Legislative Information / Archives Technician

Oxford County; Woodstock; On-site; CAD 50,000 - 70,000; Full time

Job summary

Oxford County is seeking a dedicated individual to assist in the safekeeping of official records and manage requests under relevant privacy acts. This role requires post-secondary education in Archives or Library Technician programs, strong interpersonal skills, and technical proficiency. The successful candidate will contribute to the preservation of local history and ensure compliance with legislative requirements.

Benefits

Comprehensive health and dental benefits plan

Employee and Family Assistance Plan

Competitive Vacation and Sick Leave policies

Professional development and tuition reimbursement opportunities

Flexible Work Arrangements, including hybrid work

Qualifications

• High level of interpersonal, communication, and customer relations skills.
• Ability to prioritize workload and meet deadlines.
• Experience with digitization and web archiving.

Responsibilities

• Assist in the safekeeping of official records for the County.
• Administer requests under MFIPPA and PHIPA.

Skills

Interpersonal skills

Communication skills

Customer relations skills

Technical skills

Education

Post-secondary education in Archives or Library Technician program

Tools

Microsoft Office

Adobe Acrobat

Adobe Photoshop

ABBY FineReader

Vita Digital Collections Toolkit

Laserfiche

Job description

More

WHAT WE OFFER :

• Comprehensive health and dental benefits plan effective immediately
• Employee and Family Assistance Plan available
• Competitive Vacation and Sick Leave policies
• Professional development and tuition reimbursement opportunities
• Flexible Work Arrangements, including hybrid work

POSITION SUMMARY :

Assists in the safekeeping of all official records for the County, and those maintained by the Oxford County Archives, and administering requests under the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA) and the Personal Health Information Protection Act (PHIPA).

QUALIFICATIONS FOR SUCCESS :

• Post-secondary education in an Archives or Library Technician program.
• Knowledge of local history, familiarity with archival procedures and practices, relevant standards, legislation, current trends and principles are assets.
• An equivalent combination of education and experience may be considered.
• High level of interpersonal, communication, and customer relations skills.
• Ability to prioritize workload, meet deadlines, be detailed oriented and accurate.
• Strong technical skills and previous experience with digitization, web archiving, and website design, as well as a social media background are assets.
• Demonstrated proficiency with Microsoft Office programs.
• Experience with Adobe Acrobat, Adobe Photoshop, ABBY FineReader, Vita Digital Collections Toolkit (or other digital archive management software), and Laserfiche are assets.
• Understanding of Ontario curriculum and previous experience with public and educational program development an asset.
• Ability to demonstrate the required competencies for this position in alignment with Oxford County’s competency framework.
• Knowledge of relevant legislation, statutes and regulations related to municipal and program specific operations including MFIPPA and PHIPA.
• Understanding of records management procedures, including retention schedules, are assets.
• Experience working in a municipal environment with The Ontario Municipal Records Management System (TOMRMS) is an asset.
• Considerable knowledge of administrative practices, procedures, and standard protocol.
• The ability to work within strict and / or urgent deadlines.

MORE INFORMATION :

• For detailed information regarding this position.

Posting Date : Tuesday September 17, 2024

Closing Date : Friday October 4, 2024 at 4 : 00 PM

TO APPLY :

Oxford County is committed to fostering diversity, equity, and inclusion throughout the Corporation. Oxford County promotes representational and employment equity to represent and serve our communities well. Oxford County is an equal opportunity employer and welcomes applications from all qualified individuals, including women, racialized persons, Indigenous people, persons with disabilities, and other equity-seeking groups.

Oxford County is committed to fostering an accessible and equitable recruitment process for all applicants. The County will attempt to provide reasonable accommodations to ensure the applicant’s full participation if requested.

In accordance with the Municipal Freedom of Information and Protection of Privacy Act, resumes are only accepted in response to advertised vacancies and will be used for the purposes of determining eligibility for employment only. We appreciate all resumes, but only those selected for interviews will be contacted.

If you require any document in an accessible format, contact us via email, in person, by telephone, or in writing using the contact information above.