Legal Talent Coordinator

WeirFoulds LLP; Toronto; On-site; CAD 50,000 - 60,000; Full time

Benefits offered by this job

Paid overtime

Job summary

WeirFoulds LLP is seeking a Legal Talent Coordinator to support performance reviews, recruitment, onboarding, and training for our talent across students, law clerks, associates and income partners in Toronto. You will partner with the PD Team to manage calendars, events and essential reporting while handling confidential information with discretion.

The role requires strong organizational skills, attention to detail, and the ability to manage high-volume tasks.

Qualifications

• Experience in professional services, HR coordination, legal administration, or recruitment support preferred.
• Project management experience.
• Proficiency in Microsoft Office Suite and willingness to learn new systems.
• Vi software (Eval, Recruit) experience is a strong asset.

Responsibilities

• Plan, organize and help manage performance review processes for Legal Talent.
• Assist with lateral recruitment: postings, portal management, interviews.
• Support student recruitment: open houses, career fairs, applications.
• Coordinate training, onboarding and orientation for students and associates.
• Manage annual calendar and deadlines; organize PD team events.
• Provide general administrative and project support; handle expenses and invoices.

Skills

Project management

Written communication

Oral communication

Time management

Organizational skills

Teamwork

Discretion

Problem-solving

Decision-making

Confidentiality

Tools

MS Word

MS Excel

Outlook

Vi software (Eval, Recruit)

Job description

Overview

The Legal Talent Coordinator plays a critical role in shaping the experience of our Legal Talent (Students, Law Clerks, Associates and Income Partners) working closely with the Director of Legal Talent and Manager of Professional Development (together, the PD Team). You will assist with key activities such as performance reviews, recruitment, onboarding, and training, all while collaborating with cross-functional teams across HR, IT, Finance, Facilities, Marketing and more. This is an exciting opportunity to manage diverse tasks, from financial reporting and data analysis to organizing engaging social events. This position requires exceptional organizational skills, strong attention to detail, and the ability to manage high-volume, time-sensitive tasks with professionalism and discretion.

Principal Duties & Responsibilities:

1. Performance Reviews: Plan, organize and help manage the performance review processes for our Legal Talent including collecting feedback, scheduling review meetings, reviewing and compiling feedback, and assisting with preparing meeting materials for the Talent Committee.
2. Lateral Recruitment: Assist with the recruitment process for Associates, drafting the job posting and working with HR to post in various forums, managing the application portal, scheduling interviews and being a point of contact for the candidates.
3. Student Recruitment: Assist with the recruitment process for Students, including supporting the PD Team with organizing an open house and firm members’ attendance at career fairs, drafting the job posting and managing the application portal (which includes a high volume of applications by school), liaising with law schools regarding status of candidates, assembling review packages for lawyer volunteers, and scheduling interviews.
4. Training, Onboarding & Orientation: Working with the PD Team and other members of business services to organize and coordinate all training activities for students and associates; prepare orientation schedules and onboarding materials for newly hired students and associates; liaise with various business services departments.
5. Day-to-Day Program Management: Assist with ordinary course functions of the associate and student programs including managing the annual calendar and tracking deadlines; organizing engagement and social events led by the PD team, managing processes related to associate leaves, secondments and departures.
6. General Administrative Tasks: Book meetings, manage calendars, draft email communications, and provide administrative and project management support on an as-needed basis. Manage expenses and invoices related to professional memberships, CPD programs and other talent-related costs.

Education/Knowledge and Experience:

• Previous experience in professional services, HR coordination, legal administration, or recruitment support strongly preferred
• Project management experience
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and comfortable learning new systems.
• Proficiency in Vi software (Eval, Recruit, etc.) considered to be a strong asset

Skills and Abilities:

• Excellent project management skills
• Excellent written and oral communication skills and attention to detail
• Outstanding time management & organizational skills with the ability to prioritize competing tasks and manage high-volume workflow
• Capacity to complete tasks with minimal supervision
• Ability to work as a team player in a professional, courteous manner
• Advanced problem-solving, critical thinking and decision-making skills
• High level of professionalism, confidentiality and discretion

Note: this role will require paid overtime at certain times of the year.

This is a new role.

The target salary range for this position is $50,000 – $60,000, commensurate with the successful candidate’s skills, experience, and qualifications.