Library Tech/Educational Assistant/Secretary 2 (LME) - Permanent

St. Clement's School; Lamont; On-site; CAD 40,000 - 55,000; Full time

Job summary

A leading educational institution in Alberta is seeking a full-time Library Technician/Educational Assistant/Secretary II. This multifaceted role involves library management, assisting diverse learners, and administrative tasks. Ideal candidates will have strong communication and organizational skills, along with relevant educational qualifications. Join a supportive community dedicated to fostering student success and engagement in a dynamic learning environment.

Benefits

Comprehensive benefit package

Qualifications

• High School Diploma required; Library Technician Diploma preferred.
• Minimum of one year related experience required.

Responsibilities

• Assist students and staff in utilizing library resources.
• Support diverse learners in the classroom.
• Maintain student attendance and assist with administrative tasks.

Skills

Strong oral and listening communication skills

Strong interpersonal skills

Strong organizational skills

Reliability and dependability

Ability to work effectively as an active team member

Education

High School Diploma

Library Technician Diploma (2 year)

Educational Assistant Certificate

Job description

Elk Island Public Schools (EIPS) is one of the largest school divisions in Alberta, serving the education needs of approximately 17,950 students in 42 schools. Every day, the staff and students of EIPS are encouraged to pursue opportunities to grow and discover their passions in life. We pride ourselves on providing staff and students with the tools to achieve success by offering dynamic programming, current resources, and practical professional learning opportunities.

EIPS is recruiting a full-time Library Technician/Educational Assistant/Secretary II at Lamont Elementary. 4 hours per day will be spent as a Library Technician.1.5 hours per day will be spent supporting diverse learners in the classroom as an Educational Assistant. This may include communication delays, medical, and positive behavioural supports. 1 hour per day will be spent taking attendance and Rycor for field trip payments as a Secretary II.

Lamont Elementary serves approximately 335 students in kindergarten to Grade 6, with 17 teaching staff and 17 support staff. The school is located in Lamont, AB, approximately 60 kilometres northeast of Sherwood Park, AB.

Lamont Elementary is located in a community that strongly supports and appreciates the value of education. The school offers an outstanding academic program, including a range of opportunities for students to participate in fine arts programming. Opportunities also include a variety of extracurricular activities including a strong intramural program, sports teams and numerous clubs. The school’s mission is to provide the best possible quality instruction to students and to support the values of the community it serves. Lamont Elementary is also a designated Play And Learn at School (PALS) pre-kindergarten site within the Division.

• Commencing August 27, 2025
• 32.5 hours per week (Monday to Friday, 6.5 hours per day), Library Technician 4 hours/day, Educational Assistant 1.5 hours/day, Secretary II 1 hour/day
• Open to internal and external applicants, priority will be given to permanent employees
• Click on "Sign in with Employee Email" to be considered an internal applicant
• EIPS offers a comprehensive benefit package

LIBRARY TECHNICIAN

The Library Technician assists students, teachers, and support staff in effectively utilizing the learning resources available within the library/learning commons. The library technician must understand the standardized technical procedures that exist in all libraries and must be an information specialist in all forms, including books, periodicals and online resources. The Library Technician will maintain the library/learning commons through team planning and application of standardized library policies and procedures. This individual receives direction from the Teacher-Librarian or Principal.

Circulation Services

• Input and monitor the circulation of library resources
• Compile overdue reports and track overdue materials
• Contact parents regarding overdue materials, as necessary
• Collect money for lost and damaged materials
• Generate statistical reports
• Shelve books and other materials in a timely fashion
• Facilitate the ordering and circulation of materials within the school
• Route periodicals to appropriate teachers

Assistance to Students and Staff

• Provide guidance to students in locating materials both in print and online
• Provide readers advisory service for students
• Facilitate and support individual students and classes doing research in the library
• Supervise and assist students with internet usage
• Assist teachers in locating resources for unit planning
• Organize and/or assist with reading promotion activities
• Demonstrate the use of the OPAC for staff and students

Library Automation

• Use international cataloguing standards to create electronic records and to modify imported and existing records in the library database
• Locate and import electronic library records using subscription services and/or the Internet
• Manage database of electronic library records through global changes, authority indexes, and individual updates
• Create and modify various reports including statistics, bibliographies, and database maintenance reports
• Perform and manage automated library inventory

Technology and Equipment

• Assist students and teachers with the operation of computers (including Internet, email, word processing, spreadsheets, and other applications)
• Assist students and teachers with the operation of AV and technological equipment (may include computer projectors, photocopier, laminator, etc.)
• Troubleshoot computer and equipment problems in and adjacent to the library
• Work with Technology Services personnel in the deployment of IT resources
• Follow EIPS repair procedures for AV and technological equipment
• Maintenance (dust, clean, replace bulbs, etc.) of AV and technological equipment in and adjacent to the library
• Maintain inventory of AV equipment (model and serial number)

