Logistics Coordinator

Goldbeck Recruiting; Vancouver; On-site; CAD 55,000 - 65,000; Full time

Benefits offered by this job

Benefits

Paid Vacation

RRSP

Job summary

Goldbeck Recruiting is seeking a Logistics Coordinator for a North American importer of wood panel and building materials. The role focuses on end-to-end supply chain tasks, including PO entry, shipment coordination, and customs documentation, to support deliveries in the US and Canada.

You will liaise with freight forwarders, warehouses, and customers, ensuring ERP data stays accurate, and schedules are met in a fast-paced environment.

Qualifications

• Proven experience in logistics coordination, supply chain, or a related role.
• Strong knowledge of international shipping, customs processes, and import regulations for US/Canada.
• Experience handling logistics for large shipments is preferred.
• Familiarity with ERP systems and inventory management.
• Proficiency in Excel and Microsoft Office; good data handling and communication skills.
• Detail-oriented with the ability to work under tight timelines.
• Ability to multitask and manage multiple priorities in a fast-paced environment.

Responsibilities

• Prepare and enter purchase orders and cost sheets into the ERP system, ensuring accuracy.
• Maintain and update purchase orders with real-time status, costing, and delivery information.
• Coordinate domestic and international shipments, including ocean and land freight.
• Communicate with freight forwarders, trucking companies, and shipping partners to manage delivery schedules.
• Ensure ERP reflects up-to-date shipment status and validate shipments against POs.
• Arrange transportation from ports to customer sites or warehouses.
• Manage payment of shipping charges to enable container release.
• Prepare import and customs documentation; liaise with customs brokers as required.
• Ensure compliance with import regulations and maintain inventory records in ERP.
• Support month-end inventory reconciliation with accounting and warehouse partners.
• Coordinate warehouse releases and monitor inventory movement and orders.
• Generate sales confirmations and proforma invoices; track sales orders in ERP.
• Provide customers and internal stakeholders with timely order status updates and shipment notices.
• Perform general administrative duties including filing, phones, and office supplies.
• Manage logistics for importing large, heavy materials into US and Canada.

Skills

Logistics coordination

International shipping

ERP systems

Excel

Communication

Attention to detail

Multitasking

Tools

ERP systems

Job description

A North American importer specializing in wood panel and building materials, known for its strong global supplier network, quality assurance standards, and customer-focused supply chain solutions.

Responsibilities

• Prepare and enter purchase orders and cost sheets into the ERP system, ensuring accuracy and completeness
• Maintain and update purchase orders with real-time status, costing, and delivery information
• Coordinate domestic and international shipments, including ocean and land freight
• Communicate with freight forwarders, trucking companies, and shipping partners to manage delivery schedules and logistics execution
• Ensure ERP reflects up-to-date shipment and delivery status at all times
• Validate shipments against purchase orders to ensure accuracy and completeness
• Arrange transportation from ports/docks to customer sites or warehouses
• Manage timely payment of shipping charges to facilitate container release
• Prepare and manage import and customs documentation; liaise with customs brokers as required
• Ensure compliance with all applicable import regulations
• Maintain inventory records within the ERP system and support month-end inventory reconciliation with accounting and warehouse partners
• Conduct periodic warehouse visits to perform or validate physical inventory counts
• Coordinate warehouse releases and monitor inventory movement and outstanding orders
• Generate sales confirmations and proforma invoices; maintain and track sales orders in ERP
• Provide customers and internal stakeholders with timely order status updates and shipment notifications
• Perform general administrative duties including filing, answering phones, receptionist support, and ordering office supplies
• Manage logistics operations involving the import of large, heavy materials into the US and Canada, ensuring efficiency and compliance

Qualifications

• Proven experience in logistics coordination, supply chain, or a related role
• Strong knowledge of international shipping, customs processes, and import regulations, particularly for US and Canadian markets
• Experience handling logistics for large, heavy materials is highly preferred
• Familiarity with ERP systems and inventory management processes
• Proficiency in Microsoft Office applications, particularly Excel, as well as database and email systems
• Strong attention to detail with the ability to deliver accurate work under tight timelines
• Ability to multitask and manage multiple priorities in a fast-paced environment
• Excellent communication and interpersonal skills for coordinating with vendors, warehouses, and customers
• Experience in the lumber industry is an asset but not required
• Self-motivated, organized, and capable of working both independently and collaboratively

Salary and Benefits: $55,000 - $65,000

• Benefits
• Paid Vacation
• RRSP