Privacy Administrator — Vancouver BC

Do you have a passion for public service? We are looking for someone to join our team in the City Clerk’s Office as the Legislative Coordinator Confidential (FOI). Reporting to the Deputy City Clerk, this role coordinates and processes access to information requests; coordinates privacy impact assessments and other privacy matters; provides administrative support for legal matters; and provides complex legislative, governance and administrative support related to corporate administration and operations according to requirements under the Community Charter, Local Government Act, Freedom of Information and Protection of Privacy Act, and other relevant legislation.

Results and Activities – Non union

1. Access to Information Requests

• Ensure that formal requests for access to records, pursuant to the Freedom of Information & Protection of Privacy Act (FOIPPA) are managed in accordance with the statutory requirements in as cost-effective a manner as possible.
• Create and maintain corporate documentation of freedom of information (FOI)-related policies and procedures and ensure a standardized, integrated approach to the collection and release of corporate information.
• Assist in the development of corporate FOI training and reference materials, monitor compliance, conduct analysis and recommend areas for improvement.
• Provide business area FOI-related support, education and training as required.

2. Protection of Privacy

• Coordinate the development, review and approval of privacy impact assessments (PIAs) in accordance with FOIPPA and relevant policies and procedures.
• Create and maintain corporate documentation of privacy-related policies and procedures and ensure a standardized, integrated approach to the protection of privacy.
• Assist in the development of corporate privacy training and reference materials, monitor compliance, conduct analysis and recommend areas for improvement.
• Provide business area privacy-related support, education and training as required.
• Provide administrative support to the City Clerk for legal matters related to the general business of the City, including those related to privacy under FOIPPA.
• Coordinate, prepare meeting agendas/minutes and maintain records related to the legislation under the Society Act for Annual General Meetings of City-Societies, either directly or through legal provider as appropriate.
• Ensure Financial Disclosures are filed annually by all members of Council and staff appointed Officers by the deadline established by the Local Government Act and by City bylaw.
• Act as system administrator for the Legal File Management system, the Electronic Document Management System (EDMS) Legal Library, and myLTSA.

3. Complex Legislative & Corporate Administration

• Prepare legislative and other related documentation including bylaws and statutory notices, reports, correspondence, and others as required.
• Conduct research on local government leading practices as well as legislative, statutory and operational best practices; remain current in legislation related to governance, bylaw and policy development.
• Lead, coordinate and administer projects including legislated elector approval processes, inaugural meeting of Council, and others.
• Manage Council and legislative records in accordance with relevant legislation and the Corporate Records and Information Management Program.

Knowledge – Non Union

A certificate in local government administration, public administration, legal or related discipline is ideal, with a minimum of two years of relevant experience at a local government level. Demonstrated working knowledge of applicable local government legislation and prior FOI training and knowledge is an asset. A general understanding of the Community Charter, Local Government Act and Freedom of Information and Protection of Privacy Act is required.

Skills & Abilities – Non Union

Responsibility/Accountability, Professional Credibility, Technical Expertise, Service Excellence, Problem Solving, Conflict Resolution, Communication Excellence, Team Building, Innovation, Decision Making. Personable and professional administrator who can balance supporting public access to records with a risk mitigation mind set. Excellent written and verbal skills with a strong knowledge of business English and demonstrating political acumen. The ability to be flexible in a changing work environment are important. Must possess a solid understanding of records management systems and best practices. Require strong organizational skills, the ability to work independently, multi-task and meet strict deadlines. Systems administration, use, and ability to train others, is preferred.