Legislative and Special Projects Officer

City of Richmond Hill; Richmond Hill; On-site; CAD 80,000 - 100,000; Full time

Job summary

An innovative government organization is seeking a dedicated Legislative and Special Projects Officer to manage the issuance of lottery licenses and marriage officiation. This role involves ensuring compliance with provincial legislation, maintaining official records, and providing exceptional customer service. Ideal candidates will possess strong analytical and organizational skills, with a commitment to public service and community engagement. Join a team that values collaboration and personal growth while making a significant impact in the community.

Qualifications

• 3 years of experience interpreting legislation and by-laws.
• Specialized understanding of accounting principles for analyzing financial reports.

Responsibilities

• Issue lottery licenses and marriage licenses, ensuring compliance with legislation.
• Maintain official records and assist with drafting by-laws.

Skills

Analytical Skills

Problem Solving

Customer Service

Organizational Skills

Communication Skills

Education

College diploma in Business, Legal or Public Administration

Degree in Business, Law, or Public Administration

Tools

Microsoft Word

Microsoft Excel

Microsoft Access

Land Planning Software

Job description

Legislative and Special Projects Officer

Join to apply for the Legislative and Special Projects Officer role at City of Richmond Hill

Legislative and Special Projects Officer

Join to apply for the Legislative and Special Projects Officer role at City of Richmond Hill

City of Richmond Hill provided pay range

This range is provided by City of Richmond Hill. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

CA$42.88/hr - CA$50.45/hr

Posting Id 2949

Department Corporate and Financial Services

Division Office of the Clerk

Rate of Pay $42.88 - $50.45 Hourly

Job Type Temporary Full Time - Contract

Contract Length/End Date 2 year

Replacement/New Position Replacement

Posting Type Internal and External

Posting Date 04/04/2025

Application Deadline 04/21/2025

Position Summary

Reporting to the Manager, Legislative Services/Deputy City Clerk, this position is responsible for all functions related to the issuance of lottery licences, Officiator of Marriages, and administrative duties related to various provincial legislation.

Key Duties and Responsibilities

• Responsible for all functions related to the issuance of lottery licenses including determining eligibility and reviewing and monitoring all licensed charities' financial and administrative reports to ensure compliance with the policies and procedures of the Alcohol and Gaming Commission of Ontario (AGCO)
• Responsible for the issuance of marriage licenses and act as an Officiator of marriages
• Carry out administrative duties related to various provincial legislation including the Planning Act, the Municipal Act, the Ontario Heritage Act, the Development Charges Act and the Municipal Elections Act
• Process Statutory and other Public Notices required by various legislation and City policies as well as Process Appeals such as a Notice of Appeal to a proposed Official Plan/Zoning By-law Amendment application, and Notice of Objection to a proposed heritage designation
• Maintain official records and Registers as required and assist with drafting By-laws
• Provide customer service to the Clerk's Office including responding to public inquiries at the counter

Education and Experience

• College diploma in Business, Legal or Public Administration, or a related field
• Degree in Business, Law, or Public Administration is an asset
• 3 years related experience working with and interpreting legislation, by-laws and policy

Required Skills/Knowledge

• A specialized understanding of accounting principles in order to review and analyze financial reports of charitable organizations and identify possible misappropriation of lottery funds that may result in prosecution of an organization under the Criminal Code of Canada
• Knowledge and experience with the Lottery Licensing Policy Manual and Alcohol and Gaming Commission of Ontario (ACGO) Policies
• Ability to interpret and understand provincial legislation as well as governing legislation from AGCO
• Demonstrated research, analytical and problem solving skills
• Strong organizational, report writing and customer service skills as well as the ability to communicate effectively with the public
• Demonstration of the City’s corporate values of care, collaboration, courage and service
• Proficiency with software applications, specifically Microsoft Word, Excel, Access and land planning software
• Alcohol and Gaming Commission Training, Ontario Charitable Gaming and Ontario Commercial Gaming Training would be an asset
• Course work and/or experience in Accounting/Bookkeeping would be an asset
• Demonstrates good judgment and makes sound decisions
• Shows commitment to personal growth, development, and leadership opportunities
• Shares new ideas and challenges the status quo
• Proven written and verbal communication skills with the ability to communicate with honesty, openness, respect, and trust
• Takes initiative to participate in a culture of learning, mentoring, and sharing
• Contributes to building and being a part of a positive culture
• Demonstrate the City’s corporate values of care, collaboration, courage and service
• Demonstrates personal leadership
• Builds people and culture
• Cultivates open communication
• Shapes the future
• Navigates and leads through complexity and change

We thank all candidates for their interest, however, only those under consideration will be contacted.

The City of Richmond Hill is committed to inclusive, barrier-free recruitment and selection processes. If contacted to participate in the recruitment and selection process, please advise Human Resources if you require an accommodation.

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Contract

Job function

• Job function

  Other

• Industries

  Government Administration

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