Acquisition of Materials

• Assist the Teacher-Librarian or Principal with the library-allocated budget
• Maintain a consideration file for future purchases
• Research to locate the best pricing and availability for various library resources
• Place library materials and supply orders
• Accompany certified staff to book displays and takeaway sales
• Track, verify and monitor orders for missing items and backorders
• Monitor and track periodical orders
• Process new materials (organizing, taping, covering, stamping, bar-coding, etc.)

Library Maintenance and Organization

• Train and provide functional supervision to library volunteers, student helpers, and work-experience students
• Maintain a neat and organized work environment
• Create and maintain an inviting learning environment
• Ensure books and materials are properly filed on the shelves (shelf-reading)
• Under the direction of certificated staff, manage the library collection by organizing, monitoring, and weeding materials
• Repair damaged library materials as necessary
• Prepare displays and bulletin boards
• Promote library resources (displays, bibliographies, reports, book talks, reading to students, etc.)
• Prepare and maintain library and computer lab schedules
• Filing
• Manage library mail and email.

• Other duties as assigned

EDUCATION AND EXPERIENCE

• High School Diploma
• Library Technician Diploma (2 year)
• Equivalencies may be considered

EDUCATIONAL ASSISTANT

Educational Assistants (EAs) assist teachers with many instructional and non-instructional tasks in the classroom and with other school activities. EAs work as members of the school and student support team. EAs either work with a particular special needs student or a group of students within a class or in a special program.

The EA provides routine and repetitive instructional support. Under the direction of the teacher, an EA assists the student in acquiring the education and skills necessary for advancement in the educational setting. To reach this objective, the EA follows an individually prescribed learning program, through team planning and working one-on-one with the student(s). This involves routine recording, basic charting and logging of observations. EAs may provide personal care and additional assistance for students depending on their particular needs.

EDUCATION AND EXPERIENCE

• High School Diploma
• Educational Assistant Certificate or comparable education would be an asset
• A First Aid certificate would be an asset
• Non-Violent Crisis Intervention training would be an asset
• Courses related to working with students with special needs would also be an asset
• Minimum of one year related experience

Demonstrated Skills and Competencies

• Strong oral and listening communication skills
• Strong interpersonal skills combined with tact and diplomacy
• Strong organizational skills, time management skills and pacing skills to support student scheduling
• Reliability and dependability
• Ability to work effectively as an active team member in cooperation with other team members and students
• Comfort and competency working with personal computers and other technologies to support student learning, including communication devices
• Ability to respect and value all individuals with sensitivity to diversity
• Ability to respond appropriately to challenging behaviours of students
• Ability to effectively utilize crisis intervention strategies
• Ability to demonstrate flexibility in work assignments
• Willingness to tend to the personal care needs of students if required

Note: This position might require lifting and carrying demands that require the ability to bend at the waist, stoop, and twist frequently, the ability to lift between 10 to 50 lbs., the ability to carry, push and pull between 10 to 50 lbs., and the ability to stand, walk and sit frequently. The incumbent may be subject to the challenging behaviours of students.

SECRETARY II

Secretaries perform a broad range of general off ice tasks to assist in the positive and eff icient operation of the schoolor department. Their duties are generally under the direct supervision of the Principal/Assistant Principal.

PowerSchool/PASI

• Maintain student attendance daily, record student absence, appointments, and late messages from parents
• Call parents if the school has not been contacted regarding the student’s absence as directed by Administration
• Update basic student demographic information
• maintain student cumulative files
• May be responsible for creating basic reports
• Maintain and verify the information for PASI submissions
• Monitor changes and implications for funding
• Responsible for providing audit information as requested by Alberta Education
• Meet Alberta Education Reporting submission deadlines
• Submit class size information report
• Register new students

Secretary/Clerical

• Responsible for telephone switchboard and directing calls
• Record and relay telephone messages to staff and students
• Other duties as assigned

QUALIFICATIONS

Education and Experience

• High School Diploma
• Supplemented by related courses
• Minimum of one-year related experience in a school or off ice environment
• Equivalencies will be considered

For further information, contact Marlis Marler, Principal at 780-895-2269 or email [e-mail].

Only online applications will be accepted.

Elk Island Public Schools appreciates and considers all applications; however, we only contact candidates who are selected for interviews.

“If you require assistance with the application system, please call Apply to Education at 1-877-900-5627 or email [e-mail].”