Ottawa; On-site; CAD 75,000 - 90,000; Full time

Benefits offered by this job

Health benefits

Equity packages

Flexible work environment

Job summary

Inpho in Ottawa is seeking a detail-oriented Logistics & Inventory Coordinator to manage the daily movement of semiconductor products and engineering equipment. You will handle sensitive inventory, ensure accurate shipping, receiving, and ERP data entry, and collaborate with Engineering, Finance, and Operations.

You will lead international shipments, maintain a tidy stockroom, support ERP implementation, assist with month-end counts, and help with invoice documentation.

Qualifications

• University degree or college diploma in SCM, operations, engineering, business, or related field.
• 3–5 years in logistics, shipping/receiving, or material handling.
• Experience with international shipping and Incoterms.
• Experience handling semiconductor chips, wafers, or sensitive components with ESD safety.
• Experience with inventory control, cycle counting, BOM management, and cost analysis in manufacturing.
• Proficient with ERP systems and high-volume data entry.
• Excel proficiency (pivot tables, lookups) and MS Office 365.
• Strong attention to detail, analytical and organizational skills.
• Excellent communication and teamwork; capable in a fast-paced environment.
• Ability to lift/move boxes up to 40 lbs.

Responsibilities

• Handle high‑value test equipment and semiconductor materials with strict ESD compliance.
• Track engineering materials and prototypes; manage a organized stockroom.
• Maintain stockroom storage using dry packs and nitrogen cabinets.
• Manage inbound/outbound shipments (FedEx, DHL, UPS, freight).
• Prepare international shipping documents; coordinate with customs brokers.
• Enter real-time ERP data: receipts, stock transfers, and shipping.
• Support ERP implementation with data entry, testing, and process docs.
• Assist Finance with month-end inventory counts and invoice documentation.

Skills

Attention to detail

Analytical skills

Communication skills

Excel (Pivot tables)

MS Office 365

ERP data entry

Organizational skills

Teamwork

Education

University degree or college diploma in SCM/Operations/Engineering/Business

Tools

Epicor

NetSuite

SAP

Oracle

ERP systems

Job description

About Inpho

Inpho is a fast-growing startup, focused on developing cutting-edge optoelectronic solutions for next-generation communications, and photonic systems. Our multidisciplinary team is pushing the boundaries of innovation in integrated photonics and semiconductor packaging.

Inpho’s new class of electro-photonic chips is poised to revolutionize and disrupt the optical interconnect market. Utilizing this new class of chips enables existing optical interconnect systems to be built at much lower cost; new architectures to be deployed that provide significantly higher price/performance; and a whole new generation of higher speed interconnect to be built that to date have been impossible.

About the Role

We are seeking a detail-oriented Logistics & Inventory Coordinator to handle the daily movement of our semiconductor products and engineering equipment. This role is responsible for the physical handling of sensitive inventory and equipment, ensuring everything is shipped, received, and tracked correctly. You will be the primary person executing international shipments and maintaining our ERP data, working closely with Engineering, Finance, and Operations.

Key Responsibilities

Specialized Material Handling & Control

• Sensitive Handling: Execute the safe handling of high-value test equipment and semiconductor materials, including wafers, die, and packaged chips. Ensure strict adherence to ESD (Electrostatic Discharge) protocols.
• Engineering Material Tracking: Act as the primary point of contact for Engineering material control, ensuring prototypes and R&D hardware are tracked and available.
• Stockroom Management:Maintain a highly organized, clean, and compliant stockroom. Ensure that all sensitive materials are stored in dry packs, nitrogen cabinets, or specialized carriers as required.

Logistics & Trade Compliance

• Shipping & Receiving:Manage all inbound and outbound shipments (FedEx, DHL, UPS, Freight). Verify incoming materials against packing slips and inspect for any shipping damage to sensitive containers.
• Global Customs:Prepare international shipping documentation (Commercial Invoices, Packing Lists). Coordinate with customs brokers to ensure smooth clearance of high-value semiconductor shipments.

ERP Data & Finance Support

• ERP Transactions:Responsible for real-time data entry in the ERP system. Perform all system receipts, stock transfers, and shipping transactions to maintain a high level of inventory accuracy.
• System Implementation:Support the team during ERP implementation phases by assisting with data entry, system testing, and process documentation.

Finance Liaison

• Assist Finance with month-end inventory counts and provide documentation needed for invoice reconciliation and asset tracking.

Qualifications

• University degree or college diploma in Supply Chain Management, Operations, Engineering, Business, or a related discipline.
• 3–5 years of experience in logistics, shipping/receiving, or material handling.
• Experience with international shipping and knowledge of Incoterms.
• Prior experience handling semiconductor chips, wafers, or sensitive electronic components, and familiarity with ESD safety standards, and semiconductor packaging (Waffle packs, Gel-paks, Tape & Reel) is a significant asset.
• Experience with inventory control, cycle counting, understanding of BOM management, and cost analysis in a manufacturing environment.
• Working experience with an ERP system (e.g., Epicor, NetSuite, SAP, Oracle, or similar). You must be comfortable with high-volume, high-accuracy data entry.
• Proficient in Microsoft Excel (pivot tables, lookups) and MS Office 365.
• High level of attention to detail, strong analytical skills, and ability to learn quickly.
• Exceptional communication, interpersonal, and organizational skills.
• Experience working in a fast-paced environment, both independently and as part of a team.
• Ability to handle delicate materials with precision and lift/move boxes up to 40 lbs.

Preferred Additional Qualifications

• Experience in an early-stage or scaling startup.
• Experience in a high-tech hardware design and manufacturing company (semiconductor, photonics, or electronics assembly).
• Experience implementing or optimizing an ERP system (e.g., NetSuite, Epicor).
• Exposure to lean manufacturing, Kaizen, or Six Sigma methodologies.
• Bilingual (English / French / Mandarin) an asset.

Why Join Inpho?

• Be part of a mission-driven startup shaping the future of photonics.
• Competitive salary, full health benefits and equity packages, flexible work environment, and career growth opportunities.

Come work with a dynamic, high-talent team to build and commercialize the highest performance photonics chips in the world!

Additional Information

This posting is for a newly created position.

The expected compensation range for this position is CAD $75,000 - $90,000 annually. Actual compensation offered for this position will be determined based on a variety of factors, including the candidate’s skills, level, experience, qualifications, and overall fit for the role.

Inpho may use Artificial Intelligence (AI) to support aspects of the recruitment process, including candidate screening and assessment. All final hiring decisions are made by Inpho’s Hiring Team.

Inpho is an equal opportunity employer committed to fostering an inclusive, diverse, and respectful workplace. We provide equal employment opportunities without discrimination based on race, colour, religion, sex, gender identity or expression, sexual orientation, national origin, age, disability, veteran status, or any other characteristic protected by applicable law.

If you require accommodation during the recruitment process, please contact Inpho Human Resources at [e-mail]

We thank all candidates for their interest in Inpho. Only those candidates selected for an interview will be contacted.