Litigation Assistant

Marberg Staffing; Toronto; Hybrid; CAD 55,000 - 60,000; Full time

Job summary

Marberg Staffing in Toronto/North York is seeking a Litigation Assistant to support mortgage enforcement matters within a mid-size law firm.

The role involves drafting legal documents, managing litigation files, court filing coordination, and client communication while working a hybrid schedule (2 days remote, 3 days onsite) with a probationary period required onsite.

Qualifications

• Education: Post Secondary Degree or Diploma in Legal Administration or equivalent combination of education and work experience.
• Preferred Work Experience: At least 4 years of experience supporting a litigation practice, with a focus on mortgage enforcement.
• Preferred Sector Experience: Law Firm experience required.

Responsibilities

• Provide legal and administrative support to legal team, with an emphasis on mortgage enforcement matters.
• Provide comprehensive administrative and litigation support to lawyers handling mortgage enforcement files
• Draft, prepare, and revise legal documents, including statements of claim, affidavits, notices of sale, and motion materials
• Manage and maintain litigation files from initiation through resolution
• Coordinate service and filing of court documents in accordance with applicable rules and deadlines
• Monitor timelines, limitation periods, and court schedules to ensure compliance
• Communicate with clients, financial institutions, opposing counsel, and third parties (e.g., process servers, title searchers)
• Conduct title and corporate searches, and review relevant documents
• Prepare reporting letters and status updates for clients
• Assist with enforcement proceedings, including evictions, writs of possession, and judicial sales
• Maintain accurate records in document management and case management systems
• Additional litigation and mortgage enforcement responsibilities as required.

Skills

Legal drafting

Litigation support

Mortgage enforcement

Microsoft Office

Communication

Education

Post-secondary degree or diploma in Legal Administration

Tools

Court filing systems

Legal software

e-filing platforms

Job description

Litigation Assistant, Mortgage Enforcement

for mid-size law firm client, North York.

Job Type: Permanent Full-Time.

Existing Vacancy: Yes.

Compensation: From $55,000 to $60,000 per annum + benefits.

Regular Work Hours: 7.0 hours per day not including 1 hour lunch break, to be worked during regular business hours, Monday to Friday (35 work hours per week).

Work Location: Hybrid - combination of 2 days remote-based and 3 days onsite at client's North York office, with free parking provided. Probationary period to be worked 100% onsite.

Responsibilities Summary

Provide legal and administrative support to legal team, with an emphasis on mortgage enforcement matters.

• Provide comprehensive administrative and litigation support to lawyers handling mortgage enforcement files
• Draft, prepare, and revise legal documents, including statements of claim, affidavits, notices of sale, and motion materials
• Manage and maintain litigation files from initiation through resolution
• Coordinate service and filing of court documents in accordance with applicable rules and deadlines
• Monitor timelines, limitation periods, and court schedules to ensure compliance
• Communicate with clients, financial institutions, opposing counsel, and third parties (e.g., process servers, title searchers)
• Conduct title and corporate searches, and review relevant documents
• Prepare reporting letters and status updates for clients
• Assist with enforcement proceedings, including evictions, writs of possession, and judicial sales
• Maintain accurate records in document management and case management systems
• Additional litigation and mortgage enforcement responsibilities as required.

Qualifications

Education: Post Secondary Degree or Diploma in Legal Administration or equivalent combination of education and work experience.

Preferred Work Experience: At least 4 years of experience supporting a litigation practice, with a focus on mortgage enforcement.

Preferred Sector Experience: Law Firm experience required.

Technical and Language Skills Requirements

• Proficiency in legal drafting and document preparation
• Experience with court filing systems (e.g., e-filing platforms)
• Strong attention to detail and accuracy
• Effective written and verbal communication skills
• Proficiency in Microsoft Office and legal software systems
• Strong written and reading comprehension skills, including advanced-level business writing skills, excellent spelling, grammar, proofreading and syntax.

Task -Based Qualifications and Additional Attributes

• Strong knowledge of foreclosure and/or power of sale procedures and applicable court rules
• Punctual, responsible, and reliable. Demonstrated record of professional conduct and character.
• Focused and able to work effectively with minimal direction and supervision, to prioritize tasks effectively, and to manage volume targets and due dates.
• Pleasant and courteous. Demonstrated commitment to client service and professional representation of the organization.
• Proven ability to professionally handle confidential information and exercise good judgment in the interpretation and application of instructions and organization policy.
• Superior attention to detail and an organized, methodical approach to completion of tasks.
• Demonstrated ability to work well both independently and collaboratively, and in an advisory capacity, and liaise effectively with a wide and diverse range of internal and external stakeholders.

Additional Requirements

• Must be legally entitled to work in Canada, providing satisfactory documentation upon request.
• Ability to work both remotely and onsite, abiding by the organization's health and safety policies.
• Ability to promptly provide a minimum of 3 recent, qualified employment references at the point of client interview who are available to speak with either Marberg or Marberg's client.
• Satisfactory Background Checks, Technical Skills Evaluations, Interpersonal Skills Assessment, and Employment References as required.

Marberg is committed to supporting workplace diversity and inclusivity, to reflect the demographic profile of all Ontarians. Applications are encouraged from equity seeking groups including people of colour, Indigenous people, individuals with disabilities, and people from the LGBTQ2S community.