Legal Talent Administrator

Osler Tax Group; Toronto; Hybrid; CAD 50,000 - 70,000; Full time

Job summary

A leading law firm in Canada seeks a Legal Talent Administrator to support recruitment and employment services. The role involves organizing departmental events, managing expenses, and liaising with legal professionals. Ideal candidates will have strong organizational and communication skills, along with relevant experience in professional services or a law firm. This position offers a hybrid work arrangement, allowing flexibility to work remotely up to 2 days per week.

Qualifications

• Minimum of one year relevant experience in professional services or law firm.
• Experience with UKG, SharePoint, and ViRecruit is an asset.

Responsibilities

• Provides administrative support to the Legal Talent Department.
• Supports departmental projects and initiatives.
• Communicates with staff at all levels.

Skills

Organizational Skills

Communication Skills

Client Service Orientation

Time Management

Attention to Detail

Education

Post-secondary Education

Tools

UKG

SharePoint

ViRecruit

Microsoft Suite

Outlook

Job description

Toronto
100 King St West, Suite 6200
1 First Canadian Place
Toronto, ON M5X1B8, CAN

Toronto
100 King St West, Suite 6200
1 First Canadian Place
Toronto, ON M5X1B8, CAN

Osler, Hoskin & Harcourt LLP is one of Canada’s leading business law firms. Advising many of Canada’s corporate leaders, as well as U.S. and international parties with extensive interest in Canada, our more than 1,000 firm members are based in offices in Toronto, Montréal, Ottawa, Vancouver, Calgary and New York.

Osler prides itself on attracting and maintaining some of the brightest talent in the legal arena. Our lawyers, students, management and staff have created a unique firm culture which nurtures mentoring and the exchange of ideas. Osler is a dynamic and exciting place to further your career or carve out a new path.

Osler is currently recruiting for a Legal Talent Administrator to join our Legal Talent department. This position supports the day-to-day operations of employment services and recruitment for legal professionals and provides administrative services to the entire Legal Talent team.

Major Responsibilities

• Provides administrative support to the Legal Talent Department team, including planning departmental events, organizing meetings, managing expenses, attendance management, etc.
• Supports departmental projects and initiatives; maintains protocols, checklists and databases
• Communicates with staff at all levels and demonstrates tact and respect for confidential material
• Supports major processes, including performance reviews, recruitment, employment services, and learning and career development programming
• Liaises with legal professionals and Legal Talent departments in other offices to assist on matters
• Assisting in various projects and programs related to legal professionals
• Performing other duties as assigned

Position Requirements

Education and Experience

This position requires a post-secondary education with a minimum of one years’ relevant experience, ideally gained in professional services or a law firm. Experience with UKG, SharePoint and ViRecruit would be an asset. An equivalent combination of education, training and experience will be considered.

Knowledge and Skills

• Pro-active self-starter who works well independently and as part of a team
• Strong organizational skills with keen attention to detail
• Excellent time management skills with the ability to multi-task and prioritize
• Strong interpersonal, listening and communication skills
• Client service oriented with a friendly, professional demeanor
• Technologically savvy with proficiency in the full Microsoft Suite and Outlook

We are currently working in a hybrid work arrangement, which includes a requirement to work primarily in the office and flexibility to work remotely up to 2 days per week.

Accessibility and Accommodation

We thank all applicants for their interest in Osler; however, only chosen applicants will be contacted. Osler is committed to fostering a diverse and inclusive work environment, and we welcome and encourage applications from people with disabilities and people with diverse backgrounds, identities, and cultures. Accommodations are available upon request for candidates in all phases of the selection process.

Background and Reference Checks

Please note that any offer of employment will be conditional upon background and reference checks, including a criminal record check, credit check, and employment and educational verifications.

If you have the required background with the ability to provide exceptional customer service and wish to work in one of Canada's leading law firms, please reply in confidence with a cover letter and résumé by the closing date.

No agencies or phone calls/emails please